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Minutes from BOE Meeting August 3, 2015 Monday, 03 August 2015 00:00

PENDER COUNTY BOARD OF EDUCATION

August 3, 2015

Resume on August 6, 2015

Regular Meeting

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C., 28425

6:00 p.m.

BOARD MEMBERS PRESENT

LEADSHIP TEAM MEMBERS PRESENT

Karen Rouse, Chair

Dr. Terri Cobb, Superintendent

Brad George, Vice Chair

Dr. Pamela Breedlove, Director

Katherine Herring

Saysha Carter, Director

Kenneth I. Lanier, Jr.

Betsy Chestnutt, Director

Tom Roper

 Alfredia Moore, Director

Board Attorney, Eva DuBuisson

Miranda Roberts, Director

 

David Smith, Director

 

 Beth Gardner Secretary

Call to Order

Chair, Karen Rouse, called the Pender County School Board Meeting to order on Monday, August 3, at 6:02 p.m., and determined a quorum was present.  She welcomed the room.  She then led the group into the Pledge of Allegiance and Board Member Katherine Herring delivered a prayer. 

Approval of the Agenda

It was suggested that the following action items be added to the agenda.  Board of Education Schedule Change, Bell Schedules for the 2015-2016 School Year, APEX Learning Contract , and Contract Project Approval.  Another revision was made to the Closed Session announcement, and with the revisions Brad George moved to approve it, Tom Roper seconded it, and the agenda was approved at 6:08 p.m.

Recognitions

Director Dr. Robbie Cauley, presented the Family, Career and Community Leaders of America national winners.  The students were from Heide Trask High School and Topsail High School.

At 6:18 p.m., Dr. Cauley, along with Superintendent Dr. Terri Cobb recognized Friends of Topsail Football.  Board Members expressed appreciation.

Public Comments

There were no sign ups for Public Comment.

2015-2016 Pender County Schools Athletic Manual 

At 6:24 p.m., Dr. Robbie Cauley shared the 2015-2016 Pender County Schools Athletic Manual with the Board.  The item was for information.

School Growth Initiative

Dr. Cauley continued with information on the development of a program for individual school growth as measured by the state School Performance Grade and READY accountability models.

Revisions to Rules and Procedures (R&P) for Board Policy 3420, Student Promotion and Accountability

At 6:35 p.m., Director Mary Mortensen, presented slight revisions to the R&P for Board Policy 3420, Student Promotion and Accountability.  The revisions and R&P will be brought back in September 2015, for approval.

Revisions to Board Policy 7670, Employee Assistance Program

Director Alfredia Moore, shared suggested revisions to Board Policy 7670, Employee Assistance Program.  The policy will come back to the meeting in September 2015, for approval.

Revisions to Board Policy 7921, Classified Personnel Reduction

Director Alfredia Moore, continued at 6:41 p.m., with minor grammatical corrections to Board Policy 7921, Classified Personnel Reduction.  The policy will be presented again at the next meeting for second reading and approval.

Leadership Development Update

Director Dr. Pamela Breedlove, presented an update on the training the administrators are having and have had.

Beginning Teacher Induction 2015

Pender County Schools Beginning Teacher Induction will be held in August 2015.  Director Dr. Pamela Breedlove, shared information on the program with the Board.

Revisions to Board Policy 7428, Professional Personnel Contracts

At 6:48 p.m., Dr. Pamela Breedlove, presented an added statement to Board Policy 7428, Professional Personnel Contracts.  The item was for first reading.

Revisions to Board Policy 7505, Compliance with State Board of Education Employment Policies

Dr. Breedlove continued with edits for capitalization to Board Policy 7505, Compliance with State Board of Education Employment Policies.  The item was for first reading only.

Revisions to Board Policy 1000, Legal Status of the Board

At 6:50 p.m., Superintendent Dr. Terri Cobb, shared minor changes for clarity and formatting to Board Policy 1000, Legal Status of the Board and School System.  The policy and revisions will be brought back to the September 2015, Board of Education Meeting for approval.

Driver’s Education

An update on Driver’s Education was reported. 

Consent Agenda

On the Consent Agenda, Board Minutes were presented from the following Board Meetings:  June 24, 2015, July 3, 2015, July 10, 2015, July 15, 2015

At 6:54 p.m., Katherine Herring motioned, Brad George seconded it, and the vote carried.

Proposed Board Policy for Child Nutrition Charges

A proposed policy for child nutrition charges was presented for a third time.  After careful review, Brad George motioned, Katherine Herring seconded, and it carried.

Collection of Child Nutrition Charges

A plan for the collection of child nutrition charges was shared.  The intent is to reduce the yearly deficit owed by the school district for child nutrition charges.  At 7:12 p.m., Katherine Herring motioned, Brad George, seconded it, and the vote carried.

Foreign Exchange Students

Next, Director Mary Mortensen presented applications for enrollment for two foreign exchange students for the 2015-2016 school year.  At 7:15 p.m., Kenneth Lanier made a motion to approve, Katherine Herring seconded the motion, and it moved.

Contracted Services for Behavior Analyst

Next, a contract was presented for behavior consultation, observations, and staff training.  After careful review Katherine Herring motioned, Brad George moved to second it, and the vote carried.

Developmental Day Contracts

Director Saysha Carter continued with contracts for the development day services for preschool age children.  At 7:20 p.m., with some slight revisions, Katherine Herring moved to approve it, Kenneth Lanier seconded it, and the motion was approved.

Purchase Order Approval for Career Technical Education Equipment

Dr. Robbie Cauley, Director presented a purchase order for the purchase of technology equipment.  It is time to upgrade some systems.  Brad George moved to approve it, Kenneth Lanier duly seconded it, and the motion carried.

Long Creek Lease Agreement

At 7:33 p.m., Director David Smith brought forth an existing lease agreement with East Coast Migrant Head Start.  It is up for renewal.  After careful consideration Brad George moved to approve it, Kenneth Lanier seconded it, and the vote carried.

West Pender Middle School Furniture

A purchase order was presented for replacement furniture at West Pender Middle School.  At 7:35 p.m., Kenneth Lanier motioned, Brad George seconded, and it was approved.

Pender High School Computer Tables

Next, a purchase order for Pender High School Computer Tables was brought forth.  A motion was presented by Kenneth Lanier, seconded by Tom Roper, and it carried.

Pender High School Furniture

A purchase order request for replacement furniture at Pender High School was presented.  Tom Roper moved to approve it, Brad George also motioned, and it was approved.

Pender High School Lockers

At 7:41 p.m., bids for replacement lockers at Pender High School were brought forth.  After careful review Tom Roper moved to approve the most economical bid.  Brad George seconded it, and it was approved.

Activity Bus Purchase

A proposal to purchase a new activity bus to replace a damaged activity bus was submitted.  The funds would come from 2015-2016 capital outlay budget.  At 7:43 p.m., Tom Roper moved to approve, Brad George seconded it, and the vote carried.

Board Meeting Schedule

A revised 2015-2016 Board Meeting Schedule was presented for review and approval.  The only date that would change would be the September 2015, meeting date.

Without further discussion, Kenneth Lanier motioned, Katherine Herring seconded it, and the vote was approved.

2015-2016 Bell Schedules

It was suggested that slight revisions be made to the 2015-2016 Bell Schedules.  Burgaw Middle School and West Pender Middle School would have their day adjusted ever so slightly.  Mr. Lanier motioned, Mr. George seconded, and it carried.

APEX Learning Contract for Online Learning

Director Dr. Robbie Cauley presented the APEX contract at 7:47 p.m., for renewal.  Katherine Herring made a motion, Tom Roper seconded it, and the vote carried.

