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Minutes from BOE Meeting October 18, 2016 Tuesday, 18 October 2016 00:00

Pender County Board of Education

Monday, October 18, 2016, 6:00 p.m.

Regular Board Meeting

Board Room

Pender Resource Center

798 U.S. Hwy. 117 South

Burgaw, N.C. 28425

Board Members Present

Leadership Team Members Present

Kenneth Lanier, Vice Chair

Dr. Terri Cobb, Superintendent

Brad George

Dr. Todd Blumenreich

Don Hall

Betsy Chestnutt

Rochelle Whiteside

Joyce Keith

 

Alfredia Moore

Richard Schwartz, Attorney

Miranda Roberts

 

 

 

 

Call to Order

At 6:01 p.m., Vice Chair Kenneth Lanier welcomed all and called the meeting to order after determining a quorum was present.

Approval of the Agenda

At 6:02 p.m., Rochelle Whiteside motioned to approve the agenda with the following changes from the draft agenda: delete items 1, 2, 3, and 5,  and add items 14.A PEP Mini-Grants, and 22.A –Surf City K-8 Amendment to Architect’s Contract (DOT Improvements). Brad Georgeseconded it, and the motion carried.

Recognitions

At6:03 p.m., Superintendent Dr. Terri Cobb recognized Pender County Emergency Management for its dedicated service to the students, staff and community of Pender County Schools following Hurricane Matthew.

Public Comment

At 6:15 p.m., the floor was opened for public comment. Latrisha Spivey, parent, expressed concerns regarding the make-up schedule. Herb Harrell followed, expressing concerns regarding the bathrooms and lack of canopy at Pender High School.

Vice Chair Kenneth Lanier thanked them for speaking and ensured the Superintendent received their contact information for response.

Board Policy 6221, Collection of Child Nutrition Meal Charges

At 6:23 p.m., Communications Coordinator Miranda Roberts and Chief Finance Officer Betsy Chestnutt presented information regarding practices in place to keep Child Nutrition charges down.

Budget Reports

At 6:27 p.m., Chief Finance Officer Betsy Chestnutt presented budget reports and fuel and electric reports.

Return to Work Plan

At 6:29 p.m., Chief Officer of Human Resources Alfredia Moore presented the proposed Return to Work Plan to the Board on first reading.

Streaming of Board Meetings

Next, at 6:31 p.m., Technology Director Chuck Allen presented information regarding recording/streaming options for Board Meetings.

Aspiring Principal Leadership Development Academy

At 6:37 p.m., Dr. Todd Blumenreich, Chief Officer of Organizational Development, presented the Aspiring Principal Leadership Development Academy, which will provide succession planning through professional development.

Consent Agenda

The Consent Agenda consisted of the following items:

-          Head Start Director’s Report, Budget and In-Kind

-          Budget Amendments

-          Minutes from the following Board of Education Meetings:

o   June 14, 2016; June 23, 2016; June 30, 2016; July 12, 2016; August 9, 2016; September 13, 2016 (Committee of the Whole); September 13, 2016; September 28, 2016; October 10, 2016; October 12, 2016

At 6:50 p.m., a motion was made by Brad George and seconded by Rochelle Whiteside to approve the consent agenda subject to the attorney’s corrections and additions to the minutes.

Resolution in Support of Principal Appreciation Month

Next, at 6:51 p.m., Brad George motioned to approve the resolution in support of Principal Appreciation Month. Rochelle Whiteside seconded, and the motion carried.

Acceptance of Pender Education Partnership Mini-Grants

Communications Coordinator Miranda Roberts and Pender Education Partnership President Susan Croom presented nine mini-grants to the Board.

At 7:06 p.m., Rochelle Whiteside motioned to accept the mini-grants, totaling $3,097. Don Hall seconded, and the motion carried for approval.

Acceptance of Gifts

At 7:07 p.m., Chief Finance Officer Betsy Chestnutt notified the Board and requested approval for the following gifts:

-          Cape Fear Elementary School: The Hampstead Women’s Club Thrift Store donated a check in the amount of $1,000, with $500 designated for the school’s music program and $500 for the art program.

-          Topsail Elementary School. The Hampstead Women’s Club Thrift Store donated a check in the amount of $1,000, with $500 designated for the school’s music program and $500 for the art program.

Brad George motioned to accept the gifts, Rochelle Whiteside seconded, and the motion carried.

Purchase Order Approval for Copy Paper for Schools

At 7:08, Chief Finance Officer Betsy Chestnutt shared a purchase order and request to purchase paper for schools. The most economical bid of $20,337.16 from Contract Paper Group was recommended for approval.

Rochelle Whiteside motioned to approve the purchase order, Brad George seconded, and the motion carried.

Purchase Order Approval for Chromebooks

At 7:08 p.m., Technology Director Chuck Allen presented a purchase order and request to purchase 1,400 Chromebooks to be distributed by Average Daily Membership among the district’s elementary and middle schools at a cost of $313,838.

Rochelle Whiteside motioned to approve the purchase order, Brad George seconded, and the motion carried at 7:12 p.m.

2016-2017 Low Performing Schools Plan

At 7:13 p.m., Secondary Education Director Mary Mortensen presented the 2016-17 Low Performing Schools Plan. The district and school teams presented preliminary plans to improve school performance grades and student growth.

Burgaw Middle School Principal Caroline Godwin, Cape Fear Middle School Principal Dr. Leslie Newman, and West Pender Middle School Principal Bobby Simmons shared improvement plans for their respective schools.

