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Minutes from BoE Meeting November 7, 2017 Tuesday, 07 November 2017 12:33

Pender County Board of Education

Tuesday, November 7, 2017

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Chair

Dr. Steven Hill, Superintendent

Don Hall, Vice Chair

Allen Vann, Director

Brad George

Dr. Todd Blumenreich, Director

Katherine Herring

Alfreida Moore, Director

Rochelle Whiteside

Todd Blumenreich, Director

 

Betsy Chestnutt, Director

Richard Schwartz, Attorney

Miranda Ferguson, Communications


Call to Order

At 6:00 p.m., Chair Kenneth Lanier welcomed all and called the regular meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

At 6:01 p.m., Brad George moved to approve the agenda with the following amendments:

  • Addition of 18a Recommendation of Reassignment Plan from Committee of the Whole for Topsail Area Schools;
  • Addition of 26a School Naming of Surf City Area K-8 Project.

Rochelle Whiteside seconded, and the motion carried.

Recognitions

At 6:02 p.m., Superintendent Dr. Steven Hill recognized the following staff members:

  • Thirteen Pender County Schools Treasurers recently completed the School Treasurers Academy, taught by the North Carolina Association of School Business Officials.
  • Testing and Accountability Director Sheryl Kimbro and Data Managers, whose work earned Pender County Schools regional recognition for having ZERO accountability data corrections for 2016-17. 
  • Maria Hart, Title 1 Interventionist at North Topsail Elementary, presented at the NCACE 2017 Title 1 Conference
  • Benefits Coordinator Fran Robinson for her work, through which Pender County Schools received a Medicaid Administrative Claiming reimbursement check in the amount of $52,526.90 from the North Carolina School Boards Association for the April-June 2016 and July-September 2016 quarters.

Public Comments

At 6: 13 p.m., the Board opened the floor for public comment. There being no one signed up to speak, the Board moved on to the next item.

2016-17 Audit Report

At 6:14 p.m., Chief Finance Officer Betsy Chestnutt introduced Alan Thompson, from Thompson, Price, Scott, Adams & Co. P.A., who reviewed the 2016-17 audit report and answers questions from the Board.

Budget Reports

At 6:25 p.m., Ms. Chestnutt presented for information fuel and budget reports.

Bond Update

At 6:26 p.m., Chief Officer of Auxiliary Services Allen Vann introduced Matt Temple of Metcon Construction to provide an update on the Penderlea School project, and Arthur VanderAa, of Barnhill Construction, to provide an update on the Surf City area schools project.

Panasonic Leadership Associates Program Update

At 6:46 p.m., Secondary Education Director Mary Mortensen provided an update to the Board on the Panasonic Leadership Associates Program, held October 26-27, 2017 in New Orleans, La. The total fiscal implications for this trip to the district are $153.54 for meals, mileage, and parking.

Pender Early College High School Community College Textbooks Purchase

Next, Ms. Mortensen informed the Board of the cost of community college textbooks for the Fall semester. The total cost for the community textbooks is $43,287.12, paid with 055 funds.

Roadmap of Need

At 6:58 p.m., Chief Officer for Personnel Development Dr. Todd Blumenreich presented for information the 2017 Roadmap of Need, a needs assessment of North Carolina youth produced by the Public School Forum. It measures 20 indicators of wellness across four domains – Health, Youth Behavior and Safety, Education, and Economic Development. The document provides a snapshot of how Pender County ranks compared to other counties in the state.

Revisions to Board Policy 4110 Immunization and Health Requirements for School Admission

At 7:06 p.m., Director of Career and Technical Education Dr. Robbie Cauley presented for first reading an update to current policy in order to remain consistent with current N.C G.S. 130A-441.

Revisions to Board Policy 4210 Release of Students from School

At 7:08 p.m., Dr. Robbie Cauley presented for first reading revisions to Policy 4210, which reflect the ability of legal parents or guardians to obtain the release of a student from school during the school day.

Revisions to Board Policy 4210 Release of Students from School R&P

At 7:08 p.m., Dr. Robbie Cauley presented for information Rules and Procedures for the release of students from school, which provide guidance to principals in the enforcement of the policy.

Proposed R&P for Board Policy 4351 Short Term Suspension

Next, at 7:09 p.m., Dr. Cauley presented proposed Rules and Procedures for Policy 4351 Short Term Suspension, which reflects an update to current policy in order to provide guidance to school staff on methods to help ensure academic progress of students that are suspended from school for periods of five to ten days. It also provides direction for schools to assist families with locating appropriate resources to assist with social and emotional needs of students.

Consent Agenda

At 7:11 p.m., Brad George moved to approve the consent agenda with the addition, Katherine Herring seconded, and the motion carried. The consent agenda consisted of the following items:

  • Board minutes from the October 10, 2017 Committee of the Whole meeting and board minutes from the October 10, 2017 regular meeting
  • Head Start budget and in-kind for September 2017
  • Budget amendments and transfers
  • 2017-18 Advisory Council Appointments
  • Reassignment recommendation from Committee of the Whole for Topsail Area Schools

Middle School Chromebook Purchase Order

At 7:11 p.m., Technology Services Director Chuck Allen requested approval for the purchase of 1,400 Chromebooks in the amount of $319,823.07. The Chromebooks will replace aging Chromebooks in all of the district’s middle schools, which are at the end of their life cycle. Mr. Allen said the purchase was planned in this year’s technology budget.

Katherine Herring made a motion move forward with the Chromebooks purchase in the amount of $319,823.07 as presented, Rochelle Whiteside seconded, and the motion carried.

Amend Maxim Nursing Services Contract

At 7:16 p.m., Exceptional Children Director Dr. Shannon White requested approval to amend the contract with Maxim Nursing Services to add a nurse. Pender County Schools will pay Maxim Nursing Services $39.50 per hour of services rendered, not to exceed $161,000.

