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Minutes from BOE Meeting January 10, 2017 Tuesday, 10 January 2017 13:53

Pender County Board of Education

Tuesday, January 10, 2017

 

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

6:00 p.m.

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Vice Chair

Dr. Terri Cobb, Superintendent

Brad George

Betsy Chestnutt, Director

Don Hall

Allen Vann, Director

Rochelle Whiteside

Alfredia Moore, Director

 

Joyce Keith, Director

 

Mary Mortensen, Director

Brian Shaw, Attorney

Dr. Todd Blumenreich, Director

 

Miranda Roberts, Communications


Call to Order

At 6:02 p.m., Vice Chair Kenneth Lanier welcomed all and called the meeting to order after determining a quorum was present.

Approval of the Agenda

At 6:03 p.m., Kenneth Lanier asked the Board to add agenda item 22a: Replacement of the Water Heater at Rocky Point Elementary School. Brad George motioned to approve the agenda with the addition, Rochelle Whiteside seconded, and the agenda was approved.

Recognitions

At6:04 p.m., the Board recognized the following students and staff:

-          Topsail High School DECA students who placed at the Regional Competition held at Mount Olive University in December;

-          Pender County Schools teachers who have received Jones-Onslow and Four County EMC Bright Ideas grants

Reception

At 6:25 p.m., the Board recessed for a reception to recognize and celebrate Board of Education Appreciation Month.

Public Comment

At 6:31 p.m., the Board resumed its meeting and Kenneth Lanier opened the floor for public comment.

Karen Lambert, Paul Naumuk, and Jami Brewer addressed the Board with various concerns. Ms. Lambert expressed the need for more physical education in the schools. Mr. Naumuk and Ms. Brewer expressed concerns about West Pender Middle School.

Vice Chair Kenneth Lanier thanked them for speaking and sharing their concerns with the Board.

Transportation Update

At 6:47 p.m., Transportation Director Darren Lafon presented a transportation update, including state inspection results and state efficiency ratings.

AdvancED System Accreditation Update

At 6:51 p.m., Director of Secondary Education Mary Mortensen presented an update on AdvancED System Accreditation, including a progress report and upcoming Spring 2017 stakeholder surveys.

Budget Reports

Next, at 7:05 p.m., Chief Finance Officer Betsy Chestnutt presented budget, fuel and electric reports.

Rules and Procedures for Board Policy 4202/5029/7272, Service Animals in Schools

At 7:07 p.m., Dr. Robbie Cauley, Director of CTE and Athletics, presented Rules and Procedures for Board Policy 4202/5029/7272, Service Animals in Schools. The Rules and Procedures provide for a service animal agreement for parents and the district in order to help ensure district policy and all applicable state and federal guidelines in regard to service animals are understood and followed.

Revisions to Board Policy 7500, Workday and Overtime (First Reading)

At 7:08 p.m., Chief Officer of Human Resources Alfredia Moore presented revisions to Board Policy 7500, Workday and Overtime, for first reading. Revisions reflect recent modifications to the required work hours for instructional assistants.

New Construction/Bond Update

Next, at 7:10 p.m., Mr. Vann presented an update regarding the progress of the new construction/bond projects.

Consent Agenda

At 7:18 p.m., Brad George motioned to approve the consent agenda, Rochelle Whiteside seconded, and the consent agenda was approved. The consent agenda included the following items:

-          Budget amendments and transfers;

-          Head Start Director’s Report, Budget and In-Kind.

School Improvement Plans for Burgaw Middle, Cape Fear Middle, and West Pender Middle

Next, at 7:19 p.m., Mr. Griffin introduced Burgaw Middle School Principal Caroline Godwin, Cape Fear Middle School Principal Dr. Leslie Newman, and West Pender Middle School Principal Jonathan DeBerry and their School Improvement Teams to present School Improvement Plans.

At 7:45 p.m., Brad George motioned to approve the School Improvement Plans for Burgaw Middle, Cape Fear Middle, and West Pender Middle as presented. Rochelle Whiteside seconded, and the motion carried.

In-State, Overnight Field Trip Requests for Burgaw Middle, Cape Fear Middle, and Topsail Middle

Mr. Griffin next requested approval for Burgaw Middle School, Cape Fear Middle School, and Topsail Middle School to accompany Heide Trask High School, Pender High School, and Topsail High School on an in-state, overnight field trip to Greenville, NC for the All District Clinic and Concert on February 3-4, 2017. The participating middle school students earned the privilege of participating in the All District Clinic and Concert by qualifying at the January 2017 All District Auditions.

