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Minutes from BoE Meeting August 8, 2017 Tuesday, 08 August 2017 10:37

Pender County Board of Education

Tuesday, August 8, 2017

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Kenneth I. Lanier, Chair

Dr. Terri Cobb, Superintendent

Don Hall, Vice Chair

Allen Vann, Director

Brad George

Dr. Todd Blumenreich, Director

Katherine Herring

Alfreida Moore, Director

Rochelle Whiteside

Todd Blumenreich, Director

 

Betsy Chestnutt, Director

Richard Schwartz, Attorney

Miranda Ferguson, Communications

Call to Order

At 6:00 p.m., Chair Kenneth Lanier welcomed all and called the regular meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6:01 p.m., Rochelle Whiteside moved to approve the agenda with the following amendment:

  • Move Public Comment to Item Number Six;
  • Move Recognitions to Item Number Five;
  • Move Action Item 15 Revision to Board Policy 5030 Community Use of School Facilities ahead of Information items.

Katherine Herring seconded, and the motion carried.

Recognitions

At 6:02p.m., the Board recognized the following students and staff:

  • Pender High School Volleyball Team for its volunteerism with the Communities in Schools “Stuff the Bus” campaign.

Public Comments

At 6:08 p.m., the Board opened the floor for public comment.

  • Val Schaefer, community member, shared concerns regarding long-term leases of school facilities.
  • Isabelle Gibson, graduate of Topsail High School, shared concern regarding long-term leases.
  • Dorothy Tuthill, parent, spoke against long term leases of school facilities.
  • Tucker Pinson, Topsail High School student, spoke against long-term leases of school facilities.
  • Alex Greene, graduate of Topsail High School, spoke against leases of school facilities.
  • Jeff Allsbrook, parent, shared concerns regarding long-term leases of facilities.
  • Pastor Dante Murphy, community member, requested the Pender County Board of Education produce a letter of support for a project which would name part of U.S. Hwy. 17 in honor of the Hon. Mattie R. Sharpless.
  • Matthew Schaefer, graduate of Topsail high School, shared concerns regarding long-term leases.
  • Kevin Keller, parent, shared concerns and recommendations regarding Board Policy 5030, Community Use of Facilities.
  • Julia Nasco, Topsail High School student, shared concerns regarding long-term leases of school facilities.
  • Suzanne Altobello, parent, shared concerns regarding long-term leases of school facilities and recommendations for Board Policy 5030, Community Use of School Facilities.
  • Madelyn Sculthorpe, graduate of Topsail High School, shared concern regarding long-term use of school facilities.
  • Brian Tomlinson, parent, spoke of concerns with long-term leases of school facilities.
  • Doug Schaefer, community member, spoke against long-term leases of school facilities.

Mr. Lanier thanked those who spoke for sharing their thoughts and concerns.

Revision to Board Policy 5030, Community Use of School Facilities, Second Reading

At 6:50 p.m., Miranda Ferguson presented for second reading Board Policy 5030, Community Use of School Facilities.

Rochelle Whiteside moved to direct staff and the attorney to create language for the policy in which there is a six-month, non-renewable limit on all community use of facilities rentals with the exception of nonprofit organizations that provide organized athletic opportunities for students. Users cannot request facilities at multiple school campuses simultaneously, and cannot request to use another school campus at the termination of an agreement. After a period of two years, an organization can reapply for use of school facilities. The policy should include legal references to state and federal laws. Katherine Herring seconded the motion, and the motion passed with Brad George opposed.

Budget Reports

At 7:04 p.m., Chief Finance Officer Betsy Chestnutt presented budget, electric and fuel reports.

Pender Early College High School Hybrid Scheduling

At 7:09 p.m., Director of Secondary Education Mary Mortensen and Pender Early College High School Principal Kevin Taylor presented the Pender Early College High School Hybrid Block master schedule to the Board for Information. The schedule was developed and recommended by teachers and staff as a result of a review of school data.

Career and College Ready Graduates Grade 12 Mathematics Pilot

Next, at 7:25 p.m., Ms. Mortensen presented an update on the Career and College Ready Graduates (CCRG) Pender County high schools 2017-18 grade 12 mathematics pilot, legislation, and requirements. Pender County high schools are participating in the CCRG with Cape Fear Community College.

Summer 2017 Instructional Programs Update

At 7:30 p.m., Ms. Mortensen and instructional staff presented an update of the Pender County Schools Summer 2017 Instructional Programs, including Read to Achieve, 3-12 Summer School, Camp Invention, Student Discovery STEM Program, Migrant Pre-K and K-12 Family Literacy Bags, 2017 Migrant Summer Program, and Communities in Schools. In total, the nine summer instructional programs served 1,957 students.

Sloop Point Road Closure for NCDOT Work

At 7:41 p.m., Chief Officer of Auxiliary Services Allen Vann presented for information the proposed road closure of Sloop Point Road. The closure, due to a NC Department of Transportation Safe Routes to School Program through the Pender County Planning Department for a multi-use path that will run from Kiwanis Park to North Topsail Elementary School, has been moved to next summer.

