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Minutes from BoE Meeting March 13, 2018 Tuesday, 13 March 2018 14:01

Pender County Board of Education

Tuesday, March 13, 2018

 

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Chair

Dr. Steven Hill, Superintendent

Don Hall,  Vice Chair

Allen Vann, Director

Brad George

Dr. Todd Blumenreich, Director

Rochelle Whiteside

Alfredia Moore, Director

Katherine Herring

Betsy Chestnutt, Director

 

Miranda Ferguson, Communications

Richard Schwartz, Attorney

 

Call to Order

At 6:01 p.m., Chair Kenneth Lanier welcomed all and called the regular meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6:02 p.m., Don Hall motioned to approve the agenda with the following amendment:

  • Remove Item 30, Scribbles Phase II

Brad George seconded, and the motion carried.

Recognitions

At 6:03p.m., the Board recognized the following students and staff:

  • Topsail Middle School Battle of the Books Team
  • Pender High School Beta Club, which earned first in “Living Literature”
  • Pender Early College High School student Mariana Kuehn
  •  
  • Public Comments

At 6:11 p.m., the Board opened the floor for public comment. There being no one signed up to speak, the Board moved on to the next item.

Report, Don’t Repost Update

At 6:12 p.m., Dr. Steven Hill and Communications Coordinator Miranda Ferguson presented an update on the district’s Report Don’t Repost campaign, a partnership with the Pender County Sheriff’s Office.

Errors and Omissions and General Liability Insurance Presentation

At 6:21 p.m., Chief Finance Officer Betsy Chestnutt introduced Yogi Thomas Wright, Chief Executive Officer for Surry Insurance. Mr. Wright discussed General Liability and Errors and Omissions insurance.

Budget Reports

At 6:47 p.m., Ms. Chestnutt presented fuel and budget reports.

First Reading of Revised Board Policy 3405, Students at Risk of Academic Failure

At 6:48 p.m., Elementary Education Director Dr. Beth Metcalf presented for first reading revisions to Board Policy 3405, Students at Risk of Academic Failure, which align and ensure compliance with the state-wide requirement for using the Multi-Tiered System of Support for at-risk students.

First Reading of Revised Board Policy 1320-3560, Title I Parent Engagement (name to change to Title I Parent and Family Engagement)

At 6:54 p.m., Dr. Metcalf presented the first reading of revised Board Policy 1320-3560, Title I Parent Engagement (name to change to Title I Parent and Family Engagement). Revisions include the policy title and language to include parents and families, information pertaining to school improvement, and the designation change of Limited English Proficiency to English Learners.

Pender County Schools Winter Data Summary

At 6:55 p.m., Dr. Metcalf presented an overview of winter district-wide data.

North Carolina State Improvement Project

At 7:02 p.m., Exceptional Children Director Dr. Shannon White presented the Exceptional Children North Carolina School Improvement Plan of Action overview, site demonstration advancement, and goals for next year.

Plans for Schools during the March 14, 2018 Student Protest Event

At 7:24 p.m., Dr. Hill presented information about student-led events planned at each of the district’s high schools on March 14 during the national walkout event. Students are working with staff to host safe events for students to demonstrate.

Revision to Board Policy 6221, Collection of Child Nutrition Meal Charges

At 7:26 p.m., Ms. Chestnutt presented revisions to Board Policy 6221, Collection of Child Nutrition Meal Charges. Revisions include writing in cold lunch options for students who owe $20 or more.

Water Reporting and Waste Water Management

At 7:27 p.m., Chief Operations Officer Darren LaFon explained that the district lost the employee responsible for waste water management and reporting to an unexpected retirement. In order to stay in compliance with state regulations, testing and reporting was done by Envirolink Inc. In December, January, and February. The agreement with Envirolink will continue on a month-to-month basis, and a cost analysis to determine if the Board should seek bids to contract these services on a permanent basis or hire employees to complete the work in-house will be presented in April.

Preliminary Feedback from Site-based Input Sessions

At 7:29 p.m., Chief Officer of Organizational Development Dr. Todd Blumenreich shared preliminary feedback from site-based input sessions for the district strategic plan.

Community Use of Facilities Leases

At 7:43 p.m., Communications Coordinator Miranda Ferguson presented an update of organizations using school facilities during the months of March-May.

Consent Agenda

Board Attorney informed the Board of a revision to the February 13, 2018 Regular Board Meeting Minutes, removing the word “for” in the first sentence under “Teacher Contracts.”

At 7:45 p.m., Don Hall moved to approve the consent agenda with the correction suggested by the Board Attorney, Brad George seconded, and the motion carried. The consent agenda consisted of the following items:

  • Board Minutes from the February 13, 2018 Committee of the Whole and Regular Board Meetings; page 2 – “for” comes out of the first line.
  • Head Start Budget and In-Kind for January 2018;
  • Budget Amendments and Transfers;
  • Attorney Fees;
  • Field Trips;
  • Summer School 2018
  • Facilities Modification Request

Gifts and Donations

At 7:45 p.m., Ms. Chestnutt presented the following gifts and donations for approval:

  • Topsail Middle School was awarded a STEM kit from Hess Oil Company.
  • Topsail Middle School was given soccer goals from Topsail Basketball Association.

Don Hall moved to accept the gifts and donations as presented, Rochelle Whiteside seconded, and the motion carried.

2018-19 Audit Contract

Next, Ms. Chestnutt requested approval of the 2018-19 Audit Contract with Thompson, Scott, Price.

