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Minutes from BOE Meeting March 14, 2017 Tuesday, 14 March 2017 14:38

Pender County Board of Education

Tuesday, March 14, 2017

 

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Katherine Herring, Chair

Dr. Terri Cobb, Superintendent

Kenneth Lanier, Vice Chair

Betsy Chestnutt, Director

Brad George

Allen Vann, Director

Don Hall

Alfredia Moore, Director

Rochelle Whiteside

Joyce Keith, Director

 

Dr. Todd Blumenreich, Director

Richard Schwartz, Attorney

Miranda Ferguson, Communications


Call to Order

At 6:09 p.m., Chair Katherine Herring welcomed all and called the meeting to order after determining a quorum was present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6: 11 p.m., Brad George motioned to approve the agenda with the following amendments:

  • Remove Item 2
  • Add Item 4a Principals complete Distinguished Leadership in Practice program
  • Remove Item 7
  • Remove Item 13
  • Add Item 10a Projected Increase in Cost of Surf City Projects
  • Add Item 22a Resolution on School Calendar Law
  • Add Item 24 Information Related to Records Request

Rochelle Whiteside seconded the motion, and the agenda was approved.

Recognitions

At6: 13p.m., the Board recognized the following students and staff:

-          Burgaw Middle student advancing to National SeaPerch Competition

·         Nick McGowen, Joseph Polinski, Julian Mendez

-          Daughters of the American Revolution essay contest winners

·         First Place Winner: Hannah Hall, Cape Fear Elementary, grade 5

·         Runner Up: Gianna Fuchs, Burgaw Elementary, grade 5.

-          Employees of the Week

·         Debra Bradford, Bookkeeper, Receptionist and Nurse at Topsail Elementary

·         Vivian Brice, Receptionist at Penderlea School

·         Julie Madison, Interventionist at Cape Fear Middle School

-          Principals who completed Distinguished Leadership Program

·         Dr. Leslie Newman, Cape Fear Middle School

·         Jennifer Angel, South Topsail Elementary School

·         Dr. Dawn McKernan, Rocky Point Elementary School

Public Comment

At 6:36 p.m., the Board opened the floor for public comment.

  • Samantha Worrell, importance of drug education in schools
  • Cheryl Groves, importance of drug education in schools

Don Hall thanked them for speaking and sharing their concerns with the Board and offered to follow up with community contacts.

Bond Update

At 6:50 p.m., Chief Officer of Auxiliary Services Allen Vann introduced Construction Managers Austin Nastasi and Arthur Vanderaa of Barnhill Construction, and Matt Temple of Metcon Construction, to present updates on the bond projects at Burgaw Middle, Cape Fear Elementary, Cape Fear Middle, Pender High, West Pender Middle, Surf City area schools, and Penderlea School.

Kindergarten Enrollment Update

At 7:11 p.m., Director of Elementary Education Beth Metcalf presented an update on kindergarten registration and enrollment activities.

Budget Reports

Next, at 7:21 p.m., Chief Finance Officer Betsy Chestnutt presented budget, fuel and electric reports.

Regional Skills Center Update

At 7:22 p.m., Middle School Director Parrish Griffin provided an update on the Regional Skills Center, which will serve Onslow, Duplin and Jones counties, as well as Camp Lejeune and Coastal Carolina Community College. The skills center, projected to open in August 2018, will be located in Jacksonville and will offer industry credentials but is not a comprehensive high school.

Panasonic Update

Next, at 7:30 p.m., Dr. Cobb provided an update on the Panasonic grant, which the district received in 2015-16. This school year, principals have received training through the Panasonic grant.

Increase in Current Expense Costs for Surf City

At 7:48 p.m., Dr. Cobb presented the projected increased costs in Current Expense for the Surf City schools, including one assistant principal per school, one data manager per school, one bookkeeper per school, custodial costs, electrical and gas, building insurance, grounds upkeep, pest control, security and fire alarm, telephone and Internet. The total projected Current Expense cost is $970,832.

