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Minutes from the BoE Meeting June 12, 2018 Tuesday, 12 June 2018 14:58

Pender County Board of Education

Tuesday, June 12, 2018

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Chair

Dr. Steven Hill, Superintendent

Don Hall,  Vice Chair

Darren LaFon, Director

Brad George

Dr. Todd Blumenreich, Director

Rochelle Whiteside

Alfredia Moore, Director

 

Betsy Chestnutt, Director

 

Miranda Ferguson, Communications

Richard Schwartz, Attorney

 


Call to Order

At 6:14 p.m., Chair Kenneth Lanier welcomed all and called the regular meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6:15 p.m., Brad George motioned to approve the agenda with revisions, Rochelle Whiteside seconded, and the motion carried. Revisions to the agenda were as follows:

  • Removal of Action Item 33, Revisions to 2018-19 Bell Times
  • Addition to Consent Agenda of Item 25A, Penderlea Auditorium HVAC Contract

Recognitions

At 6:16p.m., the Board recognized students for the following accomplishments:

  • Topsail Middle School Science Olympiad Team
  • Topsail High School Girls Golf Highest Team GPA in the State
  • Heide Trask High School Cheerleading Highest Team GPA in the State

Public Comments

At 6:26 p.m., the Board opened the floor for public comment.

  • Julie Cota shared concerns regarding the athletics program at Topsail High School. Ms. Cota also read letters from two other Topsail High School parents.
  • Sean Nolan shared concerns regarding the baseball program at Topsail High School.
  • Shayne Frey requested an update to the investigation of the baseball program at Topsail High School.
  • Julie Postma shared her support for the Topsail baseball program.
  • Mike Postma thanked Dr. Hill, his son’s teachers, and the baseball program at Topsail High School.
  • Jennifer O’Connor, head varsity women’s soccer coach at Topsail High School, shared concerns regarding the posting of her position as head varsity women’s soccer coach.
  • Daniel Blevins thanked the Board and Administrators at Topsail High School for the handling of a safety threat at the school. Mr. Blevins shared support for school administrators’ effectiveness at Topsail High School.

Surf City Bond Project Update

At 6:56 p.m., Surf City Project Manager Arthur VanderAa provided an update on the progress of Surf City Elementary and Surf City Middle schools. Mr. VanderAa stated the project is set to be completed on time and is 92.13% complete as of June 12, 2018. Mr. VanderAa said the project is still waiting on sewer.

Penderlea School Bond Project Update

At 7:07 p.m., Penderlea School Project Manager Samantha Locklear presented an update on the progress of Penderlea School. The Penderlea School project is on schedule to meet its final completion date of September 30, 2018 and meeting milestones.

Aramark Scholarships

At 7:22 p.m., Aramark General Manager Vernon Tanner shared the names of the 2018 Aramark scholarship recipients.

Budget Reports

At 7:25 p.m., Chief Finance Officer Betsy Chestnutt presented for information budget and fuel reports.

Consent Agenda

Board Attorney Richard Schwartz advised the Board to move Item 22, Sale of Activity Bus to Surf City Parks and Recreation, to the Action agenda and to move Item 23, Topsail High School Track Resurfacing, to the action agenda after closed session.

At 7:28 p.m., Brad George moved to approve the consent agenda with revisions as stated, Rochelle Whiteside seconded, and the motion carried. The consent agenda consisted of the following items:

