6000 - Support Services

6401 Ethics And The Purchasing Function

The board is committed to conducting the purchasing function in an ethical manner. The board’s purchasing goals and principles will not be compromised by individuals motivated by personal gain. In all purchasing activities, the board and its officers, agents and employees shall consider first the interest of the school system and the improvement of its educational program. Purchasing contracts shall not be entered into with bidders or vendors if said contracts would constitute a conflict of interest.

The board and its officers, agents and employees are subject to the laws governing conflicts of interest in furnishing supplies to the board and the use of confidential information.

No board member or officer, agent or employee involved in the purchasing function may accept any gift, favor, reward, service or promise of reward, including a promise of future employment, in exchange for recommending, influencing, or attempting to influence the award of a contract with the board. Employees may not accept trips or meals from contractors, subcontractors or suppliers, except gifts or favors of nominal value or meals furnished at banquets. In addition, board members and board officers, agents and employees must refrain from soliciting funds or material from vendors, however worthy the purpose.

The school system’s cost estimate for any public contract is confidential prior to bidding or completion of other competitive purchasing processes. The identity of contractors who have obtained proposals for bid purposes for a public contract is confidential until the bids are opened in public and recorded in the board minutes. Any employee who divulges confidential information to any unauthorized person will be subject to disciplinary action.

The superintendent or designee shall ensure that all affected personnel are aware of board policy requirements and applicable laws. Any individual aware of any violation of this policy or applicable laws should report such violation to the superintendent, or, if it involves the superintendent, to the board chairperson.

Legal References:
.S. 14-234, -234.1; 133-32, -33; Attorney General Opinion requested by L.W. Lamar regarding G.S. 133-32, the Applicability to Attorneys and Law Firms Providing Professional Services to Local Boards of Education, dated May 13, 1993
Cross References:
Board Member Conflict of Interest (policy 2121), Bidders’ List (policy 6441/9121), Employee Conflict of Interest (policy 7730)
Adopted:
Monday, 09 January 2012
Last Updated: