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Minutes from BoE Meeting December 12, 2017 Tuesday, 12 December 2017 09:05

Pender County Board of Education

Tuesday, December 12, 2017

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Chair

Dr. Steven Hill, Superintendent

Don Hall,  Vice Chair

Allen Vann, Director

Brad George

Dr. Todd Blumenreich, Director

Rochelle Whiteside

Alfredia Moore, Director

 

Betsy Chestnutt, Director

 

Miranda Ferguson, Communications

Richard Schwartz, Attorney

 

Call to Order

At 6:05 p.m., Chair Kenneth Lanier welcomed all and called the regular meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6:0 p.m., Brad George motioned to approve the agenda with the following amendment:

  • Move Item 12, Attorney Fees, to Consent Agenda
  • Remove the following Items from the Agenda:
    • Item 7, Revisions to Board Policy 4210, Release of Students from School
    • Item 8, Proposed R&P for Board Policy 4210, Release of Students from School
    • Item 13, Review and Revise Board Policy 5030, Community Use of Facilities

Don Hall seconded, and the motion carried.

Recognitions

At 6:07p.m., the Board recognized the following students and staff:

Pender County Board of Education Recognized by North Carolina School Boards Association

·         Chair Kenneth Lanier recognized as a “gold award” recipient, with more than 800 hours of training

·         Katherine Herring recognized as a “scholars circle” recipient, with more than 900 hours of training

·         Pender County received a “Silver Bell” award, hanging on the wall, which means every member has worked toward meeting their 12 hours of training each year.

Holiday Artwork

·         Jylee McMillian, (1st) grade, Burgaw Elementary School

·         Sidney Herring, (7th) grade, Cape Fear Middle School

·         Amber Wolfe(4th) grade, Rocky Point Elementary School

·         Laura Nixon's - entire Pre K class, Rocky Point Elementary School 

·         Christian Ramos Salazar- Pre K- not sure of base school

·         Layla Carr-Pre K

EC Teacher named Educator of Excellence

·         Amy Johnson, an Exceptional Children Teacher at Cape Fear Middle, was recognized as an Educator of Excellence at the 67th Conference on Exceptional Children, held Nov. 15-17 in Greensboro.

Public Comments

At 6:17 p.m., the Board opened the floor for public comment. There being no one signed up to speak, the Board moved on to the next item.

Pender County Schools Participant Update on the World View Human Rights and Social Justice Symposium

At 6:19 p.m., Secondary Education Director Mary Mortensen introduced teachers Amy Stuart, Topsail High School; Justine Chew, Pender Early College; and Krystal Squires, South Topsail Elementary. The teachers shared highlights from their experiences at the World View Human Rights and Social Justice Symposium.

2018-19 High School Course Catalog

At 6:36 p.m., Ms. Mortensen presented the 2018-19 High School Course Catalog for information.

At 6:48 p.m., Rochelle Whiteside moved to restore Item 13, Review and Revise Board Policy 5030, Community Use of School Facilities, and strike Item 17, Career and Technical Education Business Advisory Council Appointments. Brad George seconded, and the motion carried.

Library Bridge Update

At 6:49 p.m., Elementary Education Director Dr. Beth Metcalf presented an update on the Library Bridge program, a partnership with the Pender County Public Library that allows students and staff free access to the library’s digital resources.

Proposed Board Policy 4234, Cimex Lectularius

At 7:10 p.m., Director Dr. Robbie Cauley presented for information Board Policy 4234, Cimex Lectularius. Dr. Cauley explained that the policy addresses how schools handle infestations of bed bugs.

Proposed R&P for Board Policy 4234, Cimex Lectularius

Next, Dr. Cauley presented for information the Rules and Procedures for Board Policy 4234, Cimex Lectularius.

Budget Reports

At 7:14 p.m., Chief Finance Officer Betsy Chestnutt presented for information fuel and budget reports.

Review and Revise Board Policy 5030, Community Use of School Facilities

At 7:17 p.m., Superintendent Dr. Steven Hill and Communications Coordinator Miranda Ferguson presented for information revisions to Board Policy 5030, Community Use of School Facilities.

Brad George made a motion to suspend the current policy, Rochelle Whiteside seconded, and the motion carried.

Rochelle Whiteside then made a motion to allow Renovation Church to extend its lease by six months upon application by the church, with the approval subject to the revised policy. Brad George seconded, and the motion carried.

Consent Agenda

At 7:22 p.m., Brad George moved to approve the consent agenda with the addition of Item 12 as presented, Rochelle Whiteside seconded, and the motion carried. The consent agenda consisted of the following items:

  • Board Minutes from the November 7, 2017 Committee of the Whole and Regular Board Meetings;
  • Board Minutes from the December 5 and December 6 Information Collecting and Community Engagement Meetings;
  • Head Start Budget and In-Kind for October 2017;
  • Budget Amendments and Transfers;
  • Topsail Middle School replacement of Auxiliary Gym steel support beams padding;
  • Attorney Fees.

Head Start Grant for April 1, 2018-March 30, 2019

At 7:24 p.m., Head Start and Pre-Kindergarten Director Stacie Poulin presented the Head Start Grant application for April 1, 2018 through March 30, 2019.