At 7:52 p.m., Rochelle Whiteside motioned to change the name of Item 10a to “Increase in Current Expense Costs for Surf City.” Don Hall seconded, and the motion carried.

Attorney Richard Schwartz suggested adding the additional amount that would have to be sent to Charter Schools as a result of any current expense increase.

Consent Agenda

At 7:54 p.m., Kenneth Lanier motioned to approve the consent agenda, Brad George seconded, and the consent agenda was approved. The consent agenda included the following items:

-          Head Start Director’s Report, Budget and In-Kind;

-          Budget amendments and transfers.

Gifts and Donations

At 7:54 p.m., Ms. Chestnutt presented the following gifts and donations for approval:

  • Topsail Middle School PTO donated $100 to the Topsail Middle School National Junior Honor Society. The money will assist with a field trip.
  • Hampstead Women’s Club donated $500 to the Art Department and $500 to the Music Department at North Topsail Elementary School

At 7:55 p.m., Rochelle Whiteside motioned to accept the gifts and donations as presented. Brad George seconded, and the motion carried.

Furniture Order for New Additions Bond Projects

At 7:55 p.m., Mr. Vann requested approval for the classroom and office furniture quotes obtained through a negotiation process with state contract vendors. Brame Company provided the lowest quote of $239,149.39 for all four of the new additions projects combined. Mr. Vann explained that the Purchase Order will need to be issued now to ensure furniture arrival in mid to late June. The funds will be paid out of new construction bond money.

At 7:59 p.m., Don Hall motioned to approve the purchase order in the amount of $239,149.39 to furnish additions at Burgaw Middle, Cape Fear Elementary, Cape Fear Middle, Pender High, and West Pender Middle. Rochelle Whiteside seconded, and the motion carried.

Custodial Services Request for Proposal

Next, Mr. Vann requested approval for a three-year contract with GCA for custodial services in the amount of $1,700,416 for the 2017-18 school year, $1,933,862 for the 2018-19 school year, and a price increase of the greater of 1 percent of the Consumer Price Index percentage not to exceed 2 percent for the 2019-20 school year. The cost of the third year of the contract will not be higher than $1,972,539.24. Pender County Schools will have the option of two (two-year) renewals.

Mr. Vann shared that a selection committee was established to review custodial vendors for the school district based on pertinent criteria.

At 8:29 p.m., Brad George motioned to approve the contract with GCA for custodial services in the amount of $1,700,416 for the 2017-18 school year, $1,933,862 for the 2018-19 school year for a three-year contract with Pender County Schools having the option of two (two-year) renewals. Kenneth Lanier seconded, and the motion carried.

Two Double-Wide Classroom Modular Units Request for Proposal

Next, Mr. Vann requested approval to purchase two double-classroom modular units, one for North Topsail Elementary and one for Topsail Middle, in order to address growth at each school. Mr. Vann explained that the units will need to be ordered now to ensure they are set up and ready for the start of the 2017-18 school year. The total cost for both double classroom modular units is $150,642, to be paid out of Capital Outlay funds.

At 8:31 p.m., Don Hall motioned to approve the purchase of two double-classroom modular units in the amount of $150,642, to be paid out of Capital Outlay. Brad George seconded, and the motion carried.

Cape Fear Chiller Replacement Request for Proposal

Mr. Vann next requested approval to purchase a chiller for Cape Fear Elementary School. The chiller at the school is having many issues and is in need of replacement. Recent repairs to keep it in service have been costly. The cost of replacing the chiller is $95,867, to be paid out of Capital Outlay funds.

At 8:32 p.m., Don Hall motioned to approve the lowest bid, from Jeff Hargett Mechanical for the purchase of a chiller for Cape Fear Elementary in the amount of $95,867, to be paid out of Capital Outlay funds. Brad George seconded, and the motion carried.

