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Minutes from BOE Meeting February 16, 2017 Thursday, 16 February 2017 14:22

Pender County Board of Education

Thursday, February 16, 2017

 

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

 

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Vice Chair

Dr. Terri Cobb, Superintendent

Brad George

Betsy Chestnutt, Director

Don Hall

Allen Vann, Director

Rochelle Whiteside

Alfredia Moore, Director

 

Joyce Keith, Director

 

Mary Mortensen, Director

Richard Schwartz, Attorney

Dr. Todd Blumenreich, Director

 

Miranda Ferguson, Communications


Call to Order

At 6:07 p.m., Kenneth Lanier welcomed all and called the meeting to order after determining a quorum was present. Board Chair Katherine Herring was not present.

Approval of the Agenda

Following the Pledge of Allegiance and prayer, at 6:08 p.m., Brad George motioned to approve the agenda with the addition of item number 28: Consideration of a Discretionary Hearing.  Rochelle Whiteside seconded, and the agenda was approved.

Recognitions

At6:09p.m., the Board recognized the following students and staff:

-          District Science Fair Winners:
Zachary McGowen Burgaw Elementary School

Rachel Robinson, Cape Fear Elementary

Baylor Harris, Penderlea
Cameron Moore, Rocky Point Elementary

Claire Qasem, Topsail Elementary School
Nya Coury, Topsail Elementary School

Anisa Lewis, Burgaw Middle School

Estrella Naumuk-Segovia and Carolina Garcia, West Pender Middle School
Amari Walker, West Pender Middle School

Gerrie Beatty, West Pender Middle School

-          Topsail High School Student Brynn Carrick, who earned three Gold Key awards and one Edward C. Brown award in the Scholastic Art Awards

-          Employees of the Week:

David Gurganious, Electrician, Maintenance Department

Donald Watkins, Air Quality Control, Maintenance Department

-          Pender County Board of Education members who received awards from North Carolina School Boards Association:

Chair Katherine Herring, Scholars Circle

Vice Chair Kenneth Lanier, Silver Award

Public Comment

At 6:26 p.m., Mr. Lanier opened the floor for public comment.

The following individuals spoke before the Board:

  • Samantha Worrell, importance of drug education in schools
  • Cheryll Shuford introduced Annette Thomas, donation from Alpha Delta Kappa of $1,250 for disaster relief to teachers
  • Cheryl Groves, importance of drug education in schools

Mr. Lanier thanked them for speaking and sharing their concerns with the Board.

Reassignment Process

At 6:48 p.m., Transportation Director Darren Lafon presented a school reassignment update in anticipation of opening new elementary and middle schools in the 2018-19 school year. Mr. LaFon presented a timeline to the Board regarding the reassignment process. The reassignment process is expected to be complete and presented to the Board for approval by November 2017.

Budget Reports

Next, at 6:52 p.m., Chief Finance Officer Betsy Chestnutt presented budget, fuel and electric reports.

No Change in Meal Prices for 2017-18 School Year

At 6:53 p.m., Ms. Chestnutt informed the Board that there would be no need to change the cost for school meals for the 2017-18 school year.

Summer School

At 6:54 p.m., Director of Secondary Education Mary Mortensen shared information related to summer school, which will be held in June 2017 for grades 4-12.

Graduation Costs

Next, at 6:58 p.m., Ms. Mortensen presented a summary of current graduation expenses per school and individual student.

Consent Agenda

At 7:01 p.m., Brad George motioned to approve the consent agenda, Rochelle Whiteside seconded, and the consent agenda was approved. The consent agenda included the following items:

-          Budget amendments and transfers;

-          Head Start Director’s Report, Budget and In-Kind.

Video Recording of Board Meetings

Next, at 7:02 p.m., Technology Services Director Chuck Allen presented information to the Board regarding the cost and timeline of video recording Board Meetings. The estimated initial hardware/software purchase cost is $7,550.

Mr. Allen advised that, before deciding whether to move forward, he recommends:

1. Only recording regular board meetings;

2. Record for video the following day, rather than live streaming;

3. Do some trial runs first;

4. The costs presented do not include upgrades for the sound system.

At 7:04 p.m., Brad George motioned to approve the purchase of hardware and software in the amount of $7,550 to begin recording Board meetings as presented. Rochelle Whiteside seconded, and the motion carried.

Resolution related to K-3 Class Sizes

At 7:06 p.m., Dr. Beth Metcalf provided background to recent legislation and how it would affect Pender County Schools. Dr. Metcalf said the legislation would require PCS to find 25 additional classrooms and shared that the NC House has voted unanimously to approve HB 13, however the bill has not reached Senate floor, where its future is uncertain.

