Latest News

Minutes from the BoE Meeting April 10, 2018 Tuesday, 10 April 2018 12:57

Pender County Board of Education

Tuesday, April 10, 2018

 

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Don Hall,  Vice Chair

Dr. Steven Hill, Superintendent

Brad George

Darren Lafon, Director

Rochelle Whiteside

Dr. Todd Blumenreich, Director

Katherine Herring

Alfredia Moore, Director

 

Betsy Chestnutt, Director

 

Miranda Ferguson, Communications

Richard Schwartz, Attorney

 


Call to Order

At 6:00 p.m., Vice-Chair Don Hall welcomed all and called the regular meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6:02 p.m., Katherine Herring motioned to approve the agenda, Brad George seconded, and the motion carried.

Recognitions

At 6:03p.m., the Board recognized the following students and staff:

  • Topsail High School student David Li, who placed in the University of North Carolina Wilmington High School Mathematics Contest
  • State Science Fair projects which earned Exemplary Elementary Project recognition
  • NCTies presenters from Burgaw Elementary and South Topsail Elementary
  • Heide Trask High School Athletic Director Ed Gilroy, North Carolina Athletic Directors’ Association Athletic Director of the Year

Public Comments

At 6:31 p.m., the Board opened the floor for public comment. There being no one signed up to speak, the Board moved on to the next item.

Food Service Update

At 6:32 p.m., Vernon Tanner, of Aramark, presented a client business review of the food service provided by Aramark.

North Carolina School Boards Trust Errors and Omissions and General Liability Coverage

At 7:00 p.m., Chief Finance Officer Betsy Chestnutt introduced Christine Scheef and Tanya Giovanni, who discussed the North Carolina School Boards Trust’s General Liability and Errors and Omissions risk management services and coverage.

Budget Reports

At 7:27 p.m., Ms. Chestnutt presented fuel and budget reports.

Revisions to Board Policy 7821, Petition for Removal of Personnel Records

At 7:29 p.m., Chief Officer of Human Resources Alfredia Moore presented for first reading revisions to Board Policy 7821, Petition for Removal of Personnel Records.

Consent Agenda

Attorney Richard Schwartz stated that on page 3 of the March 13, 2018 Regular Meeting Board minutes, in the third line the word “of” should be changed to “if.” He also said that on the April 3, 2018 minutes his name should not be listed under those present.

At 7:30 p.m., Brad George moved to approve the consent agenda with revisions as stated by the attorney, Rochelle Whiteside seconded, and the motion carried. The consent agenda consisted of the following items:

  • Board Minutes from the March 13, 2018 Committee of the Whole and Regular Board Meetings, and Board Minutes from the April 3, 2018 Budget Work Session;
  • Head Start Budget and In-Kind for February 2018;
  • Budget Amendments and Transfers;
  • Attorney Fees;
  • Field Trips.

Memorandum of Understanding (MoU) between Pender Early College High School and Cape Fear Community College

At 7:31 p.m., Dr. Steven Hill and Pender Early College Principal Kevin Taylor presented for approval the Memorandum of Understanding (MoU) between Pender Early College High School and Cape Fear Community College. The MoU is a three-year agreement expiring on May 31, 2010. The current MoU expires May 31, 2018.

The security component is being developed by CFCC with input from Pender County Schools and will need to be added once it is fully developed.

Brad George moved to approve the MoU with Cape Fear Community College as presented, Rochelle Whiteside seconded, and the motion carried.

Gifts and Donations

At 7:38 p.m., Ms. Chestnutt presented the following gifts and donations for approval:

  • Burgaw Middle School received a Burroughs Wellcome Fund grant in the amount of $4,491;
  • Cape Fear Elementary School received $1,399 for a LocknCharge 10129 Chromebook cart,  $1,511.48 for STEAM classroom supplies, $423.38 for reading corner supplies, and $309.56 for other classroom supplies;
  • Topsail Middle School received $110 in flowers from Lowe’s in Porters Neck for the school’s front entrance.

Rochelle Whiteside moved to accept the gifts and donations as presented, Katherine Herring seconded, and the motion carried.

2018-19 Auditor Approval

Next, Ms. Chestnutt requested approval to move forward with an audit contract for 2018-19 with Thompson, Price, Scott, Adams & Co.

Brad George moved to approve move forward with an audit contract for 2018-19 with Thompson, Price, Scott, Adams & Co. as presented, Katherine Herring seconded, and the motion carried.

