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Minutes from BOE Meeting October 26, 2016 Wednesday, 26 October 2016 00:00

Pender County Board of Education

Wednesday, October 26, 2016, 5:00 p.m.

Special Board Meeting

 

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

Board Members Present

Leadership Team Members Present

Katherine Herring, Chair

Dr. Terri Cobb, Superintendent

Kenneth Lanier, Vice Chair

Allen Vann, Chief Officer of Auxiliary Services

Rochelle Whiteside

Miranda Roberts, Communications Director

Don Hall

 

 

 

Richard Schwartz, Attorney

 


Call to Order

At 5:06 p.m., Chair Katherine Herring welcomed all and called the meeting to order after determining a quorum was present.

Approval of the Agenda

At 5:06 p.m., Kenneth Lanier motioned to approve the agenda. Rochelle Whiteside seconded it, and the motion carried.

Closed Session

At 5:07 p.m., a motion was made by Kenneth Lanier, seconded by Rochelle Whiteside, to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), (a)(3), and (a)(6), to consider matters related to the employment of individuals, to prevent the disclosure of confidential personnel information under G.S. 115C-319 and 321, and to consult with the Board’s Attorney in order to preserve the attorney-client privilege.

At 5:26 p.m., Kenneth Lanier motioned to come out of closed session. Rochelle Whiteside seconded, and the motion carried.

Purchase Order to Repair Roof of Maintenance Building Damaged By Hurricane Matthew

Chief Officer of Auxiliary Services Allen Vann requested approval for a Purchase Order in the amount of $21,000 to replace the roof of Maintenance Building 600. Mr. Vann explained that there will be an insurance deductible of $5,000 to cover all damages that resulted from the storm.

At 5:29 p.m., Rochelle Whiteside motioned to approve the Purchase Order in the amount of $21,000 to replace the roof. Don Hall seconded, and the motion carried.

Bond Update

At 5:30 p.m., Chief Officer of Auxiliary Services Allen Vann presented an update on the Surf City and Penderlea school bond projects.

Construction Manager Mike Burriss presented the options for the Penderlea School project. Option 1 included the base bid for  the main classroom building and value engineering, use of the existing cafeteria, and no canopy in the amount of $18,255,619. . Option 2A included the low bid for the main classroom building, a new gym, covered walkway and use of the existing cafeteria in the amount of $20,800,921. Option 2B included the low bid for the main classroom building, the new gym, an enclosed walkway, and use of the existing cafeteria in the amount of $20,979,114. Option 3 included the low bid for the main classroom building, new gym, new cafeteria, and demolition of the current cafeteria in the amount of $22,475,042.

At 6:24 p.m., Don Hall motioned to recommend and request funding from the Board of County Commissioners for Penderlea Option Three, and the 1213-student option for the new Surf City K-8 project,  Rochelle Whiteside seconded, and the motion carried. In order to fund these projects, it would require the County Commissioners to pay for the water tank needed at Penderlea, allow the full application of sales tax revenue, and provide an additional $2,385,401.

The Board also reaffirmed a previous decision related to the Surf City project, which included a 1,213-student school, requesting that Commissioners consider a 1,568-student school when cost figures are available, that the Commissioners apply the full sales tax as funds to offset bond project costs and pay for the Penderlea water tank system that was not part of the original bond.  Mr. Schwartz will communicate this request to the County.

At 6:35 p.m., Don Hall motioned to pass a resolution requesting the Department of Transportation not require a turn lane for the Penderlea School project. Rochelle Whiteside seconded, and the motion carried. Mr. Schwartz was asked to make the  request.

Chief Officer of Auxiliary Services Allen Vann discussed the value engineering at the smaller bond projects. If covered walkways must be cut from the smaller projects, the Board requested to consider other funding, including next year’s budget, to provide them.

Justin Whitley, Construction Manager for the Surf City project, provided the Board with a construction update, noting that the project is awaiting a wetlands permit from the Army Corps of Engineers before proceeding.

Human Resource Report

At 6:50 p.m., Kenneth Lanier motioned to approve the Human Resource Report. Don Hall seconded, and the motion carried.

Adjournment
At approximately 6:51 p.m., Kenneth Lanier motioned to adjourn the meeting. Rochelle Whiteside seconded, and the meeting was adjourned.

Board Chair

Katherine Herring

Superintendent                                                                                 

Terri R. Cobb, Ed.D.