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Minutes from BOE Meeting June 13, 2017 Tuesday, 13 June 2017 11:32

Pender County Board of Education

Tuesday, June 13, 2017

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Katherine Herring, Chair

Dr. Terri Cobb, Superintendent

Kenneth Lanier, Vice Chair

Allen Vann, Director

Brad George

Dr. Todd Blumenreich, Director

Don Hall

Alfreida Moore, Director

Rochelle Whiteside

Todd Blumenreich, Director

 

Betsy Chestnutt, Director

Richard Schwartz, Attorney

Miranda Ferguson, Communications


Call to Order

At 6:05 p.m., Chair Katherine Herring welcomed all and called the regular meeting of the Pender County Board of Education to order after determining a quorum was present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6:06 p.m., Rochelle Whiteside motioned to approve the agenda with the following amendment:

  • Addition of Item 13A to Action Agenda, Resolution in Support of Road Improvements Adjacent to Schools

Don Hall seconded, and the motion carried.

Annual Meeting and Election of Officers

At 6:07 p.m., Rochelle Whiteside motioned to nominate Kenneth Lanier as Board Chair. Brad George seconded, and the motion carried.

At 6:08 p.m. Katherine Herring motioned to nominate Don Hall as Vice Chair. There being no second needed, the Board voted and the motion carried.

Recognitions

At 6:09p.m., the Board recognized the following students and staff:

  • Pender High School Volleyball Coach Matt Davis and the Volleyball Team, which won the North Carolina High School Athletic Association Commissioner’s Cup;
  • Topsail Middle School student Christopher Suhr, who participated in the North Carolina High School State Mathematics Contest 2017 Eastern Regional Finals in Level One Mathematics.

Reception

At 6:24 p.m., Mr. Lanier recessed the meeting for 15 minutes in order to hold a reception in honor of retirees Joyce Keith, Communities in Schools Director, and Janet Redinger, Topsail Elementary Principal.

Public Comments

At 6:45 p.m., the Board opened the floor for public comment.

Suzanne Altobello, of Hampstead, shared concerns regarding transparency of Board meetings and policies regarding long-term community rental of facilities.

Doug Schaefer, of Hampstead, shared concerns regarding rental use of school facilities by community organizations.

Kevin Keller, of Hampstead, also addressed the Board to share concerns regarding community rental of school facilities.

Mr. Lanier thanked those who spoke for sharing their thoughts and concerns.

North Carolina School Boards Association Superintendent Search Input

At 6:56 p.m., Scott Murray, of the North Carolina School Boards Association, presented an update on staff and community input on the search for the district’s next Superintendent. Completed surveys included 185 from the community and 345 from staff.

Mr. Murray shared that applications are coming in and NCSPA has received a lot of interest in the position. Board members will have access to all of the application materials received on June 30.

After reviewing all community and staff surveys, Mr. Murray asked Board Members to participate in an exercise to share what they are looking for in the next Superintendent. Board members listed items such as strong communication with staff and the community; classroom and principal experience; integrity; skills in bonds and finance; experience in instruction and curriculum development; willingness to listen to input; excellent people skills; ability to create, develop and communicate a vision; put students first; ability to enhance student performance and tap business community; commitment to community visibility.

Bond Update

At 7:16 p.m., Chief Officer of Auxiliary Services Allen Vann presented the Construction Managers of the district’s Bond projects, who updated the Board on the status of completion.

Austin Nastasi, of Barnhill Construction, presented information on the new additions at Burgaw Middle, Cape Fear Elementary and Cape Fear Middle, Pender High, and West Pender Middle. Mr. Nastasi said that the overall project schedule is set to complete on time, with a substantial completion date of June 30.

Arthur Vanderaa, of Barnhill Construction, presented information on the Surf City area elementary and middle schools. The project is on time, with a substantial completion date of July 1, 2018.

Matt Temple, of Metcon Construction, presented information on the Penderlea School project. Mr. Temple said the project is within budget and the substantial completion date is May 30, 2018.

Grounds Discussion, Pender County GIS Maps of School Sites

Next, at 7:40 p.m., Mr. Vann presented for discussion aerial maps of school sites, as requested by the Board, in order to evaluate the amount of grass to cut and grounds to maintain.

Aramark Scholarships and Volunteering

At 7:54 p.m., Aramark Director of Food Service Vernon Tanner presented information to the Board regarding Aramark’s scholarship award winners and volunteering.

Budget Reports

At 8:00 p.m., Chief Finance Officer Betsy Chestnutt presented budget and fuel reports for information.