At 7:12 p.m. Rochelle Whiteside motioned to approve the resolution related to K-3 class sizes. Don Hall seconded, and the motion carried.

Gifts and Donations

At 7:13 p.m., Ms. Chestnutt presented the following gifts and donations for approval:

-          Corning, Inc.: $2,000 donation to Pender County Schools to be used for Math and Science;

-          Duke Energy Progress: $250 to Topsail Middle School;

-          Old Hickory Storage Buildings in Hampstead: donated 8x12 shed to the Topsail High School girls and boys lacrosse program.

At 7:14 p.m., Rochelle Whiteside motioned to approve the gifts and donations as presented. Brad George seconded, and the motion carried.

Purchase Order for Copy Paper

Next, at 7:15 p.m., Ms. Chestnutt requested approval for a purchase order in the amount of $20,337.16 for copy paper for the school system.

At 7:15 p.m., Rochelle Whiteside motioned to approve the purchase order in the amount of $20,337.16 for copy paper as presented. Brad George seconded, and the motion carried.

Request for a 457(b) Payroll Slot

Next, at 7:16 p.m., Ms. Chestnutt requested the Board approve the addition of a pretax payroll deduction slot for a 457(b) retirement plan with the Horace Mann Companies.

Brad George motioned to approve the recommended addition of a pretax payroll deduction slot for a 457(b) retirement plan. Don Hall seconded, and the motion carried.

Revisions to Board Policy 7500, Workday and Overtime

Next, Mrs. Moore presented revisions to Board Policy 7500, Workday and Overtime, for approval. Revisions reflect recent modifications to the required hours for instructional assistants and use of compensatory time.

At 7:17 p.m., Don Hall motioned to approve the revisions as presented, Brad George seconded, and the motion carried.

Out-of-State Field Trip Request for Topsail High School Cheerleaders

At 7:17 p.m., Career and Technical Education Director Dr. Robbie Cauley requested approval for the Topsail High School Cheerleading team to participate in the Can-Am Nationals in South Carolina March 17-19. The team was extended a bid based on results at the NCHSAA state cheerleading championships. Students will travel by activity bus. The total cost per student is $312.50, and Topsail high has a plan for fundraising the costs.

Rochelle Whiteside motioned to approve the field trip request as presented. Brad George seconded, and the motion carried.

Overnight Field Trip Request for Topsail High School and Topsail Middle School to Attend HOSA Conference

Next, Dr. Cauley requested approval for the Topsail High and Topsail Middle schools HOSA clubs to attend the HOSA State Conference in Greensboro March 29-April1. Each school has a HOSA organization, has chaperones for each group and separate competitions will be held at the same convention site. The cost is $40 per student, and Topsail High and Topsail Middle have plans to fundraise the costs.

At 7:18 p.m., Rochelle Whiteside motioned to approve the field trip request as presented. Brad George seconded, and the motion carried.

2017-18 Study Island Career and College Readiness Bundle

Next, Ms. Mortensen presented for approval a purchase order in the amount of $33,908.07 for the 2017-18 Study Island Career and College Readiness Bundle for Heide Trask, Pender Early College, Pender High, and Topsail High schools.

At 7:21 p.m., Brad George motioned to approve the purchase order for 2018 Study Island Career and College Readiness Bundle in the amount of $33,908.07, Don Hall seconded, and the motion carried.

2017-18 Mastery Prep ACT Boot Camp

Next, Ms. Mortensen requested approval for a purchase order in the amount of $29,475 to purchase 2018 Mastery Prep Boot Camp for Heide Trask, Pender Early College, Pender High, and Topsail High schools.

At 7:30 p.m., Brad George motioned to approve the purchase order of $29,475 for Mastery Prep Boot Camp, Rochelle Whiteside seconded, and the motion carried.

2017-18 Traditional, Penderlea, and Pender Early College Calendars

At 7:31 p.m., Communications Coordinator Miranda Ferguson presented the Traditional, Penderlea, and Pender Early College 2017-18 calendars for approval. The calendars all include about three days of banked time in case of inclement weather.

Brad George motioned to approve the calendars as presented, Rochelle Whiteside seconded, and the motion carried.

