3000 - Educational Program

3300 School Calendar and Time for Learning

School Calendar and Time for Learning

The Board believes that time is a variable in the educational process and that children may need different amounts of instructional time in order to fulfill the educational goals and objectives of the Board. The Board also recognizes that the school day and school year should be planned in such a manner as to facilitate student learning and to permit an accurate assessment of student achievement in scheduled testing periods.


Interruptions of instructional time and time off task must be kept to a minimum. The Principal is responsible for ensuring that instructional time is maintained and protected in the school schedule. The school public address system should be used only sparingly. Times for announcements should be scheduled as to interfere as little as possible with time allotted for academic endeavors.

Each Teacher is responsible for ensuring optimal use of instructional time in his or her classes. In no case shall salesmen, solicitors, or the like be permitted to interrupt a teacher in his or her performance of classroom duties. All visitors shall be encouraged to defer conferences with teachers until students have been dismissed. School personnel are encouraged to seek creative means of reducing transitional time and scheduling non-instructional activities. A proposal for alternative scheduling of classes or other such strategies may be a part of a school improvement plan.

Students are not permitted to leave the school grounds to act as messengers or to perform errands during the school day.


The length of the school day may vary from school to school, if approved by the Board of Education, subject to the minimum instructional hours requirement established in Section D, below.


Except for year-round schools or schools under a modified calendar, the school year for students will   earlier than the Monday closest to August 26th and will end no later than the Friday closest to June 11th.

The Board may offer supplemental or additional educational programs or activities outside the adopted school calendar.

When allowed by law, the Board will seek a waiver of the opening and/or closing dates from the State Board of Education if the Board determines that a waiver is in the best interest of the students and the school system.


The Board will adopt a school calendar by April 1 prior to the beginning of each school year. The school calendar in all schools will be for 215 days and will provide for a minimum of 185 days or 1025 hours of instruction covering at least nine months. A school “month” is defined as 20 days of instruction. As funding permits, the Board may pursue increasing the number of instructional hours or days, at least for those students who need more time to learn the curriculum.

The Board may initiate or review recommendations from the Superintendent or a school improvement team for modifying the traditional school calendar to a year-round or extended calendar. The Superintendent and individual schools are encouraged to obtain input from teachers and other personnel as well as from the community in developing proposals for modifying the school calendar. An extended school year or a year-round school may be included as a part of a school improvement plan.

Any calendar adopted by the Board will be consistent with the following requirements.

1. Ten of the days on the calendar will be designated as annual vacation leave days.

2. Eleven of the days on the calendar will be designated as holidays, including Veteran’s Day if it falls on a weekday.

3. The remaining 194 days are to be workdays for teachers. The total number of workdays for teachers employed for a 10-month term will not exceed 195 days.

a. There must be at least one hundred and eighty-five (185) days or one thousand twenty-five (1025) hours of instructional time for students.

b. The remaining 9 days will be “flexible” teacher workdays and may be used by the Board, Superintendent or school principals for teacher workdays, additional instructional days, or other lawful purposes. Each Principal may schedule those days on the school calendar that have not been reserved by the Board for other purposes. Before scheduling these days, each Principal shall work with the school improvement team to determine the days to be scheduled and the purposes for which they should be scheduled.

c. Of the 9 “flexible” teacher workdays described in subsections D.3.b, the Board will designate at least two days as days on which teachers may take accumulated vacation leave.

d. Further, the Board may, due to school closings because of inclement weather or other reasons, use any of the “flexible” 9 days designated in subsection D.3.b above as make-up days for those instructional days that were missed. The Board will give teachers at least 14 days' notice before requiring a teacher to work instead of taking vacation leave on any of these days. A teacher may elect to waive this notice requirement for one or more of these days.

e. Further, if it is unable to schedule student makeup days until after the scheduled end of the school year, the Board may designate some of the “flexible” workdays described in subsection D.3.b above as additional make-up days after the last day of student attendance.

4. If the school calendar requires students to attend on Memorial Day, each Principal shall ensure that the significance of Memorial Day is recognized in the school on that day. If students are not scheduled to attend school on Memorial Day, recognition of the significance of Memorial Day will be provided at another time as part of the citizenship curriculum (see policy 3530, Citizenship and Character Education).

5. If the school calendar requires students to attend school on September 17, which is Constitution and Citizenship Day, each Principal shall ensure that the signing of the United States Constitution is commemorated in the school on that day. If students are not required to attend school on September 17, the Principal shall ensure that Constitution and Citizenship Day is commemorated during the preceding or following week (see policy 3530, Citizenship and Character Education).



Legal References:
36 U.S.C. 106(d); G.S. 115C-12(33), -36, -47, -84.2, -105.21(b)(2), -238.31, -288; State Board of Education Policy GCS-G-001
Cross References:
Goals and Objectives of the Educational Program (policy 3000), School Improvement Plan (policy 3430), Citizenship and Character Education (policy 3530)
Monday, 11 April 2011
Last Updated:
Tuesday, 12 February 2019