Brad George moved to approve the contract amendment to the Maxim Nursing Services contract as presented, Rochelle Whiteside seconded, and the motion carried.

Grassroots Grant

At 7:17 p.m., Middle School Director Parrish Griffin requested approval for grant funding in the amount of $18,808 from the North Carolina Arts Council Grassroots Arts Program.

Rochelle Whiteside moved to accept the grant in the amount of $18,808 as presented, Katherine Herring seconded, and the motion carried.

Gifts and Donations

At 7:18 p.m., Ms. Chestnutt requested approval for the following gifts and donations:

  • Burgaw Elementary School
    • $500 from the Burgaw Garden Club
    • 12 backpacks and school supplies from the Alpha Kappa Alpha Organization
  • Burgaw Middle School
    • $1,500 from Cape Fear Cyclists
    • $500 grant from the Pender Education Partnership
    • $700 grant for travel from the North Carolina Museum of History
  • Topsail Middle School
    • Several landscaping items were donated to the school from Lowe’s Home Improvement in Surf City, Ace Hardware in Hampstead, and Pender Pines in Hampstead, and Renovation Church. The materials will be used to update the garden that was planted in honor of Kimberly Batchelor.
    • $50 Band Donation
    • $10 Community Member Donation
    • $250 Band Donation

Don Hall moved to accept the gifts and donations as presented, Rochelle Whiteside seconded, and the motion carried.

Replacement Engines for Two School Buses

At 7:18 p.m., Transportation Director Darren Lafon requested approval to purchase replacement engines for two buses. Mr. Lafon explained that the Transportation Department absorbed the loss of two buses due to engine failure. Both buses are out of warranty but less than seven years old, meaning they are not due for replacement by the state for another 13 years. The cost of replacing the engines, including off-site installation, is $62,867.92.

Don Hall moved to approve the purchase of two replacement bus engines in the amount of $62,867.92 as presented, Rochelle Whiteside seconded, and the motion carried.

GPS System for the Bus and Service Fleet

At 7:24 p.m., Mr. Lafon requested approval for the purchase of GPS systems in the amount of $24,035 for its buses and service fleet. The GPS systems will increase student safety, communication, routing efficiency, and accountability. Mr. Lafon said districts that have installed GPS systems have reported savings in salary and fuel costs.

Don Hall moved to approve the purchase of GPS systems for the bus and service fleet in the amount of $24,035, Rochelle Whiteside seconded, and the motion carried.

Purchase of a ¾ Ton Work Van for HVAC

At 7:31 p.m., Mr. Vann requested approval to purchase a ¾ ton work van for the HVAC department at a cost of $40,513, to be paid out of maintenance’s Capital Outlay budget. Mr. Vann explained that the HVAC department needs a van that can handle the weight and amount of equipment that is required in order to perform the job.

Don Hall moved to approve the purchase of the ¾ ton work van in the amount of $40,513, Rochelle Whiteside seconded, and the motion carried.

Topsail High School Facility Modification Requests for Softball

At 7:32 p.m., Mr. Vann and Dr. Cauley requested approval for facility modifications at Topsail High School, including adding a batting cage, bullpen, and hitting station for softball. All funds for these projects will be provided by the Topsail High School Athletic Boosters.

Brad George moved to approve the facility modification requests at Topsail High School as presented, pending an inspection of the safety of the proposed modification. Katherine Herring seconded, and the motion carried.

School Naming of Surf City Area K-8 Project

Mr. Lanier asked the Board for a motion to name the Surf City Area K-8 Projects “Surf City Elementary School” and “Surf City Middle School.”

Katherine Herring moved to name the schools Surf City Elementary School and Surf City Middle School. Don Hall seconded, and the motion carried.

Report from the Board Chair

Board Chair Kenneth Lanier reminded the audience of the Celebrate Success event, to be held at Heide Trask on Nov. 8.  

Report from the Superintendent

Dr. Hill said he attended a meeting with the Commanding General of Camp Lejeune yesterday. He also shared that the district has started a safety committee with local emergency agencies. Dr. Hill has visited every school in his first month as superintendent.

Closed Session

At 7:41 p.m., a motion was made by Don Hall, seconded by Brad George, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and to consider matters relating to individual employees, and pursuant to General Statute 143-318.11(a)(3) to consult with the Board’s attorney in order to preserve the attorney-client privilege.

The Board resumed its meeting in Open Session.

Human Resource Report and Addendum

Upon a motion by Brad George, seconded by Don Hall, the Board voted to approve the Human Resource Report.

Closed Session Minutes

Don Hall made a motion to amend the agenda to add Item 28, to add the dates of closed session minutes to be approved. The closed session minutes include the following dates:

  • Monday, July 10, 2017
  • Saturday, July 22, 2017
  • Monday July 24, 2017
  • Tuesday July 25, 2017
  • Saturday July 29, 2017
  • Saturday August 26, 2017

Don Hall also made a motion to add Item 29, approval of Open Session Meeting Minutes for the following dates:

  • Monday, July 10, 2017
  • Saturday, July 22, 2017
  • Monday July 24, 2017
  • Tuesday July 25, 2017
  • Saturday July 29, 2017
  • Saturday August 26, 2017

Rochelle Whiteside seconded, and the motion carried.

Brad George made a motion to approve Items 28 and 29. Katherine Herring seconded, and the motion carried.

Adjournment
At approximately 9 p.m., in a motion made by Rochelle Whiteside, seconded by Don Hall, the Board adjourned its meeting.

Board Chair

Kenneth I. Lanier

 

Superintendent                                                                                

Steven Hill, Ed.D.