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Minutes from BOE Meeting June 29, 2017 Thursday, 29 June 2017 11:45

Pender County Board of Education

Thursday, June 29, 2017, 6:00 p.m.

Special Session

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

Board Members Present

Leadership Team Members Present

Katherine Herring, Chair

Dr. Terri Cobb, Superintendent

Kenneth Lanier, Vice Chair

Allen Vann, Director

Brad George

Dr. Todd Blumenreich, Director

Don Hall

Alfreida Moore, Director

Rochelle Whiteside

Todd Blumenreich, Director

 

Betsy Chestnutt, Director

Richard Schwartz, Attorney

Miranda Ferguson, Communications


Call to Order

At 6:03 p.m., Chair Kenneth Lanier welcomed all and called the special meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

At 6:04 p.m., Brad George motioned to approve the agenda as presented, Rochelle Whiteside seconded, and the motion carried.

Public Comments

Chairman Lanier opened the floor for public comment. There being no one signed up to speak, the Board moved on to the next item.

House Bill NCDOT Potential Reimbursements to Pender County Schools for Highway Improvements due to New Construction

At 6:05 p.m., following the pledge of allegiance and prayer, Chief Officer of Auxiliary Services Allen Vann shared for information that the North Carolina House of Representatives has released its version of the State Budget (Senate Bill 257 – Appropriations Act of 2017). Section 34.6A of the House’s version of the State Budget directs the North Carolina Department of Transportation to reimburse school districts for the total cost of any highway improvements on State-maintained and city-maintained roads for new, relocated, and expanded public schools. The House’s Money Report provides $25 million in recurring funding for this reimbursement.

Board of County Commissioners Request for Cost and Budget Analysis

Next, Mr. Vann shared that during a recent bond project update the Board of County Commissioners asked the district and the Construction Manager for the Penderlea School project to closely determine if money is available within the budget allotment to convert the shingled roof to metal. Mr. Vann said that he and the Construction Manager gave the thought careful consideration and determined there is not enough flexibility within the scope of the project to absorb the cost of a metal roof.

The Board directed Mr. Vann to email the County Manager and inform him that the only way converting the roof from shingle to metal can take place is if the Board of County Commissioners funds the additional amount of $321,800 required to make the conversion. The Board of Education will need to know if the Board of County Commissioners wishes to do this no later than July 11 to avoid delays to the Penderlea project.

Topsail High School Field Trip

At 6:17 p.m., Director of Secondary Education Mary Mortensen requested the Board approve a field trip request for 40 students from Topsail High School enrolled in an AP Literature and Composition class attend an overnight, out-of-state field trip to Washington, D.C. to visit the Folger Shakespeare Library and see two theatrical performances. Five chaperones will also attend the event, which costs $360 per student. The school intends to bring down the cost through fundraising.

Rochelle Whiteside motioned to approve the overnight, out-of-state field trip as presented, Don Hall seconded, and the motion carried.

PATH TeleHealth Network Pilot Program

At 6:18 p.m., Ms. Mortensen provided the Board with an overview of the PATH TeleHealth Network proposal, seeking approval to pilot the program at West Pender Middle School. TeleHealth at West Pender Middle School will also serve Pender High School students, utilizing one Pender County Schools nurse assigned to these schools. Ms. Mortensen said there is no cost the Pender County Schools, and training and equipment will be funded through PATH grant sources.

Don Hall motioned to approve the PATH TeleHealth Network Pilot Program at West Pender Middle School as presented. Rochelle Whiteside seconded, and the motion carried.

2017-18 Continual Budget Resolution

At 6:21 p.m., Chief Finance Officer Betsy Chestnutt presented a continual budget resolution in order for the Superintendent to continue normal operation of the district at the current budget level for 2017-18 until an approved budget is adopted by the Board. The resolution is effective June 29, 2017 until a new budget is properly presented and adopted by the Pender County Board of Education for the 2017-18 school year.

Don Hall motioned to approve the continual budget resolution as presented, Brad George seconded, and the motion carried.

Budget Amendments and Transfers

Next, Ms. Chestnutt presented the budget amendments and transfers for approval.

Don Hall motioned to approve the budget amendments and transfers as presented. Brad George seconded, and the motion carried.

Insurance Quotes

At 6:23 p.m., Ms. Chestnutt presented insurance quotes for the Board’s consideration from both the North Carolina School Boards Association and Surry Insurance. Currently, the Board carries coverage for Errors and Omissions and General Liability Insurance from the North Carolina School Boards Association. Workers Comp, Automobile, Inland Marine, and Garage are covered by Surry Insurance.

At 7:18 p.m., Katherine Herring motioned to move forward with Errors and Omissions and General Liability Insurance from the North Carolina School Boards Association at a cost of $30,529.46 and Workers Comp, Automobile, Inland Marine, and Garage coverage by Surry Insurance at a total cost of $146,008. Rochelle Whiteside seconded, and the motion carried with Don Hall and Brad George opposed.

Audit 2016-17 Contract

At 7:19 p.m., Ms. Chestnutt presented the 2016-17 audit contract with Thompson, Price, Scott, Adams & Company, P.A for approval at a cost of $27,500.

Brad George motioned to approve the contract with Thompson, Price, Scott, Adams & Company, P.A. in the amount of $27,500 as presented. Don Hall seconded, and the motion carried.

Scanner Program for Free and Reduced Meal Application

At 7:20 p.m., Ms. Chestnutt requested Board approval to approve the purchase of Image One, which interfaces with the MealsPlus Point-Of-Sale system, to increase the speed in which meal applications are processed, as well as accuracy.