Consent Agenda

Brad George expressed concern for the length of time it has taken to make Board minutes available to the public.

At 7:43 p.m., Don Hall made a motion to put a policy in place which would require draft minutes be made available to the public no later than 10 working days following a Board meeting. Rochelle Whiteside seconded, and the motion carried.

Don Hall next made a motion to adopt a correction made by the attorney to the June 13 Board Minutes. Brad George seconded, and the motion carried.

Brad George moved to approve the consent agenda, Don Hall seconded, and the motion carried. The consent agenda consisted of the following items:

  • Board Minutes from the following meetings:
    • June 13, 2017 Committee of the Whole
    • June 13, 2017
    • June 29, 2017
  • Revisions to Board Policy 4125, Homeless Students

Contract for Developmental Day Services with Child Development Center

At 7:51 p.m., Exceptional Children Director Dr. Shannon White presented a contract for Developmental Day Services with Child Development Center for approval. Pender County Schools will compensate the provider $7,028.70 per month plus supplies and materials of $5 per child per month or $50 per child per year.

Don Hall made a motion to approve the contract with Child Development Center as presented, Rochelle Whiteside seconded, and the motion carried.

Contract for Developmental Day Services with Little Town Learning Center

Next, Dr. White presented for approval a contract for Developmental Day Services with Little Town Learning Center. Pender County Schools will compensate the provider $13,053.33 per month plus supplies and materials of $5 per child per month or $50 per child per year.

Rochelle Whiteside made a motion to approve the contract with Little Town Learning Center as presented. Brad George seconded, and the motion carried.

Contract for Visually Impaired Services with Suzanne Huggins

At 7:53 p.m., Dr. White presented for approval a contract for visually impaired teacher services with Suzanne Huggins in the amount of $90 per hour for services not to exceed $49,500.

Katherine Herring made a motion to approve the contract with Suzanne Huggins as presented. Brad George seconded, and the motion carried.

Contract for Nursing Services with Maxim Healthcare Services

At 7:54 p.m., Dr. White presented for approval a contract for nursing services with Maxim Healthcare Services. Pender County Schools will pay Maxim Healthcare Services $39.50 per hour with services not to exceed 8 hours per day and total payments not to exceed $115,000.

Rochelle Whiteside made a motion to approve the contract with Maxim Healthcare Services as presented. Katherine Herring seconded, and the motion carried.

Contract for Behavior and Consultation Services with Dr. Debra Leach

At 7:54 p.m., Dr. White presented for approval a contract for behavior and consultation services with Dr. Debra Leach in the amount of $1,500 per day of services rendered on-site and $100 per hour for off-site video observations with total payments not to exceed $65,000.

Don Hall made a motion to approve the contract with Dr. Debra Leach as presented. Rochelle Whiteside seconded, and the motion carried.

Salary Scale for Pay Grade 78 and 67

At 7:56 p.m., Dr. White requested approval for the district to use the NC Department of Public Instruction’s recommended salary scale for Pay Grade 78 and 67.

Katherine Herring made a motion to approve the use of the NCDPI salary scale for Pay Grade 78 and 67. Don Hall seconded, and the motion carried.

School and Public Library Access Initiative

At 7:59 p.m., Director of Elementary Education Dr. Beth Metcalf and Technology Services Director Chuck Allen presented an update on the 2017-18 initiative to share student resources with the Pender County Public Library and Pender County Schools.

Don Hall made a motion to approve a Memorandum of Understanding with Pender County Public Library regarding the Access Initiative, Rochelle Whiteside seconded, and the motion carried.

2017-18 Consolidated Federal Programs Application

At 8:03 p.m., Dr. Metcalf, Accountability and Testing Director Sheryl Kimbro, and Chief Officer of Personnel Development Dr. Todd Blumenreich presented for approval the 2017-18 Consolidated Federal Programs Application.

Brad George made a motion to approve the 2017-18 Consolidated Federal Programs Application, Rochelle Whiteside seconded, and the motion carried.

Pender Early College High School Bell Schedules (Plus 5 Minutes)

At 8:12 p.m., Ms. Mortensen and Mr. Taylor requested the Board approve the addition of five minutes to the start and end times of the Pender Early College High School bell schedule.

Rochelle Whiteside made a motion to approve the bell schedule for Pender Early College High School, Brad George seconded, and the motion carried.

Invoice and Purchase Order for APEX Learning

At 8:14 p.m., Dr. Robbie Cauley, Director of Career and Technical Education and Athletics, presented for approval the annual renewal of APEX Learning in the amount of $27,200. Dr. Cauley stated that students from all Pender County high schools are able to utilize APEX Learning for credit recovery options in order to maintain on schedule to graduate, and the program is also used at STAR Academy and in the homebound program to assist students.

Brad George made a motion to approve the renewal of APEX Learning in the amount of $27,200, Don Hall seconded, and the motion carried.

Pender County Athletic Manual for 2017-18

At 8:15 p.m., Dr. Cauley presented for approval the Pender County Athletic Manual for 2017-18. Dr. Cauley explained that the manual is updated annually to reflect changes in local Board policy, NC High School Athletics Association regulations, NC State Board of Education policy, NC General Statutes, and NCDPI policy. The manual will be posted to the district website once approved.

