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Minutes from BoE Meeting September 12, 2017 Tuesday, 12 September 2017 15:36

Pender County Board of Education

Tuesday, September 12, 2017

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Chair

Dr. Terri Cobb, Superintendent

Don Hall, Vice Chair

Allen Vann, Director

Brad George

Dr. Todd Blumenreich, Director

Katherine Herring

Alfreida Moore, Director

Rochelle Whiteside

Todd Blumenreich, Director

 

Betsy Chestnutt, Director

Richard Schwartz, Attorney

Miranda Ferguson, Communications

Call to Order

At 6:03 p.m., Chair Kenneth Lanier welcomed all and called the regular meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6:04 p.m., Rochelle Whiteside moved to approve the agenda with the following amendments:

  • Move Recognitions before Public Comments;
  • Addition of another Recognition as Item 1A;
  • Addition of Item 18a: Cape Fear Community College Career Coaches Application and Memorandum of Understanding
  • Addition of Item 18b: Calendar Revisions due to two-hour delay Aug. 29.  Katherine Herring seconded, and the motion carried.

Recognitions

At 6:05p.m., Superintendent Dr. Terri Cobb recognized the Board for receiving the Silver Bell Award from the North Carolina School Boards Association.

At 6:09 p.m., Katherine Herring made a motion to waive Board Policy 9300 Naming of School Facilities and approve a resolution to rename the Pender Resource Center the Dr. Terri Cobb Resource Center. After Mr. Lanier read the resolution, Rochelle Whiteside seconded, and the motion carried.

Next, Chair Lanier presented Dr. Cobb with a plaque from the Pender County Board of Education, thanking her for her service and dedication to Pender County Schools. Board members Katherine Herring and Rochelle Whiteside expressed thanks to Dr. Cobb for her service.

Dr. Cobb then thanked the Board for the recognition and shared some of the accomplishments Pender County Schools has made during her time as superintendent including increased student achievement, AdvancED district-wide accreditation, and the passage of the 2014 school bond.

At 6:31 p.m., Chair Lanier said the Board would recess for a brief reception in honor of Dr. Cobb.

Public Comments

At 6:46 p.m., the Board opened the floor for public comment.

  • Jonathan Cockrell, of Hampstead, Pastor at Renovation Church, shared his disappointment regarding recent changes to Board Policy 5030 Community Use of Facilities and requested revisions be made to the policy.
  • Harry Owens, of Wilmington, shared concerns regarding misinformation on social media regarding Renovation Church’s community use of facilities use request.
  • Craig Baker, of Hampstead, Community Pastor of Renovation Church, shared concern regarding recent changes to Board Policy 5030 Community Use of Facilities and requested revisions be made to the policy.
  • Ross Trifold, of Hampstead, also shared concerns regarding changes made to Board Policy 5030 Community Use of Facilities.
  • David Johnson, of Surf City, also shared concerns regarding changes made to Board Policy 5030 Community Use of Facilities.
  • Cheryl Warren, Topsail Middle School teacher, shared the ways Renovation Church has positively impacted Topsail Middle School.
  • Terri Batson, of Hampstead, shared concerns regarding changes made to Board Policy 5030 Community Use of Facilities.
  • Dennis Burgard, of Jacksonville, shared concerns regarding changes made to Board Policy 5030 Community Use of Facilities.
  • Nathan Swartz, of Surf City, pastor at Chapel by the Bay in Surf City, shared concerns regarding changes made to Board Policy 5030 Community Use of Facilities.

At 7:29 p.m., Chair Kenneth Lanier thanked those who spoke for their comments. Mr. Lanier said the Board will appoint a committee to review policy 5030 Community Use of School Facilities, which Don Hall and Kenneth Lanier will head.

Bond Update

At 7:30 p.m., Chief Officer of Auxiliary Services Allen Vann introduced the Construction Managers for the bond projects to provide an update.

Matt Temple, of Metcon Construction, provided an update on Penderlea School.

Arthur Vanderaa, of Barnhill Construction, provided an update on the Surf City area schools.

Don Hall questioned the status of water and sewer service to the site.  Mr. Vann stated that the district and Barnhill Construction have been told from the Town of Surf City that the water and sewer service will be completed in April. Mr. Lanier directed Mr. Vann to write a letter on behalf of the Board to the Town of Surf City regarding this matter.

Austin Nastasi, of Barnhill Construction, provided an update on the new additions at Burgaw Middle, Cape Fear Elementary, Cape Fear Middle, Pender High and West Pender Middle.

Video of Completed Bond Additions and Renovations

At 8:03 p.m., Miranda Ferguson, Communications Coordinator, presented a video featuring the completed additions and renovations at Burgaw Middle, Cape Fear Elementary, Cape Fear Middle, Pender High and West Pender Middle.

Accountability Results

At 8:11 p.m., Director of Accountability and Testing Sheryl Kimbro presented the 2016-17 Accountability Results. Pender County Schools outperformed the state in many indicators, including ACT, ACT Work Keys, and 4- and 5- year graduation rate.