Report from the Board Chair

Chair Rouse graciously welcomed back the students and staff at Penderlea School. She thanked Director Miranda Roberts for her help with putting together the meet and greet events for the new Principals.

Board Member Comments

Board Member Katherine Herring expressed her appreciation to the staff of Pender County Schools.  She personally thanked Superintendent Dr. Cobb, Director David Smith, the Maintenance Staff, Teachers, Custodians, and Bus Drivers.  She expressed sincere gratitude to all of the employees of the school system.  She also thanked Chair Rouse for her attendance at the recent late night and weekend meetings. 

Superintendent’s Report

Superintendent Dr. Terri Cobb also graciously thanked her staff.  She is grateful to all for what they are doing to get ready for the opening of the new school year.

Dr. Cobb also thanked the Board Members for their role in the school system. The entire group expressed their sincere appreciation to Chair Rouse for attending so many recent meetings on their behalf.

Closed Session

At 7:55 p.m., Board Member Brad George motioned to move into Closed Session, subject to advice from the attorney, and pursuant to N.C. General Statute 143-318.11(a)(1)and (a)(6), to prevent the disclosure of confidential personnel files under G.S. 115C-321 and to consider matters relating to initial employment of an individual employee, and pursuant to General Statute 143-318.11(a)(3), to consult with the Board’s Attorney in order to preserve the attorney-client privilege.

The Board will also move into Closed Session pursuant to General Statute 143-318.11(a)(5) to instruct the Board’s agents concerning negotiations involving the acquisition of real property.

Lastly, the Board will move into Closed Session per 143-318.11(a) to protect confidential student information as required by federal law.

Board Member Kenneth Lanier, seconded the motion, and it carried.

Open Session

The Board returned to Open Session at 10:32 p.m.  A motion was made and seconded to approve the Human Resource Report and Addendum.  The motion passed unanimously.

Kenneth Lanier made a motion that the Board not file a funding lawsuit against the County Commissioners at this time.  Brad George seconded.  The motion passed 4-1, with Katherine Herring voting against.

Kenneth Lanier made a motion to recess the meeting until Thursday, August 6, 2015, at 5:00 p.m.  Tom Roper seconded it, and the motion passed unanimously.

The meeting recessed and will continue on Thursday, August 6, 2015, at 5:00 p.m.

Resume Open Session on Thursday, August 6, 2015

The Board resumed Open Session at 5:13 p.m., Thursday, August 6, 2015.  In attendance were Board Chair Karen Rouse, Board Member Katherine Herring, and Board Member Kenneth I. Lanier, Jr.  Also at the meeting were Board Attorney Rod Malone, Superintendent Dr. Terri Cobb, Director David Smith, and Secretary Beth Gardner.

Closed Session

At 5:15 p.m., Katherine Herring motioned to move into Closed Session, subject to advice from the attorney, and pursuant to N.C. General Statute 143-318.11(a)(1)and (a)(6), to prevent the disclosure of confidential personnel files under G.S. 115C-321 and to consider matters relating to initial employment of an individual employee, and pursuant to General Statute 143-318.11(a)(3), to consult with the Board’s Attorney in order to preserve the attorney-client privilege.  Board Member Kenneth Lanier seconded the motion and it moved.

Open Session

The Board returned to Open Session at 6:31 p.m.   All Board Members were supportive of the agreements for the contract managers and the architects.

Human Resource Report and Addendum and Administrative Contracts

A motion was made by Kenneth Lanier, seconded by Katherine Herring, and at 6:46 p.m., the Human Resource Report, Human Resource Addendum, and Human Resource Administrative Contracts were approved.

At 6:49 p.m., Kenneth Lanier made a motion to approve the (3) contracts for the Contract Managers and the (3) contracts for the Architectural Agreements.  Katherine Herring seconded the vote, and it carried.

Adjournment

The meeting adjourned at 6:57 p.m.

Board Chair, Karen Rouse

Superintendent, Terri R. Cobb, Ed.D.