Katherine Herring made a motion to approve the Pender County Athletic Manual for 2017-18 as presented, Brad George seconded, and the motion carried.

2017-18 Athletic Insurance

At 8:17 p.m., Dr. Cauley presented for approval athletic insurance for 2017-18 in the amount of $11,390 from American Advantage Marketing Group, Inc. Dr. Cauley said that this purchase allows basic insurance coverage for all interscholastic athletes in Pender County Schools for 2017-18, and the premium is the equivalent of $9 per student athlete.

Rochelle Whiteside made a motion to approve the purchase of athletic insurance from American Advantage Marketing Group, Inc. in the amount of $11,390 for 2017-18, Don Hall seconded, and the motion carried.

2017-18 Calendar Revision for Pender High School and Heide Trask High School

At 8:21 p.m., Mrs. Ferguson requested approval for Pender High School and Heide Trask High School to trade the Mandatory Workday for staff members on Thursday, Aug. 24 and the Undesignated Workday for staff on Monday, Aug. 21.

Don Hall made a motion to approve the calendar change for Pender High School and Heide Trask High School as presented, Rochelle Whiteside seconded, and the motion carried.

Pender County Schools and Communities in Schools 21st Century Community Learning Centers Partnership Agreement for High School Program

At 8:21 p.m., Ms. Mortensen requested Board approval for the Pender County Schools and Communities in Schools 21st Century Community Learning Centers (CLCC) Partnership Agreement for the high school program. The agreement outlines the agreements, obligations, and terms of the Heide Trask High School and Pender High School after school programs.

Brad George moved to approve the Pender County Schools and Communities in Schools 21st Century Community Learning Centers (CLCC) Partnership Agreement for the high school program as presented, Rochelle Whiteside seconded, and the motion carried with Don Hall opposed.

Penderlea School, NC Sound Contract for Intercom System

At 8:27 p.m., Chief Officer of Auxiliary Services Allen Vann presented for approval a contract with North Carolina Sound of Goldsboro, LLC. In the amount of $42,103.93 for the installation of the intercom system for the new Penderlea School.

Rochelle Whiteside made a motion to approve the contract with North Carolina Sound of Goldsboro, LLC. in the amount of $42,103.93 as presented, Brad George seconded, and the motion carried with Don Hall opposed.

Penderlea Roof Change Order

At 8:29 p.m., Mr. Vann informed the Board that the Pender County Board of Commissioners approved additional funding in the amount of $321,800 in order to switch the Penderlea School roof type from shingles to metal. Mr. Vann requested the Board accept and approve the change order.

Rochelle Whiteside moved to approve the change order for the roof at the new Penderlea School as presented, Don Hall seconded, and the motion carried.

Our Town, Our School

At 8:30 p.m., Dr. Terri Cobb, Superintendent, shared that the Town of Burgaw and Pender County Schools are working together to increase volunteers at Burgaw Elementary and Burgaw Middle schools, an initiative focused on improvements in student performance. Dr. Cobb shared that the only cost to the district is the cost of background checks, which are required for all school volunteers. The average cost of a background check is $13, and the Town of Burgaw will seek community supporters to assist with this cost.

Rochelle Whiteside made a motion to approve the Our Town, Our School initiative with the Town of Burgaw as presented, Don Hall seconded, and the motion carried.

Report from the Board Chair

Board Chair Kenneth Lanier said that the Board is in the process of completing interviews for the replacement of Superintendent.

Don Hall requested the Board discuss a monument donated by an Eagle Scout at Penderlea. The family which donated the monument wishes to know if it will be moved prior to the demolition of the classroom buildings at Penderlea School. Mr. Hall suggested a form to be completed by individuals and organizations in the community who wish to complete a project as a donation to the district on a school campus. The form should ensure there is an understanding that the project must be maintained and not pose a safety concern.

Brad George requested an update on the student reassignment plan. Dr. Cobb said that Transportation Director Darren Lafon is scheduled to speak with the Board at its next meeting and is hoping for the opportunity to have a work session. Mr. George also shared concerns regarding the maintenance of school grounds.

Report from the Superintendent

Dr. Cobb shared that the opening of Penderlea went smoothly. She also said that the Administrators Retreat was held July 18-20 and provided administrators with a variety of training. Dr. Cobb also shared that the Call to Leadership will be held in Onslow County on Thursday and invited Board members to attend.

Closed Session

At 9:13 p.m., a motion was made by Don Hall, seconded by Brad George, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and G.S. 115C-321, and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318.11(a)(3) to discuss potential litigation and consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student records under G.S. 115C-402 and 20 U.S. Code 1232g.

The Board resumed its meeting in Open Session.

Human Resource Report and Addendum

Upon a motion by Don Hall, seconded by Brad George, the Board voted to approve the Human Resource Report.

Adjournment

At 10:25 p.m., in a motion made by Brad George, seconded by Don Hall, the Board adjourned its meeting.

Board Chair

Kenneth Lanier

Superintendent                                                                                 

 

Terri R. Cobb, Ed.D.