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Minutes from BoE Meeting October 10, 2017 Tuesday, 10 October 2017 15:25

Pender County Board of Education

Tuesday, October 10, 2017

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Chair

Dr. Steven Hill, Superintendent

Don Hall, Vice Chair

Allen Vann, Director

Brad George

Dr. Todd Blumenreich, Director

Katherine Herring

Alfreida Moore, Director

Rochelle Whiteside

Todd Blumenreich, Director


Betsy Chestnutt, Director

Richard Schwartz, Attorney

Miranda Ferguson, Communications

Call to Order

At 6:00 p.m., Chair Kenneth Lanier welcomed all and called the regular meeting of the Pender County Board of Education to order after determining a quorum was present.

Swearing In Ceremony

Following the Pledge of Allegiance and prayer, at 6:01 p.m., the Hon. Judge James Faison presided over the swearing-in ceremony for Superintendent Dr. Steven Hill.

Approval of the Agenda

At 6:06 p.m., Don Hall moved to approve the agenda with the following amendments:

  • Change Consent Agenda Item 12 to read “Facilities Modification Requests No. 1, 2, 3, and 4,” since there are four separate requests, not one;
  • Add Item 16 A to the Action Agenda, “Termination of Wastewater Treatment System Easements at Topsail Middle School with Jamestown Pender L.P.;”
  • Remove Item 13, Revisions to R&P for Board Policy 3620, Extracurricular Activities and Student Organizations.

Rochelle Whiteside seconded, and the motion carried.


At 6:07p.m., Superintendent Dr. Steven Hill recognized the following students and schools:

  • Topsail High School Student Julia Nasco, who has been recognized as a semifinalist for the 2018 National Merit Scholarship Competition.
  • Heide Trask High School student Yaritza Villalobos, who has been selected as a recipient of the $1000 Youth Accomplishment Scholarship from the Diamante Arts and Cultural Center.
  • Heide Trask High and Rocky Point Elementary, which have earned Green Ribbon Recognition, and Topsail High School, which has earned Model Recognition for Positive Behavior Intervention and Support (PBIS) implementation efforts.
  • Heide Trask High and Pender High, which have been recognized by the NCHSAA for being ejection-free for 2016-17 high school athletics
  • Public Comments

At 6:13 p.m., the Board opened the floor for public comment. There being no one signed up to speak, the Board moved on to the next item.

Elementary School Field Trip Grants

At 6:14 p.m., Dr. Beth Metcalf, Director of Elementary Student Learning and Title I, presented an update on fourth grade field trip grants and community partnerships, including the Moore’s Creek National Battlefield, Every Child in a Park Field Trip Grant and the Cape Fear Museum Field Trip Grant. Dr. Metcalf explained that both grants are for fourth grade field trips to be held during the 2017-18 school year and there is no cost to Pender County Schools for students to travel and participate in these grant-funded experiences.

Hurricane Matthew Relief Effort Update

At 6:17 p.m., Dr. Cauley informed the Board that there are 47 Pender County Schools students who were displaced due to the impact of Hurricane Matthew in October 2016. One year into the recovery effort, there are still needs to be met and principals and counselors at the schools will work with families and students in order to assist students as they deal with the long-term impacts of the storm. Dr. Cauley explained that $6,550 supplied through private donations to the district will be used to fund this assistance for affected families.

20th Day Enrollment Counts

At 6:21 p.m., Dr. Todd Blumenreich, Chief Officer of Organizational Development, presented an update on enrollment numbers on the 20th day of school. Pender County Schools had 9,267 students in grades K-13 enrolled on the 20th day, an increase of four students over 2016-17. Including Pre-K, the district had 9,417 students enrolled on the 20th day. Dr. Blumenreich explained that the loss to charter schools was offset by growth.

Budget Reports

At 6:24 p.m., Chief Finance Officer Betsy Chestnutt presented budget and fuel reports for information.