Approval of the Copier Supplier beginning July 2018

Ms. Chestnutt then requested approval of the Copier Supplier beginning July 2018. Ms. Chestnutt requested the Board approve staying with Toshiba, stating it is the most economical option. Ms. Chestnutt requested the Board approve moving forward with a one-year renewable contract with Toshiba for 2018-19. Once approved, the contract will be sent to the attorney for review.

Brad George moved to approve moving forward with a one-year renewable contract with Toshiba for 2018-19 as presented, Rochelle Whiteside seconded, and the motion carried.

Revisions to Board Policy 6221, Collection of Child Nutrition Meal Charges

At 7:45 p.m., Ms. Chestnutt requested approval of revisions to Board Policy 6221, Collection of Child Nutrition Meal Charges, which include the offering of a cold lunch to students owing $20 and above, as well as removing the 1000 check number.

Rochelle Whiteside moved to approve revisions to Board Policy 6221, Collection of Child Nutrition Meal Charges as presented, Katherine Herring seconded, and the motion carried.

Approval of Revised Board Policy 3405, Students at Risk of Academic Failure

At 7:46 p.m., Elementary Education Director Dr. Beth Metcalf requested approval of revised Board Policy 3405, Students at Risk of Academic Failure. Revisions align the language and ensure compliance with the state-wide requirement of using the Multi-tiered System of Support for students at risk in the areas of academics, behavior, and attendance/chronic absenteeism.

Brad George moved to approve revisions to Board Policy 3405, Students at Risk of Academic Failure as presented, Rochelle Whiteside seconded, and the motion carried.

Approval of Revised Board Policy 1320-3560, Title I Parent Engagement (name change to Title I Parent and Family Engagement)

Dr. Metcalf requested approval of Board Policy 1320-3560, Title I Parent Engagement. Policy changes include retitling the policy Title I Parent and Family Engagement, information pertaining to school improvement, and the designation of Limited English Proficiency to English Learners.

Rochelle Whiteside moved to approve revised Board Policy 1320-3560, Title I Parent Engagement (renamed Title I Parent and Family Engagement) as presented, Katherine Herring seconded, and the motion carried.

Purchase of Media Center Books for Surf City Schools

At 7:47 p.m., Dr. Metcalf requested approval for the purchase of media center books for the Surf City schools. Dr. Metalf said that after seeking quotes from three vendors, staff recommends purchasing the media center collections as a Sole Source Package from Follett. The costs include 10 books per student seat at an average cost of $20 per book and customized content per district request. Follett also includes preparing both collections for shelving, an on-site shelving team, and storage service for the complete order with a 5-7 business day notice of a needed delivery date. The quote also includes free shipping, labeled and barcoded books, customizable staff training, and a lifetime replacement guarantee on all Follett bound titles. All e-book titles will be property of Surf City Elementary and Surf City Middle for life.

The cost for the media center collection is $152,000 at Surf City Elementary and $180,400 at Surf City Middle.

Rochelle Whiteside moved to approve the Follett Sole Source package for the media center collections at Surf City Elementary and Surf City Middle at a cost of $152,000 and $180,400, respectively. Brad George seconded, and the motion carried.

Purchase of Surf City Elementary Leveled Bookroom

Next, Dr. Metcalf requested approval for the purchase of a leveled bookroom at Surf City Elementary. The total cost of the bookroom is $21,494.86 and includes materials comparable to the other eight elementary schools.

Rochelle Whiteside moved to approve the purchase of a leveled bookroom for Surf City Elementary in the amount of $21,494.86 as presented, Katherine Herring seconded, and the motion carried.

Purchase of GoGuardian Software

At 7:54 p.m., Dr. Blumenreich requested approval for GoGuardian, a software program that increases safety of student internet use and provides teacher-controlled monitoring of student screens and filtering of site access, among other features. The total cost of the program is $34,875 per year.

Rochelle Whiteside moved to approve the purchase of GoGuardian in the amount of $34,875 as presented, Brad George seconded, and the motion carried.

Scribbles Phase Two

At 7:55 p.m., Director of Accountability and Testing Sheryl Kimbro requested approval for phase two of Scribbles, which will be provided at no cost to the district. Pender County Schools will receive a portion of the fees collected from those who request online records through Scribbles.

Current students receive all records at no cost to the student per PCS Board Policy 3460 R & P adopted Monday, 05 November 2012 and last updated Monday, 10 November 2014.

