3000 - Educational Program

3420 Student Promotion And Accountability



The board believes that students should progress to the next level of study only after they are proficient in their knowledge and application of the current curriculum level. To the extent reasonably possible, students should be given as much time or as little time as they need to be proficient at a particular level of study. To reduce the number of students who do not meet promotion standards, the board directs school administrators and teachers to use personal education plans as required in policy 3405, Students At-Risk of Academic Failure, to address the needs of students who are not making adequate academic progress.


The superintendent shall develop (1) proposed promotion standards and (2) a process to be used in determining a student’s readiness to progress to the next level of study and shall submit the standards and process to the board for approval. The standards must provide multiple criteria for assessing the student’s readiness to progress to the next level of study, such as standardized test scores, grades, a portfolio or anthology of the student’s work and, when appropriate, accepted standards for assessing developmental growth. Principals shall ensure that the promotion standards are used by teachers and school administrators in assessing each student’s readiness to progress to the next level of study. Principals have the authority to promote or retain students based upon the standards established by the board and any applicable standards set by the State Board of Education.


To receive a North Carolina high school diploma, all students must complete the requirements set forth in policy 3460, Graduation Requirements.


1. Appeal to the Superintendent

Within five work days of receiving the principal’s written decision to promote or retain a student, the student’s parents may appeal the decision to the superintendent. The superintendent may overturn the principal’s decision only upon a finding that the principal’s decision was arbitrary and capricious (i.e., without a rational basis) or was otherwise an abuse of discretion.

The superintendent must render a decision within 10 work days of receiving the appeal. The superintendent may support the principal’s decision, remand it back to the principal for consideration of additional issues or reverse the decision.

The superintendent’s findings must be in writing and must be provided to the parents.

2. Appeal to the Board of Education

The superintendent’s decision to promote or retain a student may be appealed to the board in accordance with the procedures set forth in subsection E.5 of policy 1740/4010, Student and Parent Grievance Procedure.


To the extent possible, students with disabilities must be held to the same promotion standards as all other students.

All intervention strategies and other opportunities, benefits and resources that are made available to students without disabilities must be made available to those students with disabilities who are subject to the student promotion standards. Such opportunities must be in addition to the special education services provided to the student.


Some students may need less time to learn the curriculum. Teachers are encouraged to challenge these students by expanding the curriculum, providing opportunities to explore subjects in greater detail or providing different types of educational experiences. To challenge a student sufficiently, the principal may reassign the student to a different class or level of study and/or may identify concurrent enrollment or other curriculum expansion options (see policy 3101, Concurrent Enrollment and Other Curriculum Expansions).

The principal, after consulting with the professional staff and the student’s parents, may determine that skipping a grade level is appropriate. If permitted by state law and State Board policy, credit toward high school graduation may be awarded for advancement or placement out of a high school course. The superintendent shall provide any additional criteria necessary to make a determination of whether credit may be awarded.


1. Superintendent’s Report to the Board

At least on an annual basis, the superintendent shall provide the board with the following information for each school:

a. aggregate student performance scores on state-mandated tests and any other standardized tests used by a school or the school system;

b. the proportion of students not meeting the standards for their grade level; and

c. remedial or additional educational opportunities provided by the school system and the success of these efforts in helping students meet promotion standards.

2. Superintendent’s Report to the North Carolina Department of Public Instruction

Pursuant to standards established by the Department of Public Instruction, the superintendent annually shall provide the Department with all required information regarding student performance.


Consistent with the objective of improving student performance, the board will provide schools with maximum flexibility in the allocation of state funds. School personnel are expected to budget financial resources in a manner that will meet the standards established in this policy. The board will consider requests to transfer funds from other funding allotment categories to intervention strategies as part of the school improvement plan submitted by school officials. All funds will be used in a fiscally sound manner in accordance with policy 8300, Fiscal Management Standards.


The superintendent or designee shall provide information regarding promotion standards to all students and parents. Parents are encouraged to help their children meet the promotion standards. Information provided to parents should be in the parents’ native language when appropriate foreign language resources are readily available. In addition, the teacher of a student who does not meet promotion standards must notify the student’s parents that the student has failed to meet the standards for progression to the next level of study and must provide the parents with information concerning retesting, intervention, review and appeal opportunities.


As required by the Interstate Compact on Educational Opportunity for Military Children (G.S. 115C-407.5) and policy 4155, Assignment to Classes, school administrators have the authority to exercise flexibility in waiving course or program prerequisites or other preconditions for the placement of children of military families in courses or programs offered by the school system.

Legal References:
G.S. 115C-36, -45(c), -47, -81, -105.21, -174.11, -288(a), -407.5; State Board of Education Policy GCS-C-031
Cross References:
Student and Parent Grievance Procedure (policy 1740/4010), Goals and Objectives of the Educational Program (policy 3000), Concurrent Enrollment and Other Curriculum Expansions (policy 3101), Students At-Risk of Academic Failure (policy 3405), School Improvement Plan (policy 3430), Graduation Requirements (policy 3460), Extracurricular Activities and Student Organizations (policy 3620), Children of Military Families (policy 4050), Assignment to Classes (policy 4155), Fiscal Management Standards (policy 8300) Other Resources: Guidelines for Testing Students Identified as Limited English Proficient, N.C. Department of Public Instruction Division of Accountability Services/North Carolina Testing Program (September 2010)
Wednesday, 30 June 2010
Last Updated:
Monday, 04 June 2012