Don Hall motioned to approve the purchase of Image One, which interfaces with the MealsPlus Point-Of-Sale system, Rochelle Whiteside seconded, and the motion carried.

Aramark Yearly Contract Renewal

At 7:22 p.m., Ms. Chestnutt requested approval for renewal of Aramark’s contract as required by the original contract.

Don Hall motioned to approve the renewal of Aramark’s contract as presented, Brad George seconded, and the motion carried.

Gifts and Donations

At 7:23 p.m., Ms. Chestnutt requested approval for the following gifts and donations:

  • South Topsail Elementary School PTO donated 60 iPad minis and two carts to the school;
  • South Topsail Elementary School graduating fifth grade class donated a large sea turtle picture/mural, mounted outside of the media center.

Rochelle Whiteside motioned to accept the gifts and donations as presented. Brad George seconded, and the motion carried.

Facilities Fee Schedule

Next, at 7:24 p.m., Mrs. Ferguson presented for approval revisions to the Facilities Fee Schedule to be effective July 1, 2017. The revisions increase fees associate with hourly custodial services $1 to $25 per hour, and increase the cost of lights/sound technicians to operate equipment during rental of Performing Arts Centers $10, to $35 per hour. The new schedule charges an hourly rate for all facilities, with separate rates for businesses and nonprofit organizations.

Katherine Herring motioned to approve the revisions to the facilities fee schedule as presented, Rochelle Whiteside seconded, and the motion carried.

Policy 5030 Community Use of Facilities – First Reading

Next, Miranda Ferguson presented revisions to Policy 5030 – Community Use of Facilities for first reading.

Mr. Lanier thanks Mrs. Ferguson for presenting the policy revisions for first reading.

Board Meeting Dates for 2017-18 School Year

At 7:40 p.m., Superintendent Dr. Terri Cobb presented the Board of Education Meeting Schedule for 2017-18 for approval.

There will be no regular meeting in July 2017.

Katherine Herring motioned to approve the 2017-18 Board of Education Meeting Schedule as presented. Rochelle Whiteside seconded, and the motion carried.

Facility Modification Requests – Topsail Middle School

At 7:43 p.m., Mr. Vann presented for approval the following facilities modification requests proposed at Topsail Middle School by Renovation Church:

  • Four wooden benches at playground area (parking lot);
  • Construct a wooden bridge crossing the drainage ditch, allowing students access to grassy area;
  • Install four basketball goals;
  • Stripe basketball courts and two foursquare courts;
  • Install chain link fencing as barrier to loose game balls.

Mr. Vann said that members of the church will perform the work beginning August 1, 2017 and plan to have it complete by the start of the new school year. The church estimates the cost of materials to be approximately $3,200, which the church will fund entirely. Mr. Vann stated that the Maintenance Team has assessed the areas where this work is planned and has determined there is no issue with the church performing the work as described.

Brad George motioned to approve the facilities modification requests at Topsail Middle School as presented. Don Hall seconded, and the motion carried.

Bond Update – Lease Status

At 7:52 p.m., Dr. Cobb and Board Attorney Richard Schwartz presented an update on the status of leases between the Board of Education and the County regarding the Penderlea School and Surf City schools. Mr. Schwartz presented a Private Letter Ruling from the North Carolina Department of Revenue confirming the availability of sales tax refunds on property leased by the county. He stated that leasing the property to the County will ensure that the sales tax refunds can be applied for and received by the County for the school construction projects.

Mr. Schwartz recommended the Board approve leases of the Penderlea School and Surf City schools to the County, and back to the Board of Education, and authorize the Chairman and Superintendent to execute the leases.

Brad George motioned to ratify the leases as presented and authorize the Chairman and Superintendent to execute the leases. Don Hall seconded, and the motion carried.

Report from Board Chair

Chairman Kenneth Lanier asked Attorney Richard Schwartz to brief the Board on Senate Bill 253, which affects Pender County Board of Education Members, as it requires them to run in partisan elections beginning with Districts 1, 2, and 4 in 2018.

Mr. Schwartz also shared that new employees hired after 2021 will not receive healthcare in retirement.

Chairman Lanier shared that Don Hall went to the summer graduation ceremony and that it went very well.

Report from Superintendent

Dr. Cobb shared that staff is working extremely hard this time of the year.

Closed Session

At 8:12 p.m., a motion was made by Brad George, seconded by Don Hall, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and G.S. 115C-321, and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318(a)(3) to discuss potential litigation and consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student records under G.S. 115C-402 and 20 U.S. Code 1232g.

The Board resumed its meeting in Open Session

2017-18 Requests to be Released from Pender County Schools

Dr. Cobb informed the Board of students who reside in Pender County, but request to be released to another county school system.

Brad George motioned to approve the student release requests as presented, Don Hall seconded, and the motion carried.

2017-18 Requests to Attend Pender County Schools

Next, Dr. Cobb informed the Board of students who have requested to attend Pender County Schools from outside of the county. She said that currently, only the children of Pender County Schools employees are accepted.

Rochelle Whiteside motioned to approve the out-of-county student requests as presented, Brad George seconded, and the motion carried.

Human Resource Report and Addendum

Upon a motion by Katherine Herring, seconded by Don Hall, the Board voted to approve the Human Resource Report and Addendum as revised by administration.

Adjournment
In a motion made by Don Hall, seconded by Brad George, the Board adjourned its meeting.

Board Chair

Kenneth I. Lanier, Jr.

Superintendent                                                                                 

Terri R. Cobb, Ed.D.