Public School Building Capital Fund North Carolina Education Lottery

Next, at 8:03 p.m., Ms. Chestnutt presented information regarding the Public School Building Capital Fund North Carolina Education Lottery. Pender County utilizes these funds to pay off previous bond debt each year. For fiscal year 2016-17, $616,918 will be put toward general obligation bond debt payments for the 2007 bonds issued for school construction.

At 8:04, in a motion made by Brad George, seconded by Rochelle Whiteside, this item was moved from an information item to an action item. The motion carried unanimously.

Rochelle Whitesidemotioned to approve the Public School Building Capital Fund North Carolina Education Lottery application as presented, Brad George seconded, and the motion carried.

Consent Agenda

At 8:08 p.m., Brad George motioned to approve the consent agenda as presented, Don Hall seconded, and the motion carried. The consent agenda consisted of the following items:

  • Head Start Director’s Report, Budget, and In-Kind;
  • Budget Amendments;
  • Heide Trask High School Eagle Scout Project;
  • Board Minutes from the May 9, 2017 and June 6, 2017 meetings.

Head Start COLA Grant Application

At 8:08 p.m., Head Start and Pre-Kindergarten Director Stacie Poulin presented the Head Start COLA grant application. She explained that Head Start is offering a 1 percent increase for cost of living adjustment, and each program must apply to receive the grant. Ms. Poulin said she anticipates the grant would increase the program’s budget by $15,380.

At 8:10 p.m., Brad George motioned to approve the Head Start COLA grant as presented, Don Hall seconded, and the motion carried.

Head Start One Time Funds Grant Application

Head Start and Pre-Kindergarten Director Stacie Poulin presented the Head Start One-Time Funds grant application in the amount of $178,972. She explained that Head Start allows for one-time funds to be requested as needed, and two Head Start buses need to be replaced as they are requiring substantial repairs each year.

At 8:14 p.m., Rochelle Whiteside motioned to approve the Head Start one-time funds grant application in the amount of $178,972 in order to purchase two buses for the program. Brad George seconded, and the motion carried.

Resolution in Support of Road Improvements Adjacent to Schools

At 8:15 p.m., Rochelle Whiteside read aloud the resolution in support of road improvements adjacent to schools.

Attorney Richard Schwartz suggested it be submitted to the house and senate budget conferees as well as all local representatives as quickly as possible.

Rochelle Whiteside motioned to approve the resolution in support of road improvements adjacent to schools, wih a change in the signature line for the chair, and to submit the resolution to the house and senate budget conferees as well as all local representatives as quickly as possible. Brad George seconded, and the motion carried.

Audio Recording of Board Meetings

At 8:18 p.m., Technology Services Director Chuck Allen presented the Board with its options for audio recording of its meetings. Mr. Allen requested the Board proceed with configuring the existing sound system at the Pender Resource Center to record audio only at the Board meetings, which can be done at no cost.

At 8:21 p.m., Brad George motioned to move forward with configuring the current sound system equipment to record audio of Board meetings. Rochelle Whiteside seconded, and the motion carried, with Don Hall and Katherine Herring against.

Field Trip for Topsail High School

At 8:22 p.m., Director of Athletics Dr. Robbie Cauley requested approval for a field trip for the Topsail High School basketball team to travel to camp at Coastal Carolina University. The overnight, out-of-state field trip is for 20 students and three chaperones. The cost for each student to participate is $300.

Rochelle Whiteside motioned to approve the field trip request for the Topsail High School basketball team as presented, Don Hall seconded, and the motion carried.

2017-18 Career and Technical Education Plan for Pender County Schools

At 8:23 p.m., Dr. Cauley presented the 2017-18 Career and Technical Education Plan for Pender County Schools, which is to be approved by the Board of Education in order to receive state and federal funding for Career and Technical Education teachers, program support, and program improvement. Dr. Cauley explained that Pender County Schools operates CTE programs in each middle and high school. The plan addresses curriculum and funding for Business and Information Technology, Trade and Industrial Education, Marketing, Family and Consumer Sciences, Agriculture, Health Sciences, Manufacturing, Hospitality and Tourism, Digital Media, and Career Development.

At 8:26 p.m., Brad George motioned to approve the 2017-18 Career and Technical Education Plan for Pender County Schools with a change in the signature line for the chair, Don Hall seconded, and the motion carried.

