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Minutes from the BoE Meeting May 8, 2018 Tuesday, 08 May 2018 14:01

Pender County Board of Education

Tuesday, May 8, 2018

 

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Chair

Dr. Steven Hill, Superintendent

Don Hall,  Vice Chair

Darren LaFon, Director

Brad George

Dr. Todd Blumenreich, Director

Katherine Herring

Alfredia Moore, Director

Rochelle Whiteside

Betsy Chestnutt, Director

 

Miranda Ferguson, Communications

Richard Schwartz, Attorney

 

Call to Order

At 6:02 p.m., Chair Kenneth Lanier welcomed all and called the regular meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6:04 p.m., Don Hall motioned to approve the agenda, Brad George seconded, and the motion carried.

  • 28B Pender County Board of Education Teacher Appreciation Week

Recognitions

At 6:04p.m., the Board recognized students and staff for the following accomplishments:

  • Professional Development System District Partner, University of North Carolina Wilmington
  • SeaPerch National Competition Qualifiers, Penderlea School and Pender Early College
  • Science Olympiad District Winner, South Topsail Elementary School
  • ROCAME Jamboree
  • Battle of the Books District and Regional Champions, Topsail Middle School

Public Comments

At 6:20 p.m., the Board opened the floor for public comment.

  • Amy Frey, of Hampstead, shared concerns regarding the handling of an investigation involving the baseball program at Topsail High School.
  • Shane Frey, of Hampstead, shared concerns regarding the handling of an investigation involving the baseball program at Topsail High School.
  • Sean Nolan, of Hampstead, shared concerns regarding the handling of an investigation involving the baseball program at Topsail High School.
  • Angela Major, of Hampstead, shared concerns regarding the handling of an investigation involving the baseball program at Topsail High School.
  • Georgia Blanton, of Hampstead, shared concerns regarding the handling of an investigation involving the baseball program at Topsail High School.
  • Julie Cota, of Hampstead, shared concerns regarding the handling of an investigation involving the baseball program at Topsail High School.
  • Susan Croom, of Hampstead, shared concerns regarding the handling of an investigation involving the baseball program at Topsail High School.
  • Amy Smith, of Hampstead, shared a statement from Mike Postma, a Topsail High School parent, regarding the handling of an investigation involving the baseball program at Topsail High School.
  • Miles Cota and Petey Frey shared an editorial regarding the handling of an investigation involving the baseball program at Topsail High School.
  • Colby Emmertz, shared concerns regarding the handling of an investigation involving the baseball program at Topsail High School.
  • Rev. Donte Murphy spoke regarding the dedication and naming of the Mattie R. Sharpless Highway and to thank the school board for all it has done to assist with the historic event.

Mr. Lanier addressed all who spoke about Topsail Baseball’s ineligibility in the NCHSAA playoffs, stating that he truly hates the Topsail Baseball Team has been hurt. Mr. Lanier promised that an investigation is taking place to determine exactly what happened.

21st Century After School Program and Monitoring Results

At 6:57 p.m., After School Program Coordinator Jessica Lofton shared information regarding the 21st Century Community Learning Centers, which were recently monitored for Compliance by the North Carolina Department of Public Instruction. Pender County Schools has met all federal and state statutory compliance requirements.

Budget Reports

At 6:59 p.m., Chief Finance Officer Betsy Chestnutt shared for information fuel and budget reports.

Transportation Department Safety Inspection

At 7:00 p.m., Chief Operations Officer Darren Lafon and Transportation Director Brandon Smith shared that Pender County Schools has received its annual safety inspection from NCDPI, earning a score of 27.7. Mr. Lafon said this is the best score PCS has ever received to the best of his knowledge, and most certainly the best in the past 16 years.

Duke Energy Foundation Grant

At 7:03 p.m., Chief Officer for Organizational Development Dr. Todd Blumenreich informed the Board that the district has received a $50,000 Duke Energy Foundation Grant, which will be used to help fund and implement the STEAM curriculum at West Pender Middle School.

Revisions to the Pender County Schools Board Policy 7506 Return to Work/Workers Compensation

At 7:04 p.m., Chief Officer of Human Resources Alfredia Moore shared for first reading revisions to Board Policy 7506, which are consistent with State Board of Education revisions.

Consent Agenda

At 7:06 p.m., Don Hall moved to approve the consent agenda with the removal of the April 10, 2018 Committee of the Whole minutes, Brad George seconded, and the motion carried. The consent agenda consisted of the following items:

  • Board Minutes from the April 10, 2018 Regular Board Meetings;
  • Head Start Budget and In-Kind for March 2018;
  • Budget Amendments and Transfers;
  • Attorney Fees;
  • Field Trips;
  • 2018-19 Board of Education Meeting Schedule.

Purchase of K-3 Literacy Supplies

At 7:12 p.m., Dr. Beth Metcalf, Director of Elementary Education, requested approval for the purchase of K-3 Literacy Supplies in the amount of $21,396.12 from Scholastic.

Don Hall moved to approve the purchase order for K-3 Literacy Supplies from Scholastic as presented in the amount of $21,396.12, Brad George seconded, and the motion carried.

Purchase of Chromebooks from CDW-G

Next, Dr. Metcalf requested approval for the purchase of Chromebooks from CDW-G in the amount of $43,801.66. The Chromebooks will be placed at Burgaw Elementary, Cape Fear Elementary, Malpass Corner Elementary, and North Topsail Elementary.

Don Hall moved to approve the purchase order for Chromebooks from CDW-G in the amount of $43,801.66 as presented, Rochelle Whiteside seconded, and the motion carried.

Cengage Purchase Request

Next, Dr. Metcalf requested approval to purchase Cengage/National Geographic instructional materials totaling $25,274.69. The materials will be used at Burgaw Elementary, Cape Fear Elementary, Malpass Corner Elementary, North Topsail Elementary, and Surf City Elementary. $16,986.08 will be paid from Title I funds, and the remanding $8,288.61 from Textbook funds.

Brad George moved to approve the purchase of Cengage/National Geographic instructional materials totaling $25,274.69 as presented, Don Hall seconded, and the motion carried.

Pioneer Valley Purchase Request

Dr. Metcalf then requested approval to purchase Pioneer Valley Literacy Footprints Classroom Collection for grades K-3 and Kindergarten kits at a total cost of $24,138.85. The supplies will be divided between Surf City Elementary, Burgaw Elementary, North Topsail Elementary, and Rocky Point Elementary, as well as Read to Achieve Summer School at South Topsail Elementary and Topsail Elementary. $7,758.06 will be paid from Title I funds, $11,208.75 from Textbook funds, and $5,172.04 from Read to Achieve Summer School funds.

Don Hall moved to approve the purchase of Pioneer Valley Literacy Footprints Classroom Collection for grades K-3 and Kindergarten kits at a total cost of $24,138.85 as presented, Rochelle Whiteside seconded, and the motion carried.

Purchase of STEM Instructional Supplies from PITSCO

At 7:20 p.m., Dr. Metcalf requested approval for the purchase of STEAM Instructional Units from PITSCO Education totaling $26,122.23. The instructional units will be used at Cape Fear Middle and Burgaw Middle and will be paid from Title I funds.

Don Hall moved to approve the purchase of STEAM Instructional Units from PITSCO Education totaling $26,122.23 as presented, Brad George seconded, and the motion carried.

Gifts and Donations

At 7:20 p.m., Ms. Chestnutt presented the following gifts and donations for approval:

  • Pender Education Partnership donation in support of Pender County Awards
    • $250 Principal of the Year
    • $350 Teacher of the Year
    • $200 Teachers of Promise
    • $100 AP of the Year

Brad George moved to accept the gifts and donations as presented, Rochelle Whiteside seconded, and the motion carried.

Revisions to Board Policy 7821, Petition for Removal of Personnel Records

At 7:22 p.m., Mrs. Moore presented revisions to Board Policy 7821, Petition for Removal of Personnel Records. Mrs. Moore said the revisions are based on recent updates from the North Carolina School Boards Association and legal updates from the attorney.

Brad George moved to approve the revisions to Board Policy 7821, Petition for Removal of Personnel Records as presented, Don Hall seconded, and the motion carried.