  • Board Minutes from the April 10, 2018 Committee of the Whole Meeting;
  • Board Minutes from the May 8, 2018 Committee of the Whole and Regular Board of Education Meetings;
  • Head Start Budget and In-Kind for April 2018;
  • Budget Amendments and Transfers;
  • Attorney Fees;
  • Pender High School Sherwin Williams Grant;
  • Paint Traffic Islands at Topsail Middle School;
  • Construction of Gaga Pit at Topsail Elementary School;
  • Agreement between Cenergistic LLC and the Pender County Board of Education;
  • Head Start 2.6% COLA Grant;
  • Gifts and Donations;
  • North Carolina School Boards Trust 2018-19 Errors and Ommissions and General Liability Loss Renewal Invoice and Participation Agreement;
    • Total fund contribution of $30,158.51 for coverage period from July 1, 2018 to July 1, 2019.
  • Surry Insurance Agent Renewal of Automobile, Inland Marine, Worker’s Compensation, Cyber, and Criminal Insurance;
    • Total cost for coverage is $202,231.
  • Contract to Audit Accounts with Thompson, Price, Scott, Adams, and Co. P.A., with a gross fee not to exceed $27,500;
  • Toshiba Business Solutions Copy Management Service Agreement;
    • Program cost-per-copy service is $.0109 for mono copies, $.0079 for riso copies, and $.059 for color copies.
  • Surplus/Obsolete Equipment;
    • Declaration of old, non-repairable and obsolete equipment as surplus in order to make arrangements to discard, auction, and dispose of non-usable property.
  • Aramark Contract Renewal
  • Penderlea Auditorium HVAC Contract
    • The contract for HVAC at Penderlea Auditorium is not to exceed $15,000.

Sale of Activity Bus to Surf City Parks and Recreation

At 7:30 p.m., Chief Operations Officer Darren LaFon shared that Surf City Parks and Recreation is interested in the purchase of a 1988 Ford activity bus no longer in use by Pender County Schools. Mr. LaFon asked for the Board’s approval to sell the bus to Pender County Parks and Recreation for $1.

Mr. Schwartz asked for clarification to ensure the bus had been declared surplus in the consent agenda. Mr. LaFon stated that it had.

Rochelle Whiteside motioned to approve the sale pursuant to G.S.160A-274 for the sum of $1, Brad George seconded, and the motion carried.

Purchase Order for Virtual Professional Development

At 7:34 p.m., Chief Officer of Instruction Dr. Charles Aiken requested approval for $42,388.10 remaining from the Duke Energy Grant to be used for the purposes of virtual professional development.

Don Hall moved to approve the purchase of equipment to support virtual professional development, Rochelle Whiteside seconded, and the motion carried.

Behavior Support, Training and Consultation Contract with Dr. Debra Leach

At 7:37 p.m., Interim EC Director Summer Mills requested approval for a contract with Dr. Debra Leach for behavior support, training, and consultation services from July 1, 2018 through June 30, 2019, with total payments not to exceed $70,000.

Don Hall moved to approve the contract with Dr. Debra Leach for behavior support, training, and consultation services as presented, subject to legal review. Rochelle Whiteside seconded, and the motion carried.

Developmental Day Services Contract with Little Town Learning Center

Next, Ms. Mills requested approval for a contract for Developmental Day Services with Little Town Learning Center for August 28, 2018 through June 8, 2019 to provide services for up to 13 children ages 3 to 6 at a cost of $999.10 per child per month, or the Developmental Day Program Rate issued by the Department of Public Instruction for the 2018-19 school year, and an allotment of $50 per child per year for educational supplies and materials.

Rochelle Whiteside moved to approve the contract for Developmental Day Services with Little Town Learning Center as presented, subject to legal review. Don Hall seconded, and the motion carried.

Developmental Day Services Contract with Child Development Center

At 7:40 p.m., Ms. Mills requested approval for a contract for Developmental Day Services with Child Development Center for August 28, 2018 through June 8, 2019 to provide services for up to 12 children ages 3 to 6 at a cost of $999.10 per child per month, or the Developmental Day Program Rate issued by the Department of Public Instruction for the 2018-19 school year, and an allotment of $50 per child per year for educational supplies and materials.

Don Hall moved to approve the contract for Developmental Day Services with Child Development Center as presented, subject to legal review. Rochelle Whiteside seconded, and the motion carried.

Visually Impaired Services Contract with Suzanne Huggins

At 7:42 p.m., Ms. Mills requested approval for a contract with Suzanne Higgins for visually impaired services for August 15, 2018 through June 15, 2019 in the amount of $90 per hour, not to exceed $49,500.

Don Hall moved to approve the contract with Suzanne Higgins for visually impaired services as presented, subject to legal review. Rochelle Whiteside seconded, and the motion carried.