2016-17 Calendar Revision due to General Assembly’s Action following Hurricane Matthew

At 7:25 p.m., Mrs. Ferguson presented a calendar revision to the 2016-17 calendars following the General Assembly’s action to waive all days missed over two days following Hurricane Matthew. Pender County Schools had banked time, which covered the first two days missed. The remaining three days were made up prior to winter break. However, because teacher contracts are separate from instructional time and teachers missed five days and have only made up four -- Friday, Oct. 14, as well as the three makeup days for students -- Pender County Schools staff request the Board remove the last workday added to the revised calendars to meet the state-mandated 194 working days requirement, which was waived by the General Assembly.

At 7:38 p.m., Rochelle Whiteside motioned to approve the revisions to the 2016-17 Traditional, Penderlea, and Pender Early College calendars as presented. Brad George seconded, and the motion carried.

2016-17 Calendar Revision for STES due to Water Pump Failure

Next, Dr. Cobb requested approval for a calendar change for South Topsail Elementary due to a water pump failure that prevented students from coming to school on Nov. 23. Dr. Cobb requested March 9, scheduled to be an Early Release day, to be a full day for South Topsail students. South Topsail is also making up time by shortening lunch periods by 5 minutes.

At 7:40 p.m., Rochelle Whiteside motioned to approve the calendar change as presented. Don Hall seconded, and the motion carried.

Pender County Board of Education’s Legislative Agenda

Next at 7:41 p.m., Dr. Cobb reviewed the Pender County Board of Education’s Legislative Agenda.

At 8:09 p.m., Rochelle Whiteside motioned to approve the legislative agenda with the attorney’s recommended addition to include support for legislation to include language similar to House Bill 10 from the Fourth Extra Session 2016, under which the state shall reimburse school districts for road improvements required by the Department of Transportation to open new school facilities. The addition to the legislative agenda would read as follows: “Provide for Department of Transportation reimbursement to school systems for roadway improvements for school sites, consistent with sections 2-5 of House Bill 10 from the Fourth Extra Session 2016.” Don Hall seconded, and the motion carried.

At 8:11 p.m., Rochelle Whiteside made a motion to amend agenda for the Board to move into closed session. Don Hall seconded, and the motion carried.

Also at 8:11 p.m., Brad George motioned to go into closed session pursuant to G.S. 143-318.11(a)(7). Rochelle Whiteside seconded, and the motion carried.

2017-18 Local Budget Request

At 9:35 p.m., Brad George made a motion, seconded by Don Hall, to return to open session.

Dr. Cobb presented the Superintendent’s 2017-18 local budget request for approval. The budget request includes an additional $1,583,549 in Current Expense, for a total Current Expense budget of $16,756,700. The budget request also includes a $1,009,640 increase to the Capital Outlay budget, for a totally Capital Outlay budget of $2,701,640.

The total 2017-18 local budget request is $19,458,340. If the state-mandated cap for K-3 class sizes remains, the local budget request will increase $3,084,046 to a total of $22,542,386.

No action was taken on the Superintendent’s Local Budget Request, after Board members requested some additional information.

Report from the Board Chair

Board Chair Katherine Herring was not present.

Report from Board Members

Board members did not provide reports.

Report from the Superintendent

Dr. Terri Cobb did not provide a report.

Closed Session

At 10:41 p.m., a motion was made by Brad George, seconded by Rochelle Whiteside, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), and (a)(6), to prevent the disclosure of confidential personnel information under G.S. 115C-319, and to consider matters relating to initial employment of individual employees, and pursuant to General Statute 143-318.11(a)(3) to consult with the Board’s attorney in order to preserve the attorney-client privilege, and pursuant to General Statute 143-318.11(a)(1) to prevent the disclosure of confidential student information under G.S. 115C-402 and 20 U.S.C. 1232g.

At approximately 11:15 p.m., the Board resumed its meeting in Open Session.

Human Resource Report

At approximately 11:16 p.m., Brad George motioned to approve the Human Resource Report. Rochelle Whiteside seconded, and the motion carried.

Request for Hearing

At 11:17 p.m., Brad George motioned to hear a request regarding community use of facilities. There being no second, the motion died.

At 11:18 p.m., Rochelle Whiteside motioned to deny the hearing. There being no second, the motion died.

Request from ATT for Hearing

At 11:19 p.m., Brad George motioned to withhold a hearing and direct the attorney to respond based on the Board’s consideration of the petition. Rochelle Whiteside seconded, and the motion carried.

Adjournment
At approximately 11:20 p.m., Rochelle Whiteside motioned to adjourn the meeting. Brad George seconded, and the meeting adjourned.

Board Chair

Katherine Herring

Superintendent                                                                    

Terri R. Cobb, Ed.D.