3000 - Educational Program

3407 Course Withdrawal

This policy establishes uniform procedures for students withdrawing from a course during the instructional year. This policy is not intended to preclude the principal from allowing exceptions to the following procedures for students with individual extenuating circumstances (e.g., medical or work related reasons) when it is clearly in the student’s interest to be removed from the course. Students may not withdraw from classes after the deadlines outlined below without permission from the principal.

A. WITHDRAWAL WITHOUT ACADEMIC PENALTY

A student may withdraw from a course without academic penalty within the first 10 school days of the semester for a semester-long course or the first 20 school days of a year-long course, upon approval of the principal. Withdrawals made within the first 10 school days of the semester in a semester-long course or the first 20 school days in a year-long course will not be recorded on the student’s permanent record unless the student withdraws from all his or her courses, in which case, grades of “W” will be given and recorded on the student’s transcript.

B. EXTENUATING CIRCUMSTANCES

When a principal grants a student permission to withdraw from a course after the first 10 school days of a semester-long course or the first 20 school days of a year-long course due to extenuating circumstances, sufficient explanatory documentation must be kept to justify the principal’s decision. When the withdrawal occurs in an EOC course, the justifications are to be summarized and forwarded to the LEA Testing/Accountability Coordinator as supporting documentation to accompany the accountability files of the school at the end of each semester.

A student who is granted permission to withdraw from a course after the first 10 school days of a semester-long course or the first 20 school days of a year-long course and has a passing grade at the time of withdrawal will receive a “WP” on his or her transcript. If the student has a failing grade in the course at the time of withdrawal, a “WF” will be recorded on his or her transcript.

At the end of each semester, a summary report of all course changes made after the 10/20 day respective periods shall be submitted to the assistant superintendent.

Examples of acceptable individual withdrawals after the tenth school day of semester-long courses (or twentieth school day for year-long courses) include:

1. a student transferring into the school without sufficient records before the appropriate day to make an informed proper placement;

2. a student withdrawing to enroll in a higher-level course;

3. a valid medical reason for removing a student from the course; and

4. a valid circumstance that requires the student to work to help support the family in instances of parental disability or death.

 

 

Legal References:
Cross References:
Adopted:
Monday, 13 December 2004
Last Updated:
Thursday, 30 June 2011