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Minutes from the BoE Meeting August 14, 2018 Tuesday, 14 August 2018 15:43

Pender County Board of Education

Tuesday, August 14, 2018

Regular Meeting

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6 p.m.

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Chair

Dr. Todd Blumenreich, Director

Don Hall,  Vice Chair

Alfredia Moore, Director

Brad George

Betsy Chestnutt, Director

Rochelle Whiteside

Dr. Charles Aiken, Director

Kenneth Keith

Miranda Ferguson, Communications

 

 

Richard Schwartz, Attorney

 


Call to Order

At 6:01 p.m., Chair Kenneth Lanier welcomed all and called the special meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

At 6:02 p.m., following the Pledge of Allegiance and prayer, Rochelle Whiteside moved to approve the consent agenda with amendments, Brad George seconded, and the motion carried. The amendments to the consent agenda were as follows:

  • Removal of Minutes for the June 29, 2018 Special BOE Meeting from the Consent Agenda;
  • Addition of item 23A Playground equipment purchase for Surf City Elementary School;
  • Addition of item 23B Renaming of Terri Cobb Resource Center;
  • Addition of item 23C NCCAT Memorial Educator Scholarship in Honor of Katherine Herring.

Recognitions

At 6:04 p.m., the Board recognized the following:

  • Pender County Sheriff’s Office and Pender County Emergency Services for providing ALICE training to administrators.
  • Pender High School student Jesse Jewis, who participated in the FFA Leadership Camp at White Lake.

Public Comment

At 6:11 p.m., the Board opened the floor for public comment.

  • Tamkia Walker Sarron shared concerns regarding the turnover of leadership at Pender High School.
  • Rodney Hansley also shared concern regarding leadership turnover at Pender High School.

Use of NCStar to Determine District Objectives, Mission and Vision

At 6:18 p.m., Chief Officer for Organizational Development Dr. Todd Blumenreich presented information regarding NCStar and the district’s proposed objectives, mission and vision.

Website and App Launch

At 6:36 p.m., Miranda Ferguson presented an overview of the redesigned district website, as well as new school websites. Ferguson also presented information on the district’s new mobile app.

Budget Reports

At 6:44 p.m., Chief Finance Officer Betsy Chestnutt presented budget reports for information.

Consent Agenda

At 6:45 p.m., Brad George moved to approve the consent agenda, Don Hall seconded, and the motion carried.

The consent agenda included the following items:

  • Board Minutes from the June 12, 2018 Regular Board of Education Meeting;
  • Board Minutes from the June 20, 2018 Special Board of Education Meeting;
  • Board Minutes from the July 20, 2018 Special Board of Education Meeting and Swearing In Ceremony;
  • Head Start Director’s Report, Budget and In-Kind for June/July 2018;
  • 2018-19 Pender County Pre School Calendar;
  • Attorney Fees;
  • Gifts and Donations;
  • Contract Renewal with APEX Learning for STAR Academy and Credit Recovery distance learning coursework for 2018-19;
  • Rules and Procedures for Board Policy 6120 Student Health Services;
  • Cenergistic Energy Savings Guidelines;
  • Pender High School Athletic Booster Club projects.

Pender County Schools Athletic Manual

At 6:46 p.m., Director of CTE and Athletics Dr. Robbie Cauley presented the Pender County Schools Athletics Manual for approval. The primary updates in the 2018-19 edition include a written process to check student eligibility and release master eligibility sheets to school an district; replacing subsection “duties of the athletic director” with a concise job description; and replaces “duties of the coach” with a concise job description.

Brad George approved the Pender County Schools Athletic Manual subject to legal review, Kenneth Keith seconded, and the motion carried.

Coastal Horizons Memorandum of Understanding

At 6:53 p.m., Chief Officer for Instruction Dr. Charles Aiken presented a Memorandum of Understanding with Coastal Horizons for the purpose of providing outpatient behavioral therapy services to Pender County Schools students.

Don Hall moved to approve the Memorandum of Understanding with Coastal Horizons as presented, Rochelle Whiteside seconded, and the motion carried.

Pitsco STEAM Exploration Kit

Next, Dr. Aiken requested approval for the purchase of Pitsco STEAM Exploration Kits for Burgaw Middle School and Topsail Middle School for a total cost of $341,786.96.

Brad George moved to approve the purchase of Pitsco STEAM Exploration Kits for Burgaw Middle School and Topsail Middle School for a total cost of $341,786.96 as presented, Rochelle Whiteside seconded, and the motion carried.

Toshiba Contract Approval

At 7:11 p.m., Ms. Chestnutt requested approval for the Agreement with Toshiba for copy, print, and document management program services.

Don Hall moved to approve the agreement as presented, Kenneth Keith seconded, and the motion carried.