Purchase of Activity Buses

At 7:24p.m., Mr. LaFon requested approval for the purchase of two activity buses at a total cost of $182,488.94. Mr. LaFon explained that there is a need to replace buses that require frequent service and/or break down frequently.

Rochelle Whiteside moved to approve the purchase of two activity buses at a total cost of $182,488.94 as presented, Don Hall seconded, and the motion carried.

Purchase of Band Equipment for Surf City Middle School

At 7:28 p.m., Mr. LaFon requested approval to purchase band equipment totaling $33,503.82 for Surf City Middle School, to be paid out of Capital Outlay funds.

Don Hall moved to approve the purchase band equipment totaling $33,503.82 for Surf City Middle School, Rochelle Whiteside seconded, and the motion carried.

Approval of Service Contract with Envirolink, Inc. for Water and Wastewater Management

At 7:30 p.m. Mr. LaFon requested approval for a service contract with EnviroLink, Inc. for waste and wastewater management.

Don Hall moved to approve the contract as reviewed by legal counsel with EnviroLink, Inc. for waste and wastewater management in the amount of $189,624, Brad George seconded, and the motion carried.

2018-19 Bell Schedule

At 7:35 p.m. Dr. Hill presented the 2018-19 Bell Schedules for approval. The primary change to the bell schedule affects Topsail Middle School, putting Topsail Middle School on a similar schedule as the other middle schools in Pender County.  Elementary and middle school students will share buses.

Rochelle Whiteside moved to approve the bell schedule as presented, Don Hall seconded, and the motion carried.

Resolution in Support of the $1.9 Billion State School Bond

At 7:44 p.m. Chair Lanier read the resolution in support of the $1.9 Billion School Bond.

Rochelle Whiteside moved to approve the resolution in support of the $1.9 billion state school bond with the revision to read “$20 million for new school construction in Pender County.” Brad George seconded, and the motion carried.

Resolution in Support of Teacher Appreciation Week

At 7:52 p.m., Chair Lanier read the resolution in support of Teacher Appreciation Week.

Brad George moved to approve the resolution in support of Teacher Appreciation Week, Rochelle Whiteside seconded, and the motion carried.

Student Transfer Requests

At 7:51 p.m. Dr. Hill presented student transfer requests for approval, including in-county requests for reassignment outside the attendance zone in which the student is residing and out-of-county requests for children of staff to attend Pender County Schools. Dr. Hill also presented requests for students who reside in Pender County to attend school a neighboring district.

Brad George moved to approve the student transfer requests as presented, Rochelle Whiteside seconded, and the motion carried.

Comments from Board Members

At 7:56 p.m., Chair Lanier opened the floor to comment from Board Members. He shared that there are many wonderful things happening in our schools. Mr. Lanier attended EC Prom and had a wonderful time.

Rochelle Whiteside shared that she attended theater events at Pender High and Topsail High, which were both great. SMs. Whiteside said the Spring Fest arts expo was excellent.

Report from the Superintendent

Dr. Hill introduced Dr. Charles Aiken, Chief Officer of Instruction. He also shared that it is Teacher Appreciation Week. Dr. Hill said that the Panasonic Grant will continue to fund the FORCE, which will focus on career and college pathways. Due to attending FORCE training, he missed EC Prom and Spring Fest. He reminded the Board of the Pender County Awards on May 22  and shared that the Retirement Celebration date will be announced soon. Dr. Hill also said that Pender County Schools is a district partner with the University of North Carolina Wilmington’s Professional Development System.

Closed Session

At 8:02 p.m., a motion was made by Don Hall, seconded by Rochelle Whiteside, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318(a)(3) to consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student records under G.S. 115C-402 and 20 U.S. Code 1232g.

The Board resumed its meeting in Open Session.

Human Resource Report and Addendum

Upon a motion by Brad George, seconded by Don Hall, the Board voted to approve the Human Resource Report and addendum as presented.

ESSA and Accountability Report

Dr. Hill shared for information the ESSA and Accountability data report. He said that a detailed presentation would be provided at a later date

Adjournment
In a motion made by Don Hall, seconded by Brad George, the Board adjourned its meeting.

Superintendent                                                                                 Board Chair

Dr. Steven Hill                                                                                   Kenneth Lanier