At 7:47 p.m., Rochelle Whiteside motioned to approve the field trip request as presented. Brad George seconded, and the motion carried.

Out-of-State Field Trip Request for Pender High School

Dr. Cauley requested approval for Pender High School cheerleaders to compete at the Can-Am Nationals in South Carolina March 17-19, 2017. Students will travel by activity bus and miss one class period on Friday, Mach 17. The cost to participate is $312.50 per student, and Pender High School has a plan to fundraise the cost.

At 7:48 p.m., Rochelle Whiteside motioned to approve the field trip request as presented. Don Hall seconded, and the motion carried.

21st Century Grant

Next, Communities in Schools Director Joyce Keith presented the 21st Century Community Learning Centers grant request for 2017-18. In partnership with Communities in Schools of Cape Fear, the 21st Century Community learning Centers program will serve at-risk students attending Title I schools and ninth and tenth grade students at Pender and Heide Trask High Schools. The district’s grant proposal provides services for Burgaw Elementary, Cape Fear Elementary, Malpass Corner Elementary, and Rocky Point Elementary schools. Communities in Schools’ grant proposal serves middle and high schools. The district’s grant proposal is in the amount of $195,814.

At 8:07 p.m., Rochelle Whiteside motioned to approve to proceed with the final steps of the grant application process. Don Hall seconded, and the motion carried.

Wide Area Network Contract

Next, Technology Services Director Chuck Allen requested approval for a three-year contract with Four County Electric for Wide Area Network Services in the amount of $246,820 per year, paid for with E-rate and local funds.

At 8:13 p.m., Brad George motioned to approve the three-year contract with Four County Electric for Wide Area Network services in the amount of $246,820 per year. Rochelle Whiteside seconded, and the motion carried.

Voice Over IP Contract

Next, Mr. Allen requested approval for a three-year contract with TrueIP for voice over IP services in the amount of $38,880 per year, paid for with E-rate and local funds.

At 8:16 p.m., Brad George motioned to approval the three-year contract with TrueIP for voice over IP services in the amount of $38,880 per year. Rochelle Whiteside seconded, and the motion carried.

Gifts and Donations

At 8:16 p.m., Ms. Chestnutt presented the following gifts and donations for approval:

-          Malpass Corner Elementary School received the Lowe’s Toolbox for Education grant in the amount of $5,000;

-          Topsail Middle School Music/Choral program was awarded a $2,500 gift from “Michael and Sons” for winning a video contest;

-          Four County EMC Bright Ideas grants were awarded to the following schools:

o   Burgaw Elementary School - $150

o   Heide Trask High School - $307, $318

o   Pender Early College High School - $1,290

o   Pender High School - $1,233, $150

o   Penderlea School - $1,500

-          Jones-Onslow EMC Bright Ideas grants were awarded to the following schools:

o   North Topsail Elementary School- $854.55

o   South Topsail Elementary School - $609

o   Topsail Elementary School - $2,558.36

o   Topsail Middle School - $2,492.54

o   Topsail High School - $3,477.46

At 8:17 p.m., Rochelle Whiteside motioned to accept the gifts and donations as presented. Don Hall seconded, and the motion carried.

Revisions to Recruitment and Retention Plan

Next, Mrs. Moore presented revisions to the district’s recruitment and retention plan. The plan currently states that teachers will receive 50 percent of their supplement upon initial employment and the other half in June. The revisions would allow employees to begin receiving the other half of the supplement in the monthly paycheck beginning in January, as well as pro-rate the Exception Children’s Program recruitment bonus for those hired after the first month of the school year.

At 8:22 p.m., Rochelle Whiteside motioned to waive the first reading of the revisions to the recruitment and retention plan. Don Hall seconded, and the motion carried unanimously.

At 8:23 p.m., Brad George motioned to approve the revisions to the Recruitment and Retention Plan. Rochelle Whiteside seconded, and the motion carried.

Lease and Purchase of ModSpace Units

Next, Mr. Vann shared with the Board that the district’s lease has expired on four mobile unit classrooms, two of which are at Penderlea, one at North Topsail Elementary, and one at the Cape Fear Community College Paint Shop.

Mr. Vann recommended the Board continue its lease on the two mobile classrooms at Penderlea for the next two years at a total cost of $27,720.96 and purchase the units at North Topsail Elementary and CFCC Paint Shop at a total cost of $31,517.94.