Consent Agenda

At 6:27 p.m., Brad George moved to approve the consent agenda with additions, Katherine Herring seconded, and the motion carried. The consent agenda consisted of the following items:

  • Board minutes from the September 12, 2017 regular meeting
  • Head Start budget and in-kind for June and July 2017
  • Budget amendments and transfers
  • Facilities Modification Requests No. 1, 2, 3, and 4

Gifts and Donations

At 6:28 p.m., Ms. Chestnutt presented the following gifts and donations for approval:

  • Burgaw Elementary School received a $2,000 donation for its Backpack Program;
  • Burgaw Middle School was awarded a Duke Energy Travel Grant of $700 to visit the Museum of History in Raleigh;
  • Burgaw Middle School’s Athletic Department was given a $150 donation from Daybreak of Burgaw, LLC.;
  • Burgaw Middle School’s Athletic Department received a $1,000 donation from the North Carolina Blueberry Festival.

Rochelle Whiteside made a motion accept the gifts and donations as presented. Brad George seconded, and the motion carried.

Pender Education Partnership Mini Grants

At 6:30 p.m., Communications Coordinator Miranda Ferguson introduced Pender Education Partnership President Susan Croom, who requested the Board accept a total donation of $4,962.60 to fund 12 mini grants to teachers across the county.

Rochelle Whiteside moved to accept the donation from the Pender Education Partnership to fund mini grants as presented, Brad George seconded, and the motion carried.

2017-18 Advisory Council Appointment Recommendations

At 6:34 p.m., Dr. Steven Hill requested approval for the completed Principal Advisory Council appointments for the 2017-18 school year Dr. Hill said those that are not yet complete will be brought back to the Board for approval in November.

Don Hall moved to approve the completed Principal Advisory Council appointments as presented, Rochelle Whiteside seconded, and the motion carried.

Termination of Wastewater Treatment System Easements at Topsail Middle School with Jamestown Pender L.P

At 6:36 p.m., Board Attorney Richard Schwartz presented for approval the termination of wastewater treatment system easements at Topsail Middle School with Jamestown Pender L.P.

Brad George moved to approve the termination of wastewater treatment system easements at Topsail Middle School with Jamestown Pender L.P. as presented, Katherine Herring seconded, and the motion carried.

Report from the Board Chair

Board Chair Kenneth Lanier welcomed Dr. Hill to Pender County Schools. He shared that he and Dr. Hill visited two schools in his first weeks as superintendent.  

Vice-Chair Don Hall asked about land the Board owns on Murray Town Road, near Hwy 53.

Brad George stated that he also visited schools with Dr. Hill and has received positive comments from staff about the new superintendent. Mr. George also spoke of the success of the Dig Pink Volleyball Game that was held at Topsail High School.

Rochelle Whiteside said she has also received positive comments and phone calls from people who have met Dr. Hill.

Report from the Superintendent

Dr. Hill said that he appreciated Board Members taking the time to give him tours of their districts and said a few more trips will be made. He then thanked Central Services administrators and principals in attendance. Dr. Hill shared that Allen Vann hopes to be back to work next week and that construction is moving along on the bond projects. He reminded the Board that the Maple Hill fall parade is at 10 a.m. Oct. 21 and the Ghost Walk is also coming up.

Dr. Hill then asked Communications Coordinator Miranda Ferguson to play a video regarding Library Bridge, a partnership between Pender County Schools and the Pender County Public Library that will provide all Pender County Schools students and staff with access to the library’s digital resources.

Closed Session

At 6:47 p.m., a motion was made by Don Hall, seconded by Brad George, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318.11(a)(3) to consult with the Board’s attorney in order to preserve the attorney-client privilege.

The Board resumed its meeting in Open Session.

Human Resource Report and Addendum

At approximately 7:39 p.m., upon a motion by Don Hall, seconded by Brad George, the Board voted to approve the Human Resource Report.

At 7:40 p.m., in a motion made by Rochelle Whiteside, seconded by Katherine Herring, the Board adjourned its meeting.

Superintendent                                                                                 Board Chair

Steven Hill, Ed.D.                                                                              Kenneth Lanier