2018-19 Budget

At 7:12 p.m., Ms. Chestnutt requested approval for the 2018-19 Budget.

Don Hall moved to approve the 2018-19 Budget as presented, Kenneth Keith seconded, and the motion carried.

Purchase of Driver’s Education Cars

At 7:12 p.m., Darren LaFon requested approval for the purchase of four driver’s education vehicles in the total amount of $75,992.

Kenneth Keith moved to approve the purchase of four driver’s education vehicles in the total amount of $75,992, Brad George seconded, and the motion carried.

Travel Tracker Activity Bus Monitoring System

At 7:13 p.m., Mr. LaFon and Transportation Director Brandon Smith requested approval for a travel tracker activity bus monitoring system at an annual fee of $5,335.20, plus a one-time installation fee, for a total first-year cost of $6,328.60.

Don Hall moved to approve the travel tracker activity bus monitoring system at a cost of $6,328.60. Rochelle Whiteside seconded, and the motion carried.

Topsail High School Chiller Replacement

Next, Mr. LaFon requested approval to replace two chillers at Topsail High School. The total cost to replace the chillers with Trane is $203,750 plus tax and installation fees.

Don Hall read the resolution for acceptance of proposal to replace the chillers with Trane units at a net cost of $203,750. Mr. Hall moved to adopt the resolution, Brad George seconded, and the motion carried.

Foreign Exchange Student at Topsail High School

At 7:22 p.m., Secondary Education Director Alissa Lee requested approval for a foreign exchange student to attend Topsail High School and a tuition waiver for the student.

Rochelle Whiteside moved to approve the foreign exchange student to attend Topsail High School and waive tuition for the student, Don Hall seconded, and the motion carried.

Playground equipment for Surf City Elementary School

At 7:25 p.m., Mr. LaFon requested approval to install playground equipment at Surf City Elementary. Mr. LaFon requested approval for the bid received by Barrs Recreation, LLC in the amount of $70,879.44.

Rochelle Whiteside moved to approve the bid received by Barrs Recreation, LLC in the amount of $70,879.44 for playground equipment at Surf City Elementary, Kenneth Keith seconded, and the motion carried.

Renaming of Dr. Terri R. Cobb Resource Center

At 7:27 p.m., Mr. Lanier requested approval to rename the Dr. Terri R. Cobb Resource Center the Herring-Cobb Resource Center in honor of Katherine Herring, who served on the Board for nearly 30 years.

Rochelle Whiteside moved to approve the renaming of the Dr. Terri R. Cobb Resource Center the Herring-Cobb Resource Center, Kenneth Keith seconded, and the motion carried.

NCCAT Memorial Scholarship for Katherine Herring

At 7:30 p.m., Rochelle Whiteside moved to establish an endowment in memory of Katherine Herring in the amount of $25,000 which will provide a scholarship in perpetuity for a Pender County teacher to attend NCCAT. Kenneth Keith seconded, and the motion carried.

Comments from the Board

Brad George shared that he recently took a tour of the Surf City schools with council members from Surf City.

Kenneth Lanier shared the excitement of opening three new schools in Pender County this year, crediting of the taxpayers and the school system. He also read a “thank you” card from Katherine Herring’s children.

Kenneth Keith shared that he had the opportunity to visit the Surf City and Penderlea project and looks forward to serving on the Board.

Superintendent’s Comments

Dr. Steven Hill shared the following upcoming district events:

  • Open Houses will be held Aug. 22 for High Schools, Aug. 23 for Elementary and Middle Schools;
  • Convocation will be held at 9 a.m. Aug. 22 at Heide Trask High School;
  • Surf City Schools will hold a ribbon cutting at 2:30 p.m. Aug. 23
  • The first day of school for traditional calendar staff is Aug. 20, and Traditional Calendar students return Aug. 27.

Closed Session

At 7:40 p.m., a motion was made by Don Hall seconded by Rochelle Whiteside, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318.11(a)(3) to consult with the Board’s attorney in order to preserve the attorney-client privilege.

Human Resource Report and Addendum

At 8:00 p.m. the Board reconvened in open session.

Upon a motion made by Mr. Hall and seconded by Ms. Whiteside, the Board voted unanimously to approve the personnel report and addendum as presented and as recommended by the Superintendent. 

Upon a motion made by Ms. Whiteside, seconded by Mr. Hall, the Board unanimously approved a motion to return to closed session pursuant to N.C. Gen. Stat. §143-318.11(a)(1) to discuss confidential information pursuant to N.C. Gen. Stat. §115C-12(9).

Adjournment
At 8:24 p.m., the Board returned to open session.

Upon a motion made by Ms. Whiteside, seconded by Mr. George, at 8:25 p.m. the Board voted unanimously to adjourn.

Superintendent                                                                                 Board Chair

Dr. Steven Hill                                                                                   Kenneth Lanier