Each school will receive monthly fees collected from records requests completed at their school, not including the $3 convenience fee charged by the company, for the following requests.  Schools have been receiving payments from individuals placing records request.  The following requests are $5 each: 

  • Transcripts
  • Birth certificates
  • Name or birth date verification
  • Immunization records
  • Report cards

Fees collected for the following will accumulate in the Scribbles account set up for Pender County Schools.  PCS will receive monthly updates on fees that were accumulated, not including the $3 convenience fee charged by the company.  Prior to using Scribbles, we were not charging for these records requests.  PCS Board of Education approved at the Tuesday, 12 December 2017, that a corporate fee of $15 will be charged.   

  • Corporate graduation verification
  • Complete cumulative records
  • EC records
  • Disability determinations
  • Attorney-requested records

Brad George moved to approve the fee schedule and phase two of the Scribbles contract as presented, Katherine Herring seconded, and the motion carried.

Edmentum License Renewal: Reading Eggs and Study Island

At 8:05 p.m., Dr. Blumenreich requested approval for the renewal of the Edmentum License for Reading Eggs and Study Island in the amount of $68,397.29. Reading Eggs is an online program that helps children learn to read, with three levels consisting of 40 lessons each. Study Island is an online program for core content areas. Both programs have been in use in Pender County Schools for a number of years.

Rochelle Whiteside moved to approve the renewal of the Edmentum License for Reading Eggs and Study Island in the amount of $68,397.29 as presented, Brad George seconded, and the motion carried.

Approval of STEAM Middle School Curriculum

At 8:06 p.m., Dr. Robbie Cauley requested approval for funding the Pitsco Middle School Curriculum at West Pender Middle School, which would be used to train teachers across the district. The total cost of launching the program is $182,393.22, with little recurring cost year after year.

Rochelle Whiteside moved to approve the Pitsco Middle School Curriculum purchase in the amount of $182,393.22 as presented, Katherine Herring seconded, and the motion carried.

Revisions for Board Policy 7950, Renewal and Non-Renewal of Teachers

At 8:14 p.m., Mrs. Moore requested approval for revisions to Board Policy 7950, Renewal and Non-renewal of Teachers.

Brad George moved to approve revisions to Board Policy 7950, Renewal and Non-renewal of Teachers as presented, Katherine Herring seconded, and the motion carried.

Approval of Board Policy 7410, Teacher Contracts

At 8:15 p.m., Mrs. Moore requested approval of Board Policy 7410, Teacher Contracts, which was approved during the Board Meeting in March. Mrs. Moore explained that Section E has been inserted into the policy for approval.

Brad George moved to approve Board Policy 7410, Teacher Contracts as presented, Katherine Herring seconded, and the motion carried.

Pender High School Gym Safety Railing

At 8:16 p.m., Mr. Lafon requested approval to install a safety railing around the upper deck of the gym at Pender High School. The total cost for the safety railing is $28,235.38.

Rochelle Whiteside moved to approve the installation of a safety railing in the gym at Pender High School in the amount of $28,235.38 as presented, Katherine Herring seconded, and the motion carried.

Comments from Board Members

Mr. Hall opened the floor up for Board comment.

Rochelle Whiteside asked that the Board look for ways to fund the news program offered at Burgaw Elementary at the middle and high school levels.

Report from the Superintendent

Dr. Hill thanked Board for approving the Pitsco Middle School curriculum and shared that Science Olympiad, held at Heide Trask High School, was a great success this past weekend. Dr. Metcalf was chosen as Science Olympiad Volunteer of the Year.

Dr. Hill shared that schoolsafetyinfo.org has published an article on the Safety Committee and the Report Don’t Repost campaign. He also mentioned that the Pender Education Partnership Spelling Bee is April 26 at Heide Trask, and invited those in attendance to put a team together and participate.

Closed Session

At 8:24 p.m., a motion was made by Rochelle Whiteside, seconded by Brad George, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318(a)(3) to consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student records under G.S. 115C-402 and 20 U.S. Code 1232g.

The Board resumed its meeting in Open Session.

Human Resource Report and Addendum

Upon a motion by Brad George, seconded by Katherine Herring, the Board voted to approve the Human Resource Report and addendum as presented.

Adjournment
In a motion made by Brad George, seconded by Katherine Herring, the Board adjourned its meeting.

Superintendent                                                                                 Board Chair

Dr. Steven Hill                                                                                   Kenneth Lanier