Consent Agenda

At 8:25 p.m., Don Hall moved to approve the consent agenda, Rochelle Whiteside seconded, and the motion carried. The consent agenda consisted of the following items:

  • Board Minutes from the following meetings:
    • August 8, 2017
    • September 1 Special Meeting
  • Head Start Budget and In-Kind for June and July 2017

2017-18 Graduation Ceremonies Schedule

At 8:25 p.m., Secondary Education Director Mary Mortensen presented the 2017-18 Graduation Ceremony schedule for approval. The graduation schedule was presented as follows:

  • Midyear Graduation: 6 p.m. Monday, January 29, 2018 at Topsail High School
  • Heide Trask High School Graduation: 5 p.m. Friday, June 8, 2018 at UNCW Trask Coliseum
  • Pender Early College High School Graduation: 7 p.m. Thursday, May 31, 2018 at CFCC Humanities and Fine Arts Center
  • Pender High School Graduation: 11 a.m. Saturday, June 9, 2017 at Pender High School Gymnasium
  • Topsail High School Graduation: 7:30 p.m. Friday, June 8, 2018 at UNCW Trask Coliseum
  • Summer Graduation: 10 a.m. Thursday, June 28, 2018 at Heide Trask High School

Rochelle Whiteside moved to approve the 2017-18 graduation ceremonies schedule as presented, Brad George seconded, and the motion carried.

High School Textbook Purchase Order

At 8:29 p.m., Ms. Mortensen requested approval for the purchase of 280 high school Physical Science textbooks and 415 World History textbooks, as well as 11 World History teacher’s edition textbooks, from the North Carolina Textbook Depository at a cost of $59,968.53.

Brad George made a motion to approve the textbook purchase in the amount of $59,968.53 as presented. Don Hall seconded, and the motion carried.

Foreign Exchange Student at Topsail High School

At 8:32 p.m., Ms. Morten requested approval for one foreign exchange student to be placed at Topsail High School for the 2017-18 school year.

Rochelle Whiteside moved to approve the placement of the foreign exchange student at Topsail High School, Brad George seconded, and the motion carried.

Approval of a Gift/Donation from World View

At 8:33 p.m., Ms. Mortensen requested the Board approve two $600 scholarships totaling $1,200 from World View to cover the registration costs for two teams of four Pender County Schools educators to attend the World View K-12 Symposium on Oct. 26-27, 2017 or Spring Seminar on East Asia March 21-22, 2018, at the UNC- Chapel Hill Friday Center. Pender County Schools will be responsible for the cost of room, transportation, and meals.

Rochelle Whiteside moved to accept the scholarships totaling $1,200 from World View as presented, Don Hall seconded, and the motion carried.

Gifts and Donations

At 8:35 p.m., Chief Finance Officer Betsy Chestnutt requested approval for the following gifts and donations:

  • Topsail Middle School received school supplies from Hampstead United Methodist Church, Hampstead All Saints Catholic Church, and Scotts Hill Baptist Church;
  • Topsail Middle School girls’ basketball received a $250 donation from the Topsail Basketball Association;
  • Topsail Middle School was given a refrigerator for the teacher’s lounge.

Don Hall moved to accept the gifts and donations as presented, Rochelle Whiteside seconded, and the motion carried.

Bus Driver Pay Raise

At 8:38 p.m., Transportation Director Darren LaFon requested pay raises for bus drivers. Mr. LaFon requested bus drivers and CDL licensed monitors who worked in those roles for Pender County Schools during the 2016-17 school year and are returning this year receive a pay increase of $1 per hour. Substitute bus drivers will receive a $.25 increase per hour. Mr. LaFon said the cost of these pay increases is fully funded by the General Assembly.

Rochelle Whiteside moved to approve the pay increases for bus drivers and monitors as presented, Brad George seconded, and the motion was approved.

Purchase of Two Replacement Activity Buses

At 8:39 p.m., Mr. LaFon requested approval to purchase two replacement activity buses at a cost of $171,128, pending approval of the 2017-18 budget.

Brad George made a motion to approve the purchase of two replacement activity buses in the amount of $171,128 subject to passage of the 2017-18 budget. Rochelle Whiteside seconded, and the motion carried.

North Topsail Elementary Chiller Replacement

At 8:43 p.m., Mr. Vann requested approval to replace the chiller at North Topsail Elementary School in the amount of $69,996 plus tax from Trane U.S. Inc., pending approval of the 2017-18 budget. The chiller at North Topsail Elementary is having many issues and is in need of replacement, Mr. Vann said, adding that the replacement chiller was budgeted for this school year.

Brad George moved to accept the lowest bid from Trane U.S. Inc. in the amount of $69,996 prior to tax for a replacement chiller at North Topsail Elementary School, pending approval of the 2017-18 budget. Don Hall seconded, and the motion carried.

NCDOT Change Order for Surf City Area School

At 8:45 p.m., Mr. Vann requested approval for a change order for the Surf City area schools. He said that the North Carolina Department of Transportation has provided additional requirements for the road work that must be completed relating to the Surf City projects. The majority of the work is in respect to widening the road and making the turn lanes wider at the intersection of Highway 50 and Shepards Road. Mr. Vann said the cost of the change order for the NCDOT is $63,400, which will be paid with bond funds.

Attorney Richard Schwartz reminded the Board that the NCDOT is in the process of creating a process to comply with recent legislation that requires NCDOT pay for necessary road improvements at new schools.

Brad George made a motion to approve the change order in the amount of $63,400 for required road work for the Surf City projects as presented, Katherine Herring seconded, and the motion carried.

Burgaw Middle School and Town of Burgaw Utility Easement Revision

Next, Mr. Vann requested the Board sign a utility easement revision with the Town of Burgaw. Mr. Vann explained that as a result of the new addition at Burgaw Middle School, the sewer and water lines had to be relocated from where the new building now sits to instead go around the building to connect to the Town of Burgaw’s utilities. The easement gives the Town of Burgaw the right to perform all work necessary on Pender County Schools’ property in order to maintain utilities.

Rochelle Whiteside made a motion to approve the utility easement revision with the Town of Burgaw as presented, Brad George seconded, and the motion carried.

2017-18 Budget

At 8:55 p.m., Ms. Chestnutt presented the 2017-18 school system budget for approval.

Mr. George noted that while it is not likely possible in this budget, he’d like the district to look into funding more stipends for assistant coaches in the future.

Katherine Herring moved to approve the 2017-18 budget as presented, Brad George seconded, and the motion carried.

Teacher Mentor Stipend

At 9:13 p.m., Chief Officer of Human Resources Alfredia Moore and Ms. Chestnutt requested approval to provide a stipend for teachers who serve as mentors. Mrs. Moore explained that due to recent legislative changes regarding requirements to become mentor teachers, it has become necessary to assign a teacher to serve as the mentor for 2 to 3 beginning teachers at the same time. Mrs. Moore said the fiscal implications of implementing the quarterly stipend will be approximately $65,000. Teachers who serve as mentor for one teacher will receive a stipend of $400, teachers who serve as mentor for two teachers will receive a stipend of $650, and teachers who serve as mentor of three teachers will receive a stipend of $900.

Rochelle Whiteside moved to approve the stipend for teacher mentors as presented, Katherine Herring seconded, and the motion carried.

CFCC and Pender County Schools Career Coaches Application and MOU

At 9:22 p.m., Ms. Mortensen presented for approval the Cape Fear Community College and Pender County Schools career coaches application and MOU. The agreement with CFCC will place community college career coaches in high schools to assist students with determining career goals and identifying community college programs that would enable students to achieve those goals. Ms. Mortensen said there would be no cost to Pender County Schools.

Katherine Herring moved to approve the Cape Fear Community College and Pender County Schools career coaches application and MOU as presented, Don Hall seconded, and the motion carried.

Calendar Revisions due to Delay on Aug. 29

At 9:26 p.m., Mrs. Ferguson requested approval for the following school calendar revisions following a two-hour delay for students on August 29:

  • Early Release Day for Traditional Calendar Schools on Oct. 18 becomes a full day for students
  • Early Release Day for Pender Early College on Oct. 6 becomes a full day for students
  • Early Release Day for Penderlea School on Oct. 18 becomes a full day for students

Rochelle Whiteside moved to approve the calendar revisions as presented, Katherine Herring seconded, and the motion carried.

Report from the Board Chair

Board Chair Kenneth Lanier thanked Dr. Cobb for her service and wished her the best in retirement. Mr. Lanier also reminded the Board that many schools have been affected by the hurricane, and asked that the district help in whatever means possible.

Brad George thanked the Board of County Commissioners and Pender County Health Department for the Opioid Seminar. He also shared that the Topsail high School Volleyball team will hold its annual pink-out for breast cancer game on Oct. 5. Mr. George also shared that there was discussion following the Board of County Commissioner’s meeting regarding Board Policy 5030 Community Use of Facilities and the revisions that were adopted. He shared with the Board that he is not a member of Renovation Church and that the improvements made by the church had been approved by the Board.

Rochelle Whiteside shared that she enjoyed looking at the growth and statistics report from the 2016-17 school year. She said the district is in a good place, and the next superintendent has a good springboard from witch to jump. Ms. Whiteside then thanked Dr. Cobb for her work.

Report from the Superintendent

Dr. Cobb provided an update regarding House Bill 13 and shared that the district is monitoring student enrollment every day.

Closed Session

At 9:43 p.m., a motion was made by Brad George, seconded by Rochelle Whiteside, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and G.S. 115C-321, and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318.11(a)(3) to consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student records under G.S. 115C-402 and 20 U.S. Code 1232g.

The Board resumed its meeting in Open Session.

Human Resource Report and Addendum

At approximately 10:35 p.m., upon a motion by Don Hall, seconded by Rochelle Whiteside, the Board voted to approve the Human Resource Report.

Adjournment

At approximately 10:45 p.m., in a motion made by Don Hall, seconded by Katherine Herring, the Board adjourned its meeting.

Superintendent                                                                                 Board Chair

Terri R. Cobb, Ed.D.                                                                          Kenneth Lanier