Don Hall moved to approve and Rochelle Whiteside seconded. Before the full Board vote, the Board Attorney asked the Board to table the votet until its next meeting, as the documentation was not included in the Board packet.

Rochelle Whiteside withdrew her second following the advice from the attorney.

Brad George moved to table the vote until next month, Katherine Herring seconded, and the motion carried.

Board Policy 2670, Business Advisory Council

At 7:48 p.m., Dr. Robbie Cauley requested second reading and approval of Board Policy 2670, Business Advisory Council. The new policy, based on NCSBA and legal counsel review, established a Business Advisory Council to provide services to Career and Technical Education instruction. The council will assist in identifying workforce development trends and education and training needs in the district.

Brad George moved to approve Board Policy 2670, Business Advisory Council as presented, Katherine Herring seconded, and the motion carried.

Career and Technical Education Business Advisory Council Appointments

Next, Dr. Cauley requested approval for the Career and Technical Education Business Advisory Council Appointments.

Brad George moved to approve the Career and Technical Education Business Advisory Council Appointments as presented, Katherine Herring seconded, and the motion carried.

Chromebooks for Surf City Elementary, Surf City Middle, and Penderlea School

At 7:52 p.m., Technology Services Director Chuck Allen requested approval for the purchase of 1,100 Chromebooks for the opening of Surf City Elementary and Surf City Middle Schools, as well as the purchase of 130 Chromebooks for the opening of the new Penderlea School to provide 10 Chromebooks for each K-2 class and allow grades 3-8 to have one for every student.

Mr. Allen said that the Chromebooks will be purchased off of State contract via CDWG at a total cost of $241,596.60.

The Board expressed interest in looking into other options for end-of-life Chromebooks, including ways to make them available to students.

Brad George moved to approve the purchase of 1,230 Chromebooks via CDWG at a cost of $241,596.60, Katherine Herring seconded, and the motion carried.

Penderlea Network Switches

Next, Mr. Allen requested approval to purchase new Dell network switches for the new Penderlea School. He explained that they will match the new switches that will be installed around the district which were approved during the February 2018 Board Meeting. Allen said Penderlea was not eligible to use E-Rate funds since they were used for the construction costs of the low voltage wiring. The total cost of the project is $28,235.04 via state contract.

Brad George moved to approve the purchase of network switches for Penderlea School in the amount of $28,235.04 as presented, Rochelle Whiteside seconded, and the motion carried.

Board Policy 7410, Teacher Contracts

At 7:58 p.m., Chief Officer of Human Resources Alfredia Moore requested approval for Policy 7410, Teacher Contracts. She said that school boards are required to determine the length of contracts for teachers employed with the district beyond three years. The Superintendent’s recommendation is to offer teachers who have successfully completed three years of teaching on the one-year renewable contract a two-year renewable contract.

Katherine Herring moved to approve the policy as presented, Brad George seconded, and the motion carried.

Revisions to Board Policy 7950, Renewal and Non-Renewal of Teachers

Next, Mrs. Moore requested approval for revisions to Board Policy 7950, Renewal and Non-Renewal of Teachers. Revisions include replacing the term “probationary teacher” with “non-career status teacher.”

Brad George made a motion to move Board Policy 7950 to the information agenda for first reading. Don Hall seconded, and the motion carried.

Purchase of Service Truck

At 8:07 p.m., Mr. LaFon requested approval to purchase a service truck for the maintenance department. The total cost for the truck is $26,446.10, including taxes and tags.

Katherine Herring moved to approve the purchase of a service truck in the amount of $26,446.10 as presented, Rochelle Whiteside seconded, and the motion carried.

SEA Tech High School Letter

At 8:08 p.m., Dr. Hill presented a letter in support of the regional SEA Tech High School in New Hanover County.

Katherine Herring moved to approve the letter and Brad George seconded. The motion carried with Don Hall and Rochelle Whiteside against.

Comments from Board Members

Kenneth Lanier challenged the Board and those in attendance to participate in the PEP Spelling Bee, which will be held at 6 p.m. April 26 at Heide Trask High School. He shared that he has called Board of County Commissioners Chair George Brown and challenged them as well.

Rochelle Whiteside said that she had the privilege to attend the NCTies program in Raleigh with Burgaw Elementary School’s live news team.

Report from the Superintendent

Dr. Hill said that he has met with District Attorney Ben David and discussed an Emergency Services pathway for students. He also has spoken with Kyle Brewer about aligning developments of housing units with the planning department. Dr. Hill said there are 10,000 units scheduled to be built on paper currently in Pender County.

Dr. Hill thanked principals and emergency services for the excellent work around school safety. He said that a joint agency request to local county officials for communication services is being reviewed.

Rochelle Whiteside asked the Board to consider turning over the theater at Burgaw Middle School to the County, as a discussion with Mr. Brown indicated the county might be interested in refurbishing it to a theater. Dr. Hill was given permission to pursue.

Closed Session

At 8:26 p.m., a motion was made by Don Hall, seconded by Rochelle Whiteside, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318(a)(3) to consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student records under G.S. 115C-402 and 20 U.S. Code 1232g.

The Board resumed its meeting in Open Session.

Human Resource Report and Addendum

Upon a motion by Brad George, seconded by Rochelle Whiteside, the Board voted to approve the Human Resource Report and addendum as revised.

Adjournment
In a motion made by Rochelle Whiteside, seconded by Don Hall, the Board adjourned its meeting.

Superintendent                                                                                 Board Chair

Dr. Steven Hill                                                                                   Kenneth Lanier