Revisions to Board Policy and R & P 3621, Eligibility for Extracurricular Activities

At 8:27 p.m., Dr. Cauley presented revisions to Board Policy 3621 Eligibility for Extracurricular Activities and the corresponding rules and procedures. Dr. Cauley explained that changes in the North Carolina Department of Public Instruction policy, the decision to allow sixth grade students to participate in middle school sports is an LEA decision. This requires changes to Policy 3621 and the R & P. Dr. Cauley said that 52 of the state’s 115 LEAs allow sixth grade students to participate in athletics. At small schools, it allows schools to field teams when they otherwise may be unable to do so. At larger schools, it results in more students being unsuccessful in tryouts. According to state policy, academic requirements begin in the sixth grade to determine whether students are academically eligible to participate.

Brad George motioned to allow sixth grade students to play middle school sports, Rochelle Whiteside seconded, and the motion carried.

Student Accident Insurance

At 8:35 p.m., Ms. Chestnutt presented for approval student accident insurance for the 2017-18 school year. Ms. Chestnutt said American Advantage Marketing is being recommended for the 2017-18 student accident and athletic insurance program. The company is the same the district used in 2016-17 and is endorsed by the North Carolina High School Athletics Association and North Carolina School Boards Association.

Don Hall motioned to approve the student accident insurance from American Advantage Marketing as presented, Rochelle Whiteside seconded, and the motion carried.

Gifts and Donations

At 8:36 p.m., Dr. Cobb presented the following gifts and donations for approval:

  • An anonymous donation of $5,000 was given to Pender High School to continue its “Hope Squad” efforts.

Rochelle Whiteside motioned to accept the gifts and donations as presented. Brad George seconded, and the motion carried.

SEA-Tech High School Letter of Support

At 8:38 p.m., Dr. Terri Cobb presented a letter of support for the SEA-Tech High School concept and continued work with New Hanover County Schools and Cape Fear Community College on the development of curriculum and implementation of the project.

At 8:43 p.m., Rochelle Whiteside motioned to approve the letter of support for the SEA-Tech High School pending legal revision. Brad George seconded, and the motion carried.

Foreign Exchange Students 2017-18

At 8:44 p.m., Secondary Education Director Mary Mortensen requested approval for three foreign exchange students who have submitted applications for enrollment for the 2017-18 school year and satisfy Board Policy 6020B for admission to Pender County Schools to be placed at Topsail High School.

Rochelle Whiteside motioned to approve the placement of three foreign exchange students at Topsail High School, Brad George seconded, and the motion carried.

TE21 Assessment Purchase Order

At 8:45 p.m., Ms. Mortensen requested approval for the purchase of TE21 Training and Education CASE Benchmark Assessments with Comprehensive Reports for 2017-18 elementary, middle and high school end-of-grade and end-of-course tests in the amount of $73,166.50.

Rochelle Whiteside motioned to approve the purchase in the amount of $73,166.50 for the purchase of TE21 Training and Education CASE Benchmark Assessments with Comprehensive Reports for 2017-18 middle and high school end-of-grade and end-of-course tests subject to legal revisions. Katherine Herring seconded, and the motion carried.

Beginning Teacher Support Program Plan Revisions

At 8:59 p.m., Chief Officer of Human Resources Alfredia Moore presented revisions to the Beginning Teacher Support Program, made in accordance with State Board of Education Policy LICN-004.

Brad George motioned to approve the revisions to the Beginning Teacher Support Program as presented, Don Hall seconded, and the motion carried.

Report from the Board Chair

Board Chair Kenneth Lanier said that the graduation ceremonies were very nice. He then opened the floor to comment from Board Members.

Report from the Superintendent

Dr. Cobb shared that the retirement luncheon was wonderful. She also told the Board that summer school begins tomorrow and transportation issues are expected.

Summer graduation is Thursday June 29 at Heide Trask High School. She also asked the Board to consider having a meeting at 6 p.m. that evening to close out the year. During this meeting, a calendar of meetings for the 2017-18 school year will be presented.

Dr. Cobb shared that the schools are operating on summer hours and closing early on Fridays. The hours are posted on the door of each building. The Central Office will close early on Fridays as well until Penderlea opens.

Closed Session

At 9:19 p.m., a motion was made by Don Hall, seconded by Brad George, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319 and G.S. 115C-321, and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318(a)(3) to discuss potential litigation and consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student records under G.S. 115C-402 and 20 U.S. Code 1232g.

The Board resumed its meeting in Open Session.

Human Resource Report and Addendum

Upon a motion by Brad George, seconded by Don Hall, the Board voted to approve the Human Resource Report.

Adjournment
In a motion made by Don Hall, seconded by Brad George, the Board adjourned its meeting.

Board Chair

Kenneth I. Lanier, Jr.

Superintendent                                                                                 

Terri R. Cobb, Ed.D.