Surf City Area Schools, Kitchen Equipment Request for Proposal

Next, Mr. Vann requested approval to purchase kitchen equipment for the new Surf City projects out of Food Service Fund Balance, as the Board had previously approved. Mr. Vann requested awarding the purchase to lowest bidder Jacobi Lewis, out of Wilmington, for the amount of $363,483.

At 8:33 p.m., Brad George motioned to approve the lowest bid from Jacobi Lewis for the purchase amount of $363,483 for kitchen equipment for the Surf City projects. Don Hall seconded, and the motion carried.

Surf City Amendment to Contract, Barnhill Construction Company

Mr. Vann next presented the second amendment to the contract with Barnhill Contracting Company for the Surf City projects. The amendment changes the scope and cost of the project to include the additional classrooms to increase student capacity from 1,213 to 1,568. The amendment also changes the substantial and final completion dates to July 1, 2018 and July 31, 2018, respectively, as a result of the additional classrooms.

At 8:34 p.m., Don Hall motioned to approve the amendments to the contract with Barnhill Contracting Company as presented. Kenneth Lanier seconded, and the motion carried.

Surf City Fee Amendment to Add 15 Classrooms

Mr. Vann presented a fee amendment to LS3P Associates for the 15 classrooms added to the Surf City projects. LS3P Associates produced the plans to add 15 classrooms to the Surf City projects. The cost of $41,370.56 will be paid out of Capital Outlay funds, to be reimbursed by the County Commissioners, as previously approved.

At 8:36 p.m., Brad George motioned to approve the fee amendment as presented. Rochelle Whiteside seconded, and the motion carried.

2017-18 Budget Request

At 8:37 p.m., Dr. Terri Cobb presented additions to the 2017-18 local budget request.

At 9:03 p.m. Kenneth Lanier motioned to approve the 2017-18 local budget request with the additions presented, including accounting for projected increase in teacher pay and benefits and funds going to charter schools. Rochelle Whiteside seconded, and the motion carried.

Resolution Related to School Calendar Law

At 9:08 p.m., Miranda Ferguson presented a resolution to the General Assembly related to school calendar law. The resolution requests greater flexibility in the start date of the traditional calendar.

Don Hall motioned to adopt the resolution as presented. Rochelle Whiteside seconded, and the motion carried with Brad George opposed.

Report from the Board Chair

Board Chair Katherine Herring, having no comments to share, asked Board Members for comments.

Report from Board Members

Brad George shared that he is against adding items to agenda at the Board table, as he feels it is unfair to board members, who do not have time to review the material, and the public, which may want to have input on those items. Mr. George also shared that he would like to bring back the request for a hearing from Renovation Church regarding use of school facilities at Topsail High School. He also shared concerns over Senate Bill 234, which would allot lottery funds to Tier 1 and Tier 2 counties for the purpose of school construction. As Pender County is Tier 3, this would not benefit the district. Mr. George encouraged Board Members to lobby for change in the Tier system.

Report from the Superintendent

At 9:15 p.m., Dr. Cobb shared that the district is preparing for the impact on K-3 class sizes should House Bill 13 not pass the Senate. She shared that a team has been identified to visit every school to locate space that can be adapted for classroom use.

Dr. Cobb said that Technology has ordered the equipment to begin video recording Board meetings. She also shared that Transportation is working hard on beginning the reassignment process in order to open the Surf City schools.

Closed Session

At 9:24 p.m., a motion was made by Kenneth Lanier, seconded by Brad George, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C- 319, and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318(a)(3) to consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student records under G.S. 115C-402 and U.S. Code 1232g.

Human Resource Report

The Board resumed its meeting in Open Session at 9:46 p.m. and reviewed and approved the Human Resource Report.

Information Related to Records Request

Dr. Terri Cobb shared information related to a records request from the County.

Adjournment
The Board approved a motion to adjourn the meeting.

Board Chair

Katherine Herring

Superintendent                                                                    

Terri R. Cobb, Ed.D.