At 8:32 p.m., Brad George motioned to continue the lease on the two mobile classrooms at Penderlea for the next two years at a total cost of $27,720.96 and purchase the units at North Topsail Elementary and CFCC Paint Shop at a total cost of $31,517.94. Rochelle Whiteside seconded, and the motion carried 3-1, with Don Hall voting against the motion.

New Construction Testing Services for Penderlea School

Mr. Vann next informed the Board that testing services will be performed on all building materials, soil, concrete, etc. for both the new building and site construction at Penderlea School in order to ensure compliance with specifications.

Mr. Vann requested the Board approve a proposal/contract from ECS Carolinas, LLP to complete construction materials testing and special inspection services at a cost of $95,572.60, to be paid out of the Penderlea project’s bond budget.

At 8:36 p.m., Brad George motioned to approve the proposal/contract from ECS Carolinas, LLP to complete construction materials testing and special inspection services at a cost of $95,572.60, to be paid out of the Penderlea project’s bond budget. Rochelle Whiteside seconded, and the motion carried.

Surf City Schools change in design from 1,213 to 1,568-student capacity

Mr. Vann presented the cost associated with increasing the student capacity at the Surf City projects from a student capacity of 1,213 to 1,568.

Construction Manager Justin Whitley, of Barnhill Contracting, shared that the guaranteed maximum price to increase the student capacity to 1,568 is $3.49 million, or $175 per square foot. He added that this figure may be negotiated lower through value engineering.

At 8:53 p.m., Don Hall motioned to approve the Guaranteed Maximum Price (GMP) presented by Barnhill Contracting, subject to potential additional value engineering reductions, and request approval by the Board of County Commissioners for increasing the student capacity of the Surf City K-8 project from 1,213 to 1,568. Brad George seconded, and the motion carried.

Instrument of Combination for Surf City K-8 School Land

School Board Attorney Brian Shaw presented for approval the instrument of combination for the Surf City schools. Mr. Shaw said this instrument is necessary to combine the five parcels of land that the Surf City schools will be built on into a single tract of land that will be described by one common boundary line for the purposes of tax listing, even though the Board does not pay taxes.

At 8:54 p.m., Brad George motioned to approve the instrument of combination for the Surf City schools as presented. Rochelle Whiteside seconded, and the motion carried.

Replacement of Water Heater at Rocky Point Elementary

Next, Mr. Vann informed the Board that the hot water heater that serves the kitchen at Rocky Point Elementary ruptured and has been repaired for the short-term. However, he said it is not likely the heater will last long before it fails again. He requested the Board accept a quote in the amount of $35,608.60 from Tim’s Heating and Air to replace the water heater. Mr. Vann said the purchase will come out of the maintenance capital outlay budget.

At 9:02 p.m., Don Hall motioned to accept the bid of $35,608.60 from Tim’s Heating and Air to replace the water heater at Rocky Point Elementary. Rochelle Whiteside seconded, and the motion carried.

Report from the Board Chair

As Board Chair Katherine Herring was not present, there was not report from the Board Chair.

Report from Board Members

Don Hall requested more information on the Beta Club field trip at West Pender Middle School.

Brad George requested more information on streaming Board meetings and also requested revisiting possible netting for the fields at Topsail High School.  

Rochelle Whiteside requested the Board look into the cost of putting the Pender High School logo in the floor of the entryway in an effort to make it equitable to the entryways at Heide Trask and Topsail high schools.

Report from the Superintendent

Dr. Terri Cobb shared that mid-year graduation is Monday, Jan. 30 at Topsail High School. She then shared that prior to the Winter Break, the General Assembly met and indicated that school systems can have all time missed over two days back that was lost due to Hurricane Matthew. Next, she shared that Town of Surf City has waived the impact fees it was going to charge the district, an amount of about $314,000. She thanked the Town Council for working with the district.

Closed Session

At 9:35 p.m., a motion was made by Rochelle Whiteside, seconded by Brad George, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(3), and (a)(6), to consider matters related to the employment of individuals, to prevent the disclosure of confidential personnel information under G.S. 115C-319 and -321, and to prevent the disclosure of confidential student information under G.S. 115C-402 and 20USC 1232g, and to consult with the Board’s attorney in order to preserve the attorney-client privilege.

At 10:35 p.m., the Board resumed its meeting in Open Session.

Human Resource Report

The Board reviewed and approved the Human Resource Report, as presented.

Adjournment
At 10:58 p.m., the Board voted to adjourn.

Board Chair

Katherine Herring

Superintendent                                                                                

Terri R. Cobb, Ed.D.