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Minutes from BoE Meeting October 3, 2018 Wednesday, 03 October 2018 15:51

Pender County Board of Education

Wednesday, October 3, 2018

Emergency Meeting

Telephone Conference

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

1 p.m.

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Chair

Dr. Todd Blumenreich, Director

Don Hall,  Vice Chair

Alfredia Moore, Director

Brad George

Betsy Chestnutt, Director

Rochelle Whiteside

Dr. Charles Aiken, Director

Kenneth Keith

Miranda Ferguson, Communications

 

 

Richard Schwartz, Attorney

 


Call to Order

At 1:03 p.m., Chair Kenneth Lanier welcomed all and called the emergency teleconference meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

At 1:05 p.m., Rochelle Whiteside moved to approve the agenda, Don Hall seconded, and the motion carried.

Federal Conflict of Interest Policy

Rochelle Whiteside moved to suspend Board policy requiring two readings for adoption of policy, Kenneth Keith seconded, and the motion carried.

At 1:07 p.m. Attorney Richard Schwartz explained the Federal Conflict of Interest Policy, which is required by FEMA regulations for FEMA reimbursement.

Rochelle Whiteside made a motion to approve Federal Conflict of Interest Policy as presented. Kenneth Keith seconded, and the motion carried.

Federal Uniform Guidance Procurement Policy

Brad George made a motion to suspend the Board’s policy requiring two readings for adoption of policy, Rochelle Whiteside seconded, and the motion carried.

Brad George made a motion to approve the Federal Uniform Guidance Procurement Policy as presented, Rochelle Whiteside seconded, and the motion carried.

Schwartz explained this policy is in line with the specific rules and regulations for procurement and bidding as required by FEMA.

Contract for Mold Sampling, ECS Southeast LLP

At 1:12 p.m., Attorney Brandon McPherson explained the $102,910 contract for ECS Southeast LLP to conduct mold surveying at all of the district’s schools. ECS Southeast LLP meets federal certification requirements.

Rochelle Whiteside moved to approve the contract with ECS Southeast LLP in the amount of $102,910 subject to further legal review and revision, Kenneth Keith seconded, and the motion carried.

Hurricane Update

At 1:20 p.m., Superintendent Dr. Steven Hill introduced Darren Lafon who provided an update on the impact of Hurricane Florence on Pender County Schools’ facilities.

Don Hall made a motion to amend the agenda to add Policy 6430 to Item 5, Kenneth Keith seconded, and the motion carried.

Discussion of Contract Authorization Process and Policy 6420, Contracts with the Board

Attorney Schwartz stated that Board Policy 6420 Contracts with the Board limits contracts, supplies, and equipment that the Superintendent can approve to $20,000. The law allows the Superintendent to approve contracts, supplies, and equipment up to $90,000 without Board Approval. Any contracts would then be reported to the Board at its next meeting and also subject to legal review.

Rochelle Whiteside made a motion to suspend the Board’s policy requiring two readings for approval of policy, Kenneth Keith seconded, and the motion carried.

Brad George moved to amend policies 6420 and 6430 to raise the superintendent’s authorization to enter into contracts for the purchase of supplies, contracts, and equipment to $90,000 effective through Dec. 31, 2018. Don Hall seconded, and the motion carried.

Adjournment

Upon a motion made by Rochelle Whiteside, seconded by Kenneth Keith, the Board voted unanimously to adjourn at 1:54 p.m.

Superintendent                                                                                 Board Chair

Dr. Steven Hill                                                                                   Kenneth Lanier