Don Hall moved to approve the grant application, subject to the revision of the date on the cover page of the application. Rochelle Whiteside seconded, and the motion carried.

House Bill 13 Presentation and Resolution

At 7:30 p.m., Dr. Blumenreich presented information on the implications of House Bill 13.

Attorney Richard Schwartz explained the requirement is that the Superintendent sign an affidavit stating the district is in compliance with class size requirements for classes in kindergarten through third grade pursuant to N.C.G.S. 115C-301(c), as modified by Section 1(b) of S.L. 2017-9. Mr. Schwartz suggested several edits to the affidavit under number three, including changing “I have” to “Pender County Schools has” and “I will” to “will,” as it is the Board’s duty to comply with the class size requirements in grades K-3.

Rochelle Whiteside moved to amend the affidavit as suggested by the attorney and submit the resolution. Don Hall seconded, and the motion carried.

Revisions to Board Policy 4110 Immunization and Health Requirements for School Admission

At 7:53 p.m., Dr. Cauley presented an update to current policy 4110 Immunization and Health Requirements for School Admission in order to remain consistent with current N.C.G.S 130A-441. The grade level for the TDAP booster vaccine has changed, and the addition of the meningococcal conjugate vaccine has been added to the policy.

Don Hall moved to approve of the revisions to policy 4110 Immunization and Health Requirements for School Admission as presented, Rochelle Whiteside seconded, and the motion carried.

Cape Fear Middle School Band Field Trip

At 7:54 p.m., Middle School Director Parrish Griffin requested approval for Cape Fear Middle School band students to attend an overnight field trip to Greenville, NC, to participate in a band clinic. The cost is $50 per student, however no student who qualifies will be denied attending.

Don Hall moved to approve the field trip as presented, Rochelle Whiteside seconded, and the motion carried.

Pender High School “AP” Academy Field

At 7:54 p.m., Mary Mortensen requested approval for Pender High School AP Academy students to attend an overnight, out-of-state field trip to New York, NY March 23-26, 2018. Students will attend a Broadway show and explore various New York landmarks. The cost is $500-600 per student.

Don Hall moved to approve the field trip request as presented, Rochelle Whiteside seconded, and the motion carried.

Scribbles Transcript Contract

At 7:55 p.m., Ms. Mortensen requested approval for a contract with Scribbles Transcript Services at no cost to the district and a $15 corporate Graduation Verification Fee.

Don Hall moved to approve the contract as presented, Rochelle Whiteside seconded, and the motion carried.

Surplus Items

At 8:05 p.m., Ms. Chestnut requested the Board surplus old basketball jerseys at Topsail High School, which have been replaced and the school wishes to sell.

Don Hall moved to approve the surplus of jerseys as presented, Rochelle Whiteside seconded, and the motion carried.

Gifts and Donations

At 8:06 p.m., Ms. Chestnutt presented gifts and donations for approval. The donations and gifts included the following items:

  • $100 donation to a seventh grade class at Burgaw Middle from the community;
  • $250 donation to the EC program at Burgaw Middle from the Pender County Shrine Club;
  • $1,000 donation to Rocky Point Elementary from Martin Marietta;
  • A popcorn machine given to Topsail Middle School by Shoreline Rentals;
  • West Pender Middle School teachers received grants from the Assistance League of Greater Wilmington totaling $2,595.

Don Hall moved to accept the gifts and donations as presented, Rochelle Whiteside seconded, and the motion carried.

HR LINQ Purchase Order

At 8:07 p.m., Ms. Chestnut requested approval to purchase HR LINQ at a cost of $19,675. The software program will replace HRMS and will allow Human Resource and Financial software to interface. Ms. Chestnutt explained that the yearly fee will be only a small amount more than what the district currently pays for HRMS.

Rochelle Whiteside moved to approve the purchase of HR LINQ at a cost of $19,675 as presented, Brad George seconded, and the motion carried.

Report from the Board Chair

Board Chair Kenneth Lanier asked Board Members if they had anything they’d like to share.

Brad George said that the tour at Surf City Elementary and Surf City Middle with the Topsn of Surf City and Commissioner David Piepmeyer went well. He also wished everyone a Merry Christmas and Happy New Year. Mr. Lanier echoed the well wishes, and Rochelle Whiteside said she’s looking forward to touring the Penderlea School project.

Report from the Superintendent

Dr. Hill shared that the Teacher Advisory Committee, comprised of Teachers of the Year, would be touring the Penderlea and Surf City projects tomorrow, and the principals and Central Services directors would be touring the projects on Thursday. He also shared that the district has established a Safety Committee with various emergency services officials.

Closed Session

At 8:17 p.m., a motion was made by Rochelle Whiteside, seconded by Don Hall, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318(a)(3) to discuss potential litigation and consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student records under G.S. 115C-402 and 20 U.S. Code 1232g.

The Board resumed its meeting in Open Session.

Human Resource Report and Addendum

Upon a motion by Brad George, seconded by Rochelle Whiteside, the Board voted to approve the Human Resource Report and addendum.

Adjournment

In a motion made by Rochelle Whiteside, seconded by Don Hall, the Board adjourned its meeting.

Board Chair

Kenneth I. Lanier, Jr.

 

Superintendent                                                                                 

Dr. Steven Hill