2000 - Board Operations

2300 Board Meetings

The Board, as a corporate body, may transact business only at official meetings of the Board. An individual Board Member has no authority to act absent the delegation of authority by the board at an official meeting.

The Board will provide for such meetings as are authorized by law and necessary to the efficient and proper operation of the school system. As defined by law, an official meeting of the Board includes any meeting, assembly or gathering together at any time or place or the simultaneous communication by conference telephone or other electronic means of a majority of the members of a public body for the purpose of conducting hearings, participating in deliberations, or voting upon or otherwise transacting the public business of the public body. However, a social meeting or other informal assembly or gathering together of the members of a public body does not constitute an official meeting unless called or held to evade the spirit and purposes of the open meetings law.

A. TYPES OF MEETINGS

While the Board is determined to operate efficiently, it also is mindful of the importance of thoughtful planning and discussion prior to taking formal action. Regular meetings will be held at a predetermined time and place to conduct the business of the Board. In addition, the Board may hold emergency meetings, work sessions, retreats, public hearings or other special meetings as it deems necessary to act in a timely manner and provide its members and executive staff with the opportunity to have an exchange of ideas and receive input from other staff, parents, students and the community.

B. REGULAR MEETINGS

The regular meetings of the Board will be held on the first Monday of each month unless there is a conflict with the school calendar that requires a different date. These meetings usually will be held in the Board room of the Administrative Offices of the Board and will usually begin at 6:00 p.m. and end by 11:00 p.m.  Extending the time requires approval by a majority of the Board. Any item of new business remaining on the agenda at 11:00 p.m. may be carried over to the next regular meeting.

The Superintendent shall keep on file the schedule of regular meetings with the predetermined time and place. The schedule will be revised only in accordance with legal requirements for notice.

C. EMERGENCY MEETINGS

The Chairperson may call an emergency meeting in order to address generally unexpected circumstances that require immediate consideration by the Board. Only business which is related to the emergency may be considered at an emergency meeting.

D. SPECIAL MEETINGS

1. Retreats and Workshops

Retreats and workshops are special meetings that may be scheduled in order to give the Board more time to deliberate or evaluate issues. The Chairperson, or the Vice-Chairperson, if the Chairperson is unable or unwilling to act, will call a retreat or workshop upon a majority vote of the Board.

2. Public Hearings

Public hearings required by law or deemed advisable by the Board will be organized by a special order and adopted by a majority vote, setting forth the subject, date, place and time of the hearing as well as any rules regarding participation, such as the length of time for each speaker. The purpose of the meeting is to gather information and hear opinions from the community. Generally, Board Members will respond only to seek clarification. At the appointed time, the Chairperson or designee will call the hearing to order and preside over it. When the allotted time expires or when no one wishes to speak, the Chairperson or designee will declare the hearing ended.

3. Other Special Meetings

Other special meetings may be scheduled in between regular meetings. After consultation with the Superintendent, the Chairperson or any two members of the Board may call a special meeting. No items except those designated in the call of the meeting will be considered at a special meeting except by unanimous vote of all Board Members present.

E. OPEN MEETINGS LAW COMPLIANCE

The Board will comply with the open meetings law, including notice of meetings.

 


 

Legal References:
G.S. 143-318.9, -318.14
Cross References:
Compliance with the Open Meetings Law (policy 2320)
Adopted:
Monday, 14 May 2012
Last Updated:
Monday, 08 December 2014