Foreign Exchange Student at Heide Trask High School

At 7:43 p.m., Secondary Education Director Alissa Lee requested approval for a foreign exchange student application to attend Heide Trask High School for the 2018-19 school year. Ms. Lee said the student satisfies Board Policy 6020B for admission.

Don Hall moved to approve the application for a foreign exchange student to attend Heide Trask High School, Rochelle Whiteside seconded, and the motion carried.

Career and Technical Education Local Plan 2018-19

At 7:44 p.m., Dr. Robbie Cauley requested approval for the Career and Technical Education Local Plan for 2018-19. Dr. Cauley explained that Pender County Schools operates CTE programs in each middle and high school. The plan addresses curriculum and funding for Business and Information Technology, Trade and Industrial Education, Marketing, Family and Consumer Sciences, Agriculture, Health Sciences, Manufacturing, Hospitality and Tourism, Digital Media, and Career Development.

Don Hall moved to approve the Career and Technical Education Local Plan for 2018-19 as presented, Rochelle Whiteside seconded, and the motion carried.

Cape Fear Elementary School Outdoor Classroom

At 7:45 p.m., Darren LaFon and Cape Fear Elementary Principal David Kirkland requested approval for an outdoor classroom at Cape Fear Elementary. Cape Fear Elementary has received a Lowes Heroes Grant for the purpose of establishing an outdoor learning classroom to be located in the courtyard between the two wings of the school.

Rochelle Whiteside moved to approve the outdoor classroom at Cape Fear Elementary as presented, Brad George seconded, and the motion carried.

Pender County Schools Return to Work Program

At 7:47 p.m., Chief Officer of Human Resources Alfredia Moore requested approval for the Pender County Schools Return to Work program.

Board Attorney Richard Schwartz advised of a correction to the revisions.

Brad George moved to approve the Return to Work program with the additional correction noted by the attorney. Don Hall seconded, and the motion carried.

Comments from Board Members

At 7:49 p.m., Chair Lanier opened the floor to comments from Board members.

Rochelle Whiteside said that she enjoyed the high school graduations.

Brad George also shared that he enjoyed the graduations.

Don Hall said he would like to create a mental health committee to bring recommendations to the full board. Chair Lanier volunteered to sit on the committee with Mr. Hall.

Chair Kenneth Lanier said it was a great end of year and graduation season and thanked staff for their hard work.

Report from the Superintendent

Dr. Hill shared with the Board that Pender County Schools staff debriefed with the Pender County Sheriff’s Office, Highway Patrol, and Surf City Police following the recent lockdowns at the Topsail schools. He also shared the district’s 2018 Teacher of the Year is Erin Green, of Heide Trask High School; Principal of the Year is Caroline Godwin, of Burgaw Middle School; and AP of the Year is April Perkins, of Rocky Point Elementary School. Dr. Hill also said that the district honored 35 retirees at its retirement celebration, echoed praise for the high school graduations, and shared summer learning opportunities happening across the district. He introduced Surf City Middle Principal Dr. Anna Romero-Lehrer, Topsail Middle Principal Jake Lawrence, and Surf City Elementary Principal Brian Allen.

Closed Session

At 7:57 p.m., a motion was made by Don Hall, seconded by Brad George, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318.11(a)(3) to consult with he Board’s attorney in order to preserve the attorney-client privilege.

Rochelle Whiteside moved to return to open session, Brad George seconded, and the Board resumed its meeting in Open Session.

Human Resource Report and Addendum

Upon a motion by Brad George, seconded by Don Hall, the Board voted to approve the Human Resource Report and addendum as presented.

Request for Hearing

Upon a motion made by Brad George, seconded by Rochelle Whiteside, the Board denied the request for a hearing by Aaron Rimer.

Topsail High School Track Resurfacing

Brad George moved to give the Superintendent and Director of Maintenance authorization to proceed with the contract for the resurfacing of the track at Topsail High School after investigating the performance of the contractor and after seeking guarantees on performance to their satisfaction. Don Hall seconded, and the motion carried.

Adjournment
In a motion made by Brad George, seconded by Rochelle Whiteside, the Board adjourned its meeting.

Superintendent                                                                                 Board Chair

Dr. Steven Hill                                                                                   Kenneth Lanier