There being no action needed, the Board moved on to the next item.

Contract Amendment for Maxim Nursing

At 7:47 p.m., Summer Mills requested an amendment to the contract with Maxim Nursing Services due to new student needs.

Brad George motioned to approve the amendment to the contract as presented, Rochelle Whiteside seconded, and the motion carried.

2016-2017 Advisory Council Appointments

At 7:50 p.m., Superintendent Dr. Terri Cobb presented 2016-17 Advisory Council recommendations for review and appointment.

Rochelle Whiteside motioned to approve appointments as presented, Brad George seconded, and the motion carried.

Revisions to Board Policy 9030, Facility Construction

At 7:52 p.m., Chief Officer of Auxiliary Services Allen Vann presented revisions to Board Policy 9030, Facility Construction.

At 7:54 p.m., Brad George motioned to waive the Board’s policy requiring a second reading. Don Hall seconded. Mr. Schwartz advised this would require approval by two-thirds of the Board, and the motion carried unanimously.

Brad George then motioned for approval of the policy as presented, Don Hall seconded, and the motion carried.

Revisions to the 2016-2017 Calendars

At 7:55 p.m., Superintendent Dr. Terri Cobb presented proposed revisions to the 2016-17 school calendars due to missed instructional time following Hurricane Matthew.

At 8:47 p.m., Brad George made a motion to adopt calendar option one, with make-up days on Saturday, Oct. 22, Saturday, Nov. 5, and Wednesday, Nov. 23, with the exception of allowing Heide Trask to reschedule Nov. 5 to a later date in order to accommodate the SAT. There being no second, the motion died.

At 8:48 p.m., Rochelle Whiteside motioned for the Board to adopt calendar option 2, with make-up days Saturday, Oct. 22, Saturday, Nov. 5, and Saturday, Nov. 19, allowing HTHS to hold the SAT on Nov. 5 and choosing another date for make-up. There being no second, the motion died.

At 8:49 p.m., Don Hall motioned to wait to make a decision until hearing more detailed information from the College Board. There being no second, the motion died.

At 8:56 p.m., Brad George brought back his motion to adopt calendar option one, with make-up days on Saturday, Oct. 22, Saturday, Nov. 5, and Wednesday, Nov. 23, with the exception of allowing Heide Trask to reschedule Nov. 5 to a later date in order to accommodate the SAT, and the motion carried.

Surf City K8 DOT Improvements

At 9:00 p.m., Chief Officer of Auxiliary Services Allen Vann presented the Superintendent’s recommendation for  approval of a contract amendment to  the architect’s contract with LS3P for improvements required by N.C. DOT,  as presented, subject to a change of the signature line.

At 9:03 p.m., Don Hall motioned to approve the amendment to the LS3P contract as presented, subject to a change of the signature line. Brad George seconded, and the motion carried.

Heide Trask Make Up Day

At 9:04 p.m., Dr. Cobb notified the Board that Heide Trask High School Principal Dr. Diggs had identified Nov. 19 as its alternative make-up date.

Rochelle Whiteside motioned to move Heide Trask High School’s make-up date on Nov. 5 to Nov. 19. Brad George seconded, and the motion carried.

Report from the Board Chair

Vice Chair Kenneth Lanier, filling in for Chair Katherine Herring, asked the Board if they’d like to make any comments or reports.

Comments from Board Members

At 9:05 p.m., Brad George thanked maintenance staff for their work following Hurricane Matthew. He also shared the success of Topsail High School volleyball’s Pink Out fundraiser.

Don Hall thanked parents for their patience relating to the calendar and make up days.

Report from the Superintendent

At 9:07 p.m., Dr. Terri Cobb thanked staff who worked in the midst of and following the storm. She also thanked the Board for meeting during this time. Dr. Cobb shared that schools are currently collecting donations for those affected by flooding through the district’s We Are One donation drive. Last, Dr. Cobb thanked the attorney for coming to work with the Board in the midst of the storm.

Closed Session

At 9:09 p.m., a motion was made by Brad George, seconded by Rochelle Whiteside, and the Board voted to move into closed session, subject to advice from the attorney, pursuant to N.C. General Statute 143-318.11(a)(1), (a)(3), and (a)(6), to consider matters related to the employment of individuals, to prevent the disclosure of confidential personnel information under G.S. 115C-319 and 321, and to prevent the disclosure of confidential student information under G.S. 115C-402 and 20USC 1232g, and to consult with the Board’s attorney in order to preserve attorney-client privilege.

Open Session

The Board returned to Open Session at approximately 10:45 p.m. 

Human Resource Report

 On a motion by Brad George seconded by Don Hall, the Board approved the Human Resources report. 

On motion by  Rochelle Whiteside, seconded by Brad George, the Board  voted to amend the agenda to add the following: Item 24-Contract with LS3P Architects for the design fee for 1568- student capacity school for Surf City K-8 project.  Mr. George then made the following motion, seconded by Mr. Hall:   To request funding from the Board of County Commissioners for an addendum to the architect's contract for design fees to increase the capacity of the Surf City K-8 project beyond the scope of the Bond to 1,568 students, as requested by the Board of County Commissioners, and, to avoid potential delay of the project, to approve the contract addendum negotiated with LS3P Architects in the form presented. The motion was unanimously approved. 

Adjournment
On a motion by Rochelle Whiteside, seconded by Don Hall, the Board adjourned at 10:50 p.m.

Board Chair

Katherine Herring

Superintendent                                                                                 

Terri R. Cobb, Ed.D.