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Minutes from BOE Meeting April 4, 2017 Tuesday, 04 April 2017 14:44

Pender County Board of Education

Tuesday, April 4, 2017

 

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Katherine Herring, Chair

Dr. Terri Cobb, Superintendent

Kenneth Lanier, Vice Chair

Betsy Chestnutt, Director

Brad George

Allen Vann, Director

Don Hall

Alfredia Moore, Director

Rochelle Whiteside

Joyce Keith, Director

 

Dr. Todd Blumenreich, Director

Richard Schwartz, Attorney

Miranda Ferguson, Communications


Call to Order

At 6:02 p.m., Chair Katherine Herring welcomed all and called the meeting to order after determining a quorum was present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6:04 p.m., Kenneth Lanier motioned to approve the agenda with the following amendments:

  • Addition of Item 27a: Resolution in opposition to partisan elections for the Pender County Board of Education
  • Addition of Item 27b: Discussion of video for meeting

Rochelle Whiteside seconded the motion, and the agenda was approved 4-1, with Brad George opposed.

Recognitions

At6:05 p.m., the Board recognized the following students and staff:

  • North Topsail Elementary School Battle of the Books Team
  • Topsail Middle School Battle of the Books Team
  • Azalea Festival Essay Contest Winner, Topsail High student Sarah Newton

Public Comment

At 6:25 p.m., the Board opened the floor for public comment. There being no one signed up, the Board moved on to the next item.

Introduction to MTSS

At 6:26 p.m., Director of Elementary Education Dr. Beth Metcalf provided the Board with an overview of the North Carolina Multi-Tiered System of Support (MTSS). MTSS is a statewide framework for providing extra support to students in the areas of academics and behavior.

AdvancED Stakeholder Surveys and Progress Report

At 6:34 p.m., Director of Secondary Education Mary Mortensen presented information related to the AdvancED Stakeholder Surveys and Progress Report.

NCDPI Student Perception Survey Update

Next, Ms. Mortensen presented an update on the NCDPI Student Perception Surveys.

Rigor Professional Development Update

At 6:51 p.m., Director of Middle Grades Parrish Griffin presented an update on Rigor Professional Development, which was provided to Burgaw Middle, Cape Fear Middle, and West Pender Middle during 2016-17.

Budget Reports

Next, at 6:54 p.m., Chief Finance Officer Betsy Chestnutt presented budget, fuel and electric reports.

Consent Agenda

At 6:56 p.m., Kenneth Lanier motioned to approve the consent agenda, Don Hall seconded, and the consent agenda was approved. The consent agenda included the following items:

-          Budget amendments and transfers;

-          Head Start Director’s Report, Budget and In-Kind.

Preschool Program Calendar for 2017-18 School Year

Next, at 6:57 p.m., Preschool Director Stacie Poulin presented the 2017-18 Preschool Calendar for approval. As child care requirements have increased the amount of professional development for all staff, the preschool calendar includes more preschool workdays within the year. The calendar fulfills all requirements for Head Start and NC PreK.

Brad George motioned to approve the 2017-18 Preschool Calendar as presented, Kenneth Lanier seconded, and the motion carried.

K-5 Math Manipulative Purchase

At 6:58 p.m., Dr. Metcalf requested approval to purchase K-5 math manipulative kits at a cost of $91,456 as part of the district’s elementary math instructional initiative. Each school will receive math kits for each grade level, K-5.

At 6:59 p.m., Brad George motioned to approve the purchase of K-5 math manipulative kits in the amount of $91,456. Don Hall seconded, and the motion carried.

Ladders/National Geographic Leveled Text Purchase

Next, Dr. Metcalf requested approval to purchase science-based Ladders leveled books from National Geographic at a cost of $33,450 from textbook funds. Sets for grades 3-5 will be ordered for each elementary school leveled book room for use during reading instruction.

At 7:01 p.m., Kenneth Lanier motioned to approve the purchase of Ladders leveled books from National Geographic at a cost of $33,450 from textbook funds. Rochelle Whiteside seconded, and the motion carried.

Elementary Leveled Text Purchase

Next, Dr. Metcalf requested approval to purchase Steps to Literacy leveled text for K-2 Use at a cost of $23,063 from textbook funds. Sets will be ordered for each elementary school leveled book room for use during reading instruction and for reading assessments.

At 7:03 p.m., Rochelle Whiteside motioned to approve the purchase of Ladders leveled books from National Geographic at a cost of $33,450 from textbook funds. Brad George seconded, and the motion carried.

Title 1 Purchase of Chromebooks

Dr. Metcalf next requested the purchase of Chromebooks for the following Title 1 Schools:

  • North Topsail Elementary – 23 Chromebooks, $5,245
  • Malpass Corner Elementary – 45 Chromebooks, $10,281
  • Burgaw Elementary – 45 Chromebooks, $10,281
  • Cape Fear Elementary – 45 Chromebooks, $10,281

At 7:07 p.m., Don Hall motioned to approve the Title 1 Purchase of Chromebooks as presented. Rochelle Whiteside seconded, and the motion carried.

Gifts and Donations

At 7:08 p.m., Ms. Chestnutt presented the following gifts and donations for approval:

  • Burgaw Elementary School has been given a $2,000 donation from the C.F. Pope Alumni Association;
  • Pender High School has received a $500 sponsorship for robotics from ORC Services and Smithfields.

Don Hall motioned to accept the gifts and donations as presented. Rochelle Whiteside seconded, and the motion carried.

After School Care/Enrichment Program 2017-18 Fee Schedule

At 7:09 p.m., Communities in Schools Director Joyce Keith requested approval for the fee schedule for Pender After School Care/Enrichment Services (PACES) program, which serves students enrolled in grades K-5. No increase in fee schedule was recommended.

At 7:26 p.m. Brad George motioned to approve the fee schedule as presented, with no increases. Kenneth Lanier seconded, and the motion carried.

NCDPI Middle School Athletes Policy for 6th Grade Student Participation

At 7:27 p.m., Athletics Director Dr. Robbie Cauley presented for first reading policy changes to policies 3621 and 3621 Rules and Procedures, with edits based on the LEA’s decision to allow 6th grade students to participate in middle school athletics, with the exception of football. Changes in NCDPI policy have left the decision to LEAs. Currently, 52 of the state’s 115 LEAs allow 6th grade students to participate in middle school athletics.

The revisions will be brought back to the Board for second reading at its May meeting.

Career and Technical Education DECA Club trip to National Competition

Next, Dr. Cauley requested approval for two Topsail High School DECA students who qualified for the national competition based on their success at the North Carolina DECA competition in March 2017 to compete in the national competition. The conference and competition is in Anaheim, California April 25-30, 2017. There are two chaperones attending. CTE funds through PRC014 and PRC017 will fund, through allowable expenses, the sponsor expenses and student travel. DECA fundraising will pay for the remainder.

At 7:36 p.m., Brad George motioned to approve the request to allow two Topsail High School DECA students to participate in the national competition as presented. Rochelle Whiteside seconded, and the motion carried.

Pender High JROTC April 2017 Overnight, Out-of-State Field Trip

Next, Ms. Mortensen requested approval for the Pender High School JROTC to attend an overnight, out-of-state instructional field trip to Magna Vista, Va. April 21-22 to compete in the 4th Brigade Best of the Best Raider Championship.

At 7:37 p.m., Don Hall motioned to approve the field trip request as presented. Rochelle Whiteside seconded, and the motion carried.

North Carolina Ready Materials for Math I, Biology, and English II

Ms. Mortensen next requested approval in the amount of $24,765.98 for the purchase of North Carolina Ready End of Course Assessment, Ebook, Online Testing, and Teacher’s Guide for Math I, Biology, and English II for Topsail Middle, Cape Fear Middle, Topsail High, Pender High, Pender Early College High, and Heide Trask High schools. Burgaw Middle, Penderlea, and West Pender Middle schools Math I enrollment does not meet pricing minimums. Resources will be provided to students/teachers/schools from above purchase.

At 7:39 p.m., Brad George motioned to approve the purchase of North Carolina Ready Materials for Math I, Biology, and English II in the amount of $24,765.98 as presented. Don Hall seconded, and the motion carried.

Annual School Fees

Ms. Mortensen next presented annual school fees for approval in compliance with Policy 4600 Student Fees, which requires the Board be notified annually of all fees.

At 7:40 p.m., Brad George motioned to approve school fees as presented. Kenneth Lanier seconded, and the motion carried 4-1 with Don Hall opposed.

Board Attorney Schwartz advised that the fees need to be reported to DPI.

Eureka Math Grade 9/Math 1 Purchase

Next, Ms. Mortensen requested approval in the amount of $40,594.50 to purchase Eureka Math – Grade 9 Student Edition, Teacher Edition, and Online Subscription for Math 1 at Topsail Middle, Cape Fear Middle, Topsail High, Pender High, Pender Early College High, and Heide Trask High schools. Burgaw Middle, Penderlea, and West Pender Middle schools Math 1 enrollment does not exceed the 30 student bundle threshold. Resources will be provided to students/teachers/schools from above purchase.

At 7:42 p.m., Don Hall motioned to approve the purchase in the amount of $40,594.50 to purchase Eureka Math – Grade 9 as presented. Kenneth Lanier seconded, and the motion carried.

Eureka Math Grades 6, 7, 8 Purchase

Mr. Griffin requested approval in the amount of $54,767.34 to purchase Eureka Math for grades 6, 7, 8 including Student Edition, Teacher Edition, and Online Subscription for Topsail Middle, Cape Fear Middle, Burgaw Middle, Penderlea, and West Pender Middle schools.

At 7:44 p.m., Don Hall motioned to approve the purchase in the amount of $54,767.34 for Eureka Math for grades 6, 7, 8 as presented. Brad George seconded, and the motion carried.

SchoolMessenger Contract Renewal

Communication Coordinator Miranda Ferguson requested approval for a one-year contract with SchoolMessenger, the automated notification system used by the district to send phone calls and emails to keep parents and staff informed. The cost for one year of service is $16,510.40.

At 7:45 p.m., Kenneth Lanier motioned to approve the contract with SchoolMessenger in the amount of $16,510.40 as presented. Rochelle Whiteside seconded, and the motion carried.

Lawn Care RFP

Next, Chief Officer of Auxiliary Services Allen Vann informed the Board of an RFP that was issued for general lawn care for the Topsail area schools and Rocky Point Elementary. Mr. Vann requested the Board enter a contract with Ivey’s Lawn Care to provide the service for the months of April-October in the amount of $38,250, with the option of two, one-year renewals.

At 7:48 p.m., Don Hall motioned to award the one-year contract for lawn care at the Topsail area schools and Rocky Point Elementary to Ivey’s Lawn Care in the amount of $38,250, with the option of two, one-year renewals. Rochelle Whiteside seconded, and the motion carried.

Pender Alliance for Teen Health (PATH) Lease Agreement Amendment

Dr. Robbie Cauley presented an amendment to the PATH lease agreement to permit the planting and cultivating of a community garden at Pender High School, including the planting and cultivating of popcorn on land that belongs to the Pender County Board of Education as part of PATH’s Pender Pop Project; to revise the agreement to accurately state where PATH facilities are located in the district; and to update the Notice portion of the agreement.

At 7:52 p.m., Don Hall motioned to approve the amendments to the PATH lease agreement as presented. Rochelle Whiteside seconded, and the motion carried.

Resolution in Opposition to Partisan Elections for the Pender County Board of Education

At 7:53 p.m., Kenneth Lanier requested the Board review a resolution in opposition to partisan elections for the Pender County Board of Education, as well as letters to state representatives indicating the Board’s opposition to partisan elections.

Rochelle Whiteside motioned to approve the resolution in opposition to partisan elections for the Pender County Board of Education, as well as letters to state representatives indicating the Board’s opposition to partisan elections. Kenneth Lanier seconded, and the motion carried 3-2, with Don Hall and Brad George opposed.

Video Recording of Board Meetings

The Board discussed the video recording of its meetings. Katherine Herring said it is not a necessity. Brad George requested the Board move forward, as supplies have been purchased. In response to a question, Dr. Cobb stated that any purchased equipment could be utilized elsewhere in the system. The Board asked that staff bring more options forward, including audio recording.

Report from the Board Chair

Board Chair Katherine Herring opened the floor to comment from Board Members.

Report from Board Members

There were no comments from the Board.

Report from the Superintendent

Dr. Cobb informed the Board that Pender County Schools’ local budget meeting with County Commissioners is May 11 at the Hampstead Annex at 5 p.m.

She also shared that House Bill 13 has not passed in the Senate and districts have been advised to begin making arrangements to meet requirements of current legislation. District staff has begun looking at spaces that can be converted into classrooms.

Dr. Cobb also shared information related to the district’s growth study; class size waivers, which will come before the Board in May; and updates on school calendar law and the SEA-Tech High School.

Closed Session

At 8:24 p.m., a motion was made by Kenneth Lanier, seconded by Rochelle Whiteside, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319, and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318(a)(3) to consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student records under G.S. 115C-402 and U.S. Code 1232g.

The Board resumed its meeting in Open Session.

Upon a motion made by Don Hall, seconded by Brad George, the Board voted to add the following items to its agenda: 29. Attorney fees – request by Board of County Commissioners, and 30. Low wealth supplemental funding. The motion to amend the agenda passed 5-0.

Human Resource Report

Upon a motion by Brad George, seconded by Rochelle Whiteside, the Board voted to approve the Human Resource Report as submitted, 5-0.

Attorney Fees – Request by BOCC

Dr. Cobb shared information regarding the request for attorney fees through 2015-16 from the Board of County Commissioners and fees paid.

Low Wealth Supplemental Funding

Dr. Cobb distributed a letter from Alexis Schauss with DPI, indicating that the General Assembly’s formula on low wealth supplemental funding indicates that the Board of County Commissioners did not adequately fund the Board of Education for local current expense funding during the 2014-15 school year in an amount sufficient to avoid supplanting local funding with the low wealth supplemental funding. This will have to be reported to the General Assembly in May and then the General Assembly will decide whether or not to include Pender County in future low wealth supplemental funding. The Board of County Commissioners will need to approve a supplemental appropriation in order to avoid the loss of state low wealth supplemental funding. Dr. Cobb has shared this information with the county staff. This matter will be considered at the next Board of County Commissioners meeting on April 17.

Adjournment
Next, the Board approved a motion by Rochelle Whiteside, seconded by Brad George, to adjourn the meeting.

Board Chair

Katherine Herring

Superintendent                                                                                

Terri R. Cobb, Ed.D.