2000 - Board Operations

2122 Roles Of Board Members

A.  Visits to Schools

Board members are encouraged to visit schools in order to inform themselves and to gain a clearer understanding of the daily operation of the school system.  A board member who wishes to visit a school in the system in his or her official capacity should generally inform the principal and superintendent of the visit.  Policy questions arising from such visits should be directed to the superintendent.

In matters related to the education of their own children, members of the board act as parents rather than as board members and have the same rights and responsibilities as other parents.  Board members should confer, in the same manner as other parents, with the individual teacher or principal about matters growing out of their children’s participation in the school system.

B.  Handling Complaints

An individual board member who receives a complaint or inquiry from a parent or interested citizen concerning a school matter will refer the complainant to the appropriate school administrator and, when appropriate, advise the complainant of the procedures in place for making such complaints.

The board member also may refer the complainant to the superintendent, who shall determine an appropriate means of responding to the complaint.  The board attorney also may be notified of the complaint in accordance with policy 2610, Board Attorney. 

Individual board members will refrain from taking individual action with regard to such complaints other than referring them to the proper administrative employee.

C.  Informal Meetings with Individuals or Groups of Patrons Concerning School matters

the board encourages citizen participation in the school system.  Board policies provide procedures for such participation. 

An individual board member should inform any citizen or group of citizens with whom he or she meets that in such meetings the board member acts only as an individual and not for or on behalf of the board unless he or she has been so authorized by official board action.  In addition, members should avoid situations in which their presence could be inferred by citizens as being officially representative of the board.  Individual board members should refrain from meeting with groups of school employees to discuss matters relating to employment or conditions of work without specific authorization by official board action.

Legal References:
G.S. 115C-36
Cross References:
Responding to Complaints (policy 1742/5060), Public Participation at Board Meetings (policy 2310), Board Attorney (policy 2610), School Volunteers (policy 5015)
Thursday, 30 June 2011
Last Updated: