3000 - Educational Program

3620 Extracurricular Activities and student organizations

The board recognizes the value of interscholastic athletics and extracurricular activities in promoting leadership and team skills, practicing democratic principles, and encouraging the lifelong learning process. Students are encouraged to participate in opportunities available at the school, including interscholastic athletics and student organizations. All activities are open to all students attending that school unless a restriction is justified and has been approved by the principal. The principal shall ensure that students and parents are notified of the various opportunities for participation in extracurricular activities. The superintendent shall develop any regulations and the principal shall establish any rules necessary for school- and student-initiated extracurricular activities.


Participation in extracurricular activities, including student organizations and interscholastic athletics, is a privilege, not a right, and may be reserved for students in good academic standing who meet behavior standards established by the board and the school. Participation in extracurricular activities may be restricted if a student (1) is not performing at grade level as provided in policy 3400, Evaluation of Student Progress; (2) has exceeded the number of absences allowed by policy 4400, Attendance; (3) has violated the student conduct standards found in the 4300 series of policies; or (4) has violated school rules for conduct.

School administrators choosing to exercise the authority to restrict participation based upon any of the reasons provided in this paragraph shall provide this policy and any additional rules developed by the superintendent or the principal to all parents or guardians and students. The grievance procedure provided in policy 1740/4010, Student and Parent Grievance Procedure, may be utilized by parents or students who believe that a student has been aggrieved by a decision made pursuant to this policy.


1. Extracurricular activities may be used as a component of an at-risk student's intervention plan. The intervention plan may include providing for or restricting the student’s participation in extracurricular activities. If the plan restricts the student’s participation, the plan must include other intervention strategies designed to improve student performance.

2. Students with disabilities must be accorded the legal rights required by federal and state law.

3. School administrators shall facilitate the inclusion and participation of transitioning military children in extracurricular activities, to the extent they are otherwise qualified, by:

a. providing information about extracurricular activities to transitioning military children; and

b. waiving application deadlines.


1. Interscholastic Athletics

Interscholastic athletics shall be conducted in accordance with rules and regulations set forth by the State Board of Education, the North Carolina Department of Public Instruction, the North Carolina High School Athletic Association, the Southern Association of Colleges and Schools and the board.

a. Sportsmanship

Administrators in each school shall be responsible for setting the proper atmosphere for student interscholastic competition. Coaches are to emphasize sportsmanship and are reminded of the importance of teaching the basic skills of the sport to all participants.

b. Coaches

The head coach of each interscholastic athletic team shall be a bona fide member of the faculty. In the event the school is unable to employ a bona fide faculty or instructional staff member, non-faculty coaches may be hired until such time a suitable faculty member becomes available to coach. Non-faculty coaches must complete a coaching application and submit to a criminal background check prior to the start of any coaching assignment.

c. Insurance

Student athletes are required to carry school insurance or provide proof of adequate personal health and hospitalization insurance in order to participate in any interscholastic activity.

2. Student Clubs and Organizations

a. Secret Organizations

Secret organizations shall not be permitted in any school in the system.

b. School-sponsored Clubs and Organizations

School-sponsored, curriculum-related clubs and organizations may be authorized and shall be given staff supervision and leadership.

c. Student-initiated, Noncurriculum-related Student Groups

Student-initiated, noncurriculum-related student groups shall be permitted to conduct voluntary meetings on school grounds after the school day regardless of the size of the group or the religious, political, philosophical or other content of the speech at the meetings, provided that the meetings do not materially and substantially interfere with the orderly conduct of the educational activities of the school. Such meetings shall be open to all students without regard to race, color, religion, national origin.

School employees shall not promote, lead or participate in the meetings of these noncurricular student groups; however, a school employee may be present at the meetings to maintain order and protect the general welfare of the students involved. School employees also may not influence the form or content of any prayer or other religious activity nor require any person to participate in prayer or any other religious activity. In addition, non-school persons may not direct, conduct, control or regularly attend the activities of noncurricular student groups.

No public funds may be expended on behalf of the student-initiated, noncurriculum-related student groups except for the incidental cost of providing space for the group meetings.

3. Contests

Following careful investigation of the purpose and merits of the competition, a school may participate in a proposed local contest with the approval of the principal and the superintendent. The administration must be assured of the value of the contest to students and shall refuse to consider contests designed largely for promotional purposes. All proposed rules and regulations shall be checked carefully. Contests must be closely allied to and in support of the instructional work of the school.

If an event is found suitable, announcements shall be posted to give everyone who qualifies as an entrant an opportunity to participate. However, no student may be required as part of a school course to take part in a contest sponsored by an outside organization.

4. Student Performances

Any student or group of students giving public performance in the name of any school must first secure the principal’s approval. Student performances shall be in keeping with the general goals and objectives of the system’s educational program. An individual student shall not accept remuneration for performing in the name of a school.

Legal References:
Americans With Disabilities Act, 42 U.S.C. 12132, 28 C.F.R. pt. 35; Equal Access Act, 20 U.S.C. 4071-4074; Individuals with Disabilities Education Act, 20 U.S.C. 1400 et seq., 34 C.F.R. pt. 300; Rehabilitation Act of 1973, 29 U.S.C. 705(20), 794, 34 C.F.R. pt. 104; G.S. 115C art. 9, 115C-47(4), -391, -407.5; Policies Governing Services for Children with Disabilities, State Board of Education Policy GCS-D-000; N.C. High School Athletic Association Handbook
Cross References:
Parental Involvement (policy 1310/4002), Student and Parent Grievance Procedure (policy 1740/4010), Evaluation of Student Progress (policy 3400), Student Promotion and Accountability (policy 3420), School Improvement Plan (policy 3430), Children of Military Families (policy 4050), Student Behavior Policies (4300 series), Attendance (policy 4400), Community Use of Facilities (policy 5030)
Monday